Academic Information

Graduate Requirements-Graduate Programs

Students must meet all of the requirements below to be eligible for graduation.

1. Maintain a program grade point average (PGPA) of 3.00 or higher in the courses applicable to the student’s program.
2. Complete the required minimum number of semester credit hours in the student’s program.
3. Meet all terms of the Satisfactory Academic Progress policy (see Graduate Standards of Satisfactory Academic Progress), including rate of progress of required program courses.
4. Complete all master’s degree requirements within seven years.
5. Nursing students must complete all requirements within five years.
6. Meet all additional program-specific requirements included in the specific program descriptions.

Academic Load

A graduate student’s status is determined by the number of credits they are taking in a semester. The chart below defines the minimum academic load requirement per semester and the associated academic status.

Credit Hour Policy

Herzing University operates on a semester system consisting of three 16-week semesters per year with courses offerings in sixteen, eight, or four-week terms. Programs are offered either in a traditional classroom/lab format or a fully online format.

Course Level

• The process of credit ascription remains consistent, regardless of the credential being awarded by the program. However, the University differentiates among courses at various levels within the undergraduate programs (100, 200, 300, 400) through the complexity of the course learning objectives.
• Course learning objectives within a graduate program of study reflect a higher level of complexity, and where appropriate, specialization. Graduate learning objectives emphasize the acquisition, organization, utilization, and dissemination of knowledge.
• Graduate programs facilitate substantial mastery of subject matter, theory, literature, and methodology of a field of study. Professional or practice-oriented graduate programs are designed to prepare students for professional practice involving the application or transmission of existing knowledge or the development of new applications of knowledge within their field. Graduate programs seek to develop student capacity to interpret, organize, and communicate knowledge and to build the analytical and professional skills needed to practice in and advance the profession. In those instances where a hierarchy of degrees within an area of professional study are offered, programs differ by level as reflected in the expected sophistication, knowledge, and capacity for leadership within the profession.
• Regardless of the level of the course, the deliverables produced by students within a course support and demonstrate the achievement of the course learning objectives and serve as the basis for the award of credit. Course learning objectives align with program learning outcomes. Therefore, the rationale for the ultimate award of a credential is the successful production of course deliverables and the achievement of course learning objectives, which equates to the achievement of program learning outcomes.
• Whenever possible, the use of standards established by programmatic accreditation bodies, professional associations, and/or by industry is used as the basis for curriculum development and ultimately serve as the rationale for the definition of program learning outcomes. In order to ensure currency of the curriculum, the University maintains a regular cycle of curriculum review which draws upon insights from programmatic accreditation bodies, professional associations, and industry as well as feedback from students, faculty, employers and local and/or national advisory boards.

Credit Hour Policy

The University’s assignment and award of credit hours conforms with the Higher Learning Commissions definition of a credit hour, the federal definition of a credit hour, and to commonly accepted practices in higher education.

• The credit awarded for a course is consistent across all modalities. The learning objectives defined for a course taught online are consistent with learning objectives defined for the same course taught on ground. Course learning objectives are achieved through regular and substantive student interaction with their instructor, with their student peers, and with the content, regardless of whether that interaction occurs online or on ground. While course learning objectives are consistent, the deliverables that serve as evidence that the learning objectives have been achieved may vary between online course sections and ground-based course sections.
• In clock hour programs, academic credit is measured in clock hours. Clock hours earned serve as a means for determining progress towards program completion only. The clock hours are not typically transferable to another school, college, or university. One hour of instruction is defined as a sixty minute period of time, with no less than fifty minutes of actual class Instruction. Students must be given breaks which represent sound educational practice. No more than one clock hour can be assigned to any sixty minute period.
• For non-degree programs taught in a semester system and that are not fully transferable into degree programs, one semester credit hour may be awarded upon completion of a minimum of 37.5 instructional hours of directed instruction in lecture, laboratory, externship/internship or a combination of any of these activities. Coursework must include at least 30 hours of supervised instruction and at least 7.5 hours of activities that an average student would complete outside of the classroom.
• For degree programs and non-degree programs that are fully transferable into degree programs, one credit may be awarded for one hour of classroom instruction and two additional hours of engagement with out-of-class learning activities as completed by an average student that support the achievement of learning objectives. One hour of instruction is defined as 50 minutes.
• In a semester system, a minimum of 15 instructional hours of engagement in learning activities is required to award one semester hour of credit. It is expected that for each hour of “in class” engagement, the average student will spend two additional hours engaged in learning activities outside of the classroom that support achievement of the course learning objectives.
• In a laboratory instructional setting, a minimum of 30 instructional hours of laboratory is required to award one semester credit hour. It is expected that for each hour that a student spends in a laboratory, the average student will spend an additional half-hour outside of the classroom engaged in additional learning activities that contribute to the achievement of the course learning objectives.
• A minimum of 45 hours of externship/internship/clinical or practicum experience is required to award one semester credit hour. No additional engagement in learning activities outside of the externship/internship/clinical/practicum site is required.
• For each semester credit hour awarded for an online course, the average student will spend a minimum of 45 hours of interaction with the instructor, with other students and/or with the course content and learning activities to achieve the course learning objectives. In an online course, there is no differentiation between “inside the classroom” and “outside of the classroom.”
• For each semester credit hour awarded for blended course, where a portion of the instruction occurs in an online environment and a portion of the instruction occurs in a physical classroom, the average student will spend a minimum of 45 hours of interaction with the instructor, with other students and/or with the course content and learning activities to achieve the course learning objectives.

Education Options

Herzing University has a range of learning format options students may have available to choose from. Courses may be offered in a traditional classroom or an online format. Students may select the format that best fits their educational needs and circumstances when available. Not all formats are available at all campuses for all courses. Check with your local campus for availability.

Traditional Classroom Course Format

The traditional classroom format is intended for students wanting to pursue their courses in a traditional classroom setting. Students may combine the classroom format with the online format by taking some courses online and others in the traditional format.

Online Course Format

The online format is intended for students who do not reside near one of our campuses or who prefer the flexibility of an online education. Students living near one of our campuses may combine the online format with the classroom format by taking some classroom courses on the campus and others online.

Software and Minimum Technology Requirements

Students may be scheduled to take courses online or in a hybrid format, and many courses use electronic textbooks (eBooks); therefore, the following are minimum computer system requirements for both PC and Mac users. These requirements are reviewed periodically and subject to change. Additional requirements are listed for specific programs.

PC Users (Online or Hybrid Students)

• Windows 7, 8, or 10 operating system (presently not Windows 8 RT)
• A minimum of 2048 megabytes (2.0 GB) of internal memory for 64 Bit Operating Systems. A minimum of 1024 for 32 Bit Operating systems. Herzing University strongly recommends at least 2GB
• A minimum of 1.5 gigahertz (1,500 MHz) processor
• A minimum of 5 gigabytes (5.0 GB) free storage/hard drive space
• A DSL connection or faster -most courses are media-intensive
• Internet Explorer 11 or higher or Firefox 24 or higher (Firefox is freeware, downloadable from the web)
• Windows Edge Browser is not supported.
• Google Chrome browser (recommended for healthcare programs)
• Monitor resolution of 1,280 x 800
• CD/DVD reading drive
• Speakers or headphones
• Webcam or phone video cam capable of creating 5-10 minute video files (required for EN 116 Speech)
• Microphone

Mac Users (Online or Hybrid Students)

• A 32- or 64-bit Intel-based Apple Macintosh with Windows boot capability
• Boot Camp or Parallels (program required to run Windows on MAC)
• MAC OS X 10.7 or higher
• A minimum of 2.0 gigabytes (2.0 GB) RAM
• A minimum of 20 gigabytes (20.0 GB) free storage/hard drive space
• A DSL connection or faster -most courses are media-intensive
• Safari 6.0 or higher, Firefox 34 or higher
• Monitor resolution of 1,280 x 800
• CD/DVD reading drive

Microsoft Office Installation (Online and Campus Students)

It is very important that the following guidelines are used prior to and during the installation of Microsoft Office 2013.

• Please see the instructions located on the Herzing website at www.herzing.edu/admissions/technology-requirements for installing Microsoft Office (you will be directed to a one-page PDF).
• If you have any problems installing this software, please contact tech support at 1-866-508-0748, extension 10000. If you receive a voicemail message, please leave your name, student number, phone number, and a description of the issue that you are having.
• Please note that Herzing University is not responsible for any damage that may occur to a student’s computer, including, but not limited to, hardware, software, file directory, or file contents as a result of student’s installing software or not having the appropriate hardware configurations for such installation.

Additional Requirements for Graphic Design Students (Online and Campus Students)

All students will be provided with a student version of Adobe Creative Cloud (replaces Adobe Creative Suite as of July 2014).

• Microsoft Windows 7 (or higher) operating system
• Students will receive current software versions used in courses from bookstore
• Flatbed scanner: 600 dpi x 600 dpi; size 8.5” x 11”
• Digital camera with manual white balance, semi-automatic (minimum) or manual (preferred)
• 5” x 4” (or higher) graphic drawing tablet (computer input device, drawing alternative to mouse)
• 30 gigabytes (30 GB) storage/free hard drive space
• 512 megabytes (512 MB) video card
• CD/DVD burner highly recommended
• 200 gigabytes external hard drive highly recommended

Additional Requirements for Allied Health and Health Information Management Students (Online and Hybrid Students)

• Students in the allied health programs should avoid using Apple Mac computers, as they have proven to be problematic when accessing publisher-required sites and software sites such as VLab or Connect.
• Virtual Lab System requirements and AHIMA recommend the following software programs:
  • Java (Oracle Corporation)
  • Adobe Flash
  • Microsoft Silverlight
  • Citrix Receiver

Additional Requirements for Medical Assisting and Nursing Program Students (Online and Campus Students)

• Students will need access to a scanner to upload timesheets and other course material signed off by a clinical site designee and/or proctor.

Additional Requirements for Software Development and Information Technology Students (Online or Hybrid Students)

• A PC is strongly recommended for technology courses.
• Students using a Mac in their technology courses will need to use a PC for any course using Oracle software.
• Microsoft Internet Explorer 11 or higher (capable of running Microsoft Active X Control) is required for information technology students. Firefox, Safari, and other browsers do not meet this requirement.
• A minimum of 4048 megabytes (4 GB) of internal memory
• A minimum of 1.6 gigahertz (1500 MHz) processor
• A high-speed internet connection
• Microsoft Silverlight 4 or 5 (running Silverlight supported web browsers)
• Silverlight 4 browser support: http://www.microsoft.com/getsilverlight/locale/en-us/html/installation-win-SL4.html
• Silverlight 5 browser support: http://www.microsoft.com/getsilverlight/Get-Started/Install/Default.aspx

Students taking NT 305 and NT 341 must have a computer with the following hardware requirements:

• A 64-bit processor and at least an i5 Intel processor with VT technology (or equivalent AMD)
• At least 16 GB of RAM
• 300 GB free disk space
• Network interface card (NIC)

Students taking NT 320 must have a computer with the following hardware requirements:

• A 64-bit processor
• A wireless adapter or a wireless network interface card (NIC)
• Internet access

Social Media Policy

Students, faculty, staff, administration, and our constituents constitute a community of learners. Collectively, we share responsibility for exchanging knowledge and information, creating a culture that respects and values diversity, maintains an environment of accountability, and exemplifies Herzing University’s core values of professionalism, respect, integrity, caring for others, and engagement.

Herzing University believes that post-secondary education should create a platform for meaningful interaction among its constituents. Optimally, learning is a collaborative process. The richness of the learning experience is dependent upon the creation of a safe environment that encourages members of the learning community to share personal points of view. Social media platforms serve as one medium for the exchange of perspective.

Herzing University acknowledges that each form of social media including, but not limited to, Facebook™, Twitter™, Instagram™, YouTube™, LinkedIn™, blogs, WhatsApp™, SnapChat™, Pinterest™, and consumer websites may be used as a platform for interaction. As members of the Herzing University community, students, faculty, and staff must recognize that opinions that they share may be attributed to the University. The same laws, professional expectations, and guidelines for interaction between and among Herzing University constituents apply regardless of physical or virtual context.

Because the university experience provides opportunities to inflict particular damage by revealing protected, personal educational information, violate patient health information laws, and publish other protected personal and institutional information, there is a high level of personal, professional, and institutional responsibility that students, faculty, and staff must demonstrate when using social media. The Social Media Policy is intended to provide a framework for appropriate use of social media.

Guidelines for Posting on Social Media Sites

Unless specifically instructed, students, faculty, staff, and administration are not authorized, and therefore are prohibited from, speaking on behalf of Herzing University.

Social Media Postings Should

• Maintain a professional image of Herzing University, its staff, faculty, students, and industry partners as respected individuals and organizations; and
• Maintain a positive and productive public image across the various academic and relevant professional industries.

Social Media Postings Must Not

• Be offensive, threatening, bullying, illegal, defamatory, or hostile;
• Contain profanity, false statements, or content that is sexual in nature, suggestive, or discriminatory either directly or suggestively;
• Promote or advertise a commercial product or solicit business or membership to other organizations;
• Contain phone numbers or e-mail addresses;
• Infringe on the rights of the organization or any individual or entity to include privacy, intellectual property, or publication rights; or
• Violate any applicable government or regulatory body policies including HIPAA.

Personal Blogs

Herzing University respects the right of students, faculty, staff, and administration to write blogs and use social networking sites and does not wish to discourage self-publishing or self-expression. Students, faculty, staff, and administration are expected to follow the guidelines and policies set forth. Herzing University respects the right of individuals to use blogs and social networking sites as a medium of selfexpression and public conversation and does not discriminate against those who use these media for personal interests and affiliations or other lawful purposes.

Bloggers and commenters are personally responsible for their commentary on blogs and social networking sites. Herzing University recommends that individuals make sincere efforts to confirm the truth and accuracy of facts set forth in each social media post prior to posting. Bloggers and commenters can be held personally liable for commentary that is considered defamatory, obscene, proprietary, or libelous by any offended party, including but not limited to Herzing University.

Students, faculty, staff, and administration may not use University-owned equipment, including computers, University-licensed software, or other electronic equipment to conduct personal blogging or social networking activities. Students, faculty, staff, and administration may not use blogs or social networking sites to harass, threaten, discriminate, or disparage against anyone associated with or doing business with Herzing University. If an individual chooses to identify himself/herself as being affiliated with Herzing University, it should be understood that some readers may view him/her as a spokesperson for the University. Consequently, individuals should state that views expressed in their blog or on other social media platforms are their own and not those of the University, or of any person or organization affiliated or doing business with Herzing University.

Social Media Monitoring

Students, faculty, staff, and administration are cautioned that they should have no expectation of privacy while using the Internet. Postings can be reviewed by anyone, including Herzing University. The University reserves the right to monitor comments or discussions about the University, its employees, students, and the industry, including products and competitors, posted on the Internet by anyone, including employees and nonemployees. Students, faculty, staff, and administration are cautioned that they should have no expectation of privacy while using University equipment or facilities for any purpose, including authorized blogging.

Herzing University reserves the right to

• Ban future posts from people who repeatedly violate the social media policy and/or the University code of conduct;
• Remove or edit comments from its social media properties at any time;
• Request third-party providers and/or social media platforms to ban or remove posts;
• Amend these policies at its discretion, regardless of timing, circumstance, or without formal notice; and
• Take disciplinary or legal action related to student violation of the social media policy.

Reporting Violations

Herzing University requests and strongly urges students, faculty, staff, and administration to report any violations or possible or perceived violations. Violations may include discussions of Herzing University and its employees, students, and clients and any unlawful activity related to blogging or social networking.

Discipline for Violations

Herzing University investigates and responds to all reports of violations of the social media policy and other related policies. Violation of the University’s social media policy will result in disciplinary action up to and including dismissal from the University.

Discipline will be determined based on the nature and factors of any blog or social media post. Herzing University reserves the right to take legal action where necessary against students, faculty, staff, and administration who engage in prohibited or unlawful conduct.

Nursing and Allied Health Programs

In addition to the Herzing University Social Media Policy, most clinically based programs have additional restrictions required by various professions as listed below:

1. Confidentiality must be maintained. The student or faculty member may not transmit via any electronic media any patient-related information or images that may be reasonably construed to violate patient confidentiality. Students must not
   • Identify patients by name or use data that may lead to identification; or
   • Share, post, or in any way disseminate any information about a patient gained through the provider-patient relationship with anyone other than the healthcare team or with a faculty member as it is used in evaluation of educational outcomes.
2. Students may not post disparaging, offensive, threatening, bullying, illegal, defamatory, or hostile comments about a patient, faculty member, employee, student, or clinical facility, even if not identified.
3. Students may not take photos or videos of patients on personal devices, including mobile devices.
4. Students must maintain professional boundaries in the use of electronic media.
5. Students must adhere to the social media policies of the agencies hosting internships, preceptor experiences, or faculty-guided clinical experiences. This includes policies related to agency-owned computers, cameras, and other electronic devices and the use of personal devices while on the property of the agency.
6. Students must immediately report any identified breach of confidentiality, privacy, or policy violation to a faculty member or administrator.
7. Students must recognize and remember the ethical and legal obligations required to maintain privacy and confidentiality at all times.

Failure to adhere to these policies may result in reprimand, failure of a course, dismissal from the University, or other actions as defined within the University’s Student Code of Conduct policy.

Online Education

Herzing University offers many of its courses and some full programs of study that lead to credentials in an online format. Not all of Herzing University’s programs are offered online. There can be substantial difference in programmatic accreditation, which may be a requirement to sit for licensure or certification. Students should independently investigate and ensure that the program they desire is offered through Herzing Online and in the appropriate format to meet their desired potential career outcome. Students should rely only on the written information provided in the academic catalog and not on oral representations or other documents. Some licensing and certifying agencies and employers limit the number of online courses a student can take and still be eligible for licensing, certification, employment, or tuition reimbursement. Students should independently investigate any such limit impacting their educational program or career outcomes and make an informed decision concerning online education.

Below is a listing of graduate programs offered online. Some programs may require an onground learning component such as a clinical, bootcamp, or externship/internship. The programs with an asterisk (*) currently require an onground component.

• Master of Business Administration
• Master of Business Administration in Accounting
• Master of Business Administration in Business Management
• Master of Business Administration in Healthcare Management
• Master of Business Administration in Human Resources
• Master of Business Administration in Project Management
• Master of Business Administration in Public Safety Leadership
• Master of Business Administration in Technology Management
• Master of Business Administration-Dual Concentration Option
• Master of Science in Nursing With a Concentration in Family Nurse Practitioner *
• Master of Science in Nursing With a Concentration in Nursing Education *
• Master of Science in Nursing With a Concentration in Nursing Management *

See the Herzing University Undergraduate Catalog for a listing of online undergraduate program offerings.

Online education results in the following benefits:

1. Students may be able to take a course that is not offered at the campus they attend in the academic period they need it.
2. Students who are unable to take preferred classes due to space or other limitations (e.g., “wait-listed students”) may be able to take courses online and avoid disrupting their matriculation.
3. Students may be able to continue their program of study online when life changes (e.g., changes in employment status or physical condition) make it impossible for them to attend traditional courses.
4. Students may be able to take a program of study at Herzing University even if they do not live near a campus.
5. Students will gain valuable interactive experience with a medium that has become increasingly more crucial and pervasive. Effective use of the Internet will also provide a means of communication and a method for accessing and disseminating information for students and staff.

Criteria for Participation

The criteria that must be met by currently enrolled Herzing University students for admission to an online course are:

1. The student must have all of the appropriate technology (e.g., hardware and software) available to him/her as well as a technology backup plan. Current requirements are listed in the Admission Information Section of this catalog under “Technology Requirements.”
2. The student must have appropriate computer skills (e.g., keyboarding and word processing).
3. The student must complete an online orientation session prior to starting their online course.

Student Services

Herzing University students who participate in an online course or program are eligible for any/all student services offered by the University. These services typically include financial aid for those who qualify, employment assistance, academic advising, tutoring programs, and learning resources.

These services will be provided to the student electronically, through use of e-mail or referrals to Internet websites, or telephonically. Students are linked to these services, such as financial aid, on Herzing Online’s Education Website located at http://www.herzingonline.edu/.

Herzing University students have 24/7 access to electronic library resources including professional and academic journals, magazines, images, e-books, newspapers, and multimedia via an Internet connection at home or on-campus. Herzing students have access to virtual library support services over 68 hours per week. A team of librarians is available via toll-free telephone, email, and/or chat to help individual students identify appropriate library resources to complete research projects. Online students may also contact the Academic Support Center for assistance with understanding course materials via a link in each online course.

For issues with your course content, assignments, or tests first contact your Instructor.

For missing courses, first contact your campus Registrar.

For any other technical questions (or if you can’t reach your Instructor or Registrar), Herzing IT support is available:

• 866-508-0748, extension 10000
• Weekdays 8 a.m. to 8:30 p.m.
• Weekends 11 a.m. to 3 p.m.

For Blackboard-specific questions outside of IT hours, you can contact Blackboard’s 24/7 support at (866) 350-5017.

Method of Instruction

Instructional methods may include lecture in written, audio, and video forms, presentations, small group discussions, small group presentations, online audio conferencing, electronic blackboard, threaded discussion, online chat, peer critiques, and e-mail. Online students are expected to log in and actively participate several days per week and should expect to spend a minimum of six (6) hours per week (over a 7½-week period) in their studies for each semester credit hour enrolled. This would include reading, researching, and writing papers, doing projects, completing exercises, studying, and reflecting on the course material as well as the time spent on the computer participating in discussion threads, reviewing online course materials, taking tests, and uploading/downloading materials. The time devoted to classes scheduled for other than 7½-week periods would adjust proportionately.

Grading Policies

Grade Scale

Minimum Passing Grade

The minimum passing grade for most graduate courses at Herzing University is a C (70%). However, the minimum passing grade for the following NU specialty courses is a B (80%):

• NU 510 Advanced Physical Assessment

• NU 515 Advanced Pharmacology

• NU 600 Teaching/Learning Strategies

• NU 609 Advanced Health Assessment

• NU 615 The Nurse Educator roles

• NU 621Advanced Pathophysiology

• NU 623 Adult Healthcare

• NU 627 Geriatric Healthcare

• NU 631Healthcare of Women Across the Lifespan

• NU 632 Healthcare of Infants, Children, and Adolescents

• NU 633 Management of Pharmacotherapeutics for Advanced Practice

• NU 635 Curriculum Development and Evaluation

• NU 682 Graduate Onsite Practicum in Education 

Incompletes

A grade of Incomplete (I) will be given to a student only in cases where the student is not able to complete the work for a course due to extenuating circumstances. It is only given with the permission of the Academic Dean. If a grade of incomplete “I” is issued and the “I” is not removed and replaced with the updated grade within two class weeks after the start of the next academic period, the earned grade at that time will be issued. If the course is failed it will be repeated if required for graduation.

Clinical Calls

To receive a grade other than a grade of “l” (Incomplete) in any clinical course, either a clinical call or a site visit from the course faculty member or Regional Clinical Coordinator is required. Any clinical call verification or site visit not completed by the last day of the course will require the faculty member to enter a grade of “I” (Incomplete). If the clinical call verification has not been submitted within 2 weeks of the start of the next semester the Incomplete will be administratively converted to a grade of “F” (Fail) on the student’s transcript. The student will not be eligible to progress to the next clinical course. If the student has already started the next clinical course, the student will be administratively withdrawn.

Clinical Site Visit

State of Louisiana: To receive a grade other than a grade of “I” (Incomplete) in any clinical course, Louisiana students are required to have a clinical site visit. Any clinical site visit verification not completed by the last day of the course will require the faculty member to enter a grade of “I” (Incomplete). If the clinical site visit verification has not been submitted within 2 weeks of the start of the next semester the Incomplete will be administratively converted to a grade of “F” (Fail) on the student’s transcript. The student will not be eligible to progress to the next clinical course. If the student has already started the next clinical course, the student will be administratively withdrawn.

Other States: Clinical visits may be scheduled at any time, in any state in accordance with identified needs.

Clinical Use of Paid Clinical Preceptor Services

The Graduate Nursing Department does not provide financial support or endorse student participation in securing paid clinical preceptor services. The Herzing University Graduate Nursing Department does not work directly or indirectly with any paid clinical preceptor services. If any Herzing University graduate nursing student chooses to use a paid preceptor service for any clinical practicum the following conditions apply:

1. The student is responsible for all aspects of the contract with the preceptor agency, including any and all costs or related expenses of the contract.
2. All paid and unpaid preceptors must have the appropriate licensure, credentials and experience for the course in which the preceptor will oversee the student clinical experience. Prior approval must be secured from both the Graduate Nursing Department and Herzing University for all preceptors and clinical sites, as per the Herzing University Graduate Nursing Guide.

Please refer to the MSN-FNP/MSN-NE clinical guides for all clinical policies and procedures.

Transfer Grades

A grade of Transfer (TR) will be given to a student denoting credits allowed toward completion of a program based on completion of transferable work at another post-secondary institution. (See “Transfers of Credits From Other Colleges and Universities.”) No more than nine (9.00) semester hour credits toward a graduate degree may be transferred to the University. A grade of (TR) is not calculated into the grade point average.

Withdrawals

A grade of Withdrawal (W) will be given to a student withdrawing prior to the midpoint of any course. A “W” will not be calculated into the grade point average but will be counted as a course attempted. As such, it can affect a student’s satisfactory academic progress. Refer to the “Standards of Satisfactory Academic Progress” section of this catalog for more information. Following the midpoint of the course, a letter grade must be assigned.

Grade Appeal Procedures

A student who has a dispute with an instructor’s grading on a test, assignment, or the final grade in a course must follow the steps outlined below.

1. The student must first try to resolve the difference with the instructor involved. If the instructor agrees to the student’s request, the instructor will make the appropriate change in the grade book or submit a grade change through the Academic Dean. If the student agrees with the instructor’s decision, the appeal is considered resolved.
2. If a satisfactory solution cannot be reached between the student and the instructor, the student may submit a written grade appeal to the Academic Dean. A grade appeal must be made within two weeks for an exam and within 30 days of grade issuance for a course. The Academic Dean will investigate the facts of the case and make a decision in writing regarding the grade within seven days of receiving the appeal.
3. Normally, the decision of the Academic Dean regarding a grade appeal is final. However, if the student still feels a satisfactory solution has not been reached, the student may submit a further written appeal to the campus President. Appeals to the campus President must be submitted within 30 days of the Academic Dean’s decision. The campus President’s decision will be made in writing within seven days of receiving the appeal and will be final.

Grade Point Average

Each grade is assigned a numerical value on a 4.00 system, as shown under quality points in the chart below. In order to determine a student’s program grade point average, the semester credit hours for each course are multiplied by the quality points for the grade earned in the course. The total number of points, as calculated, is then divided by the total number of credits to obtain the program grade point average. A sample calculation is shown:

The sum of 36.00 total points divided by 12.00 credits gives a program grade point average of 3.00. In the case of a course being repeated, the highest grade earned is used to determine the program grade point average.

Additional Coursework

Other University courses may be selected outside a student’s program of study within this catalog (with the approval of the Academic Dean) for which the student has the appropriate prerequisite. Any additional coursework taken will count as attempted courses for purposes of satisfactory academic progress, unless the courses are taken as an audit.

Graduation Ceremony

Students who have completed all of the requirements for a degree may participate in the graduation ceremony sponsored by either their local campus or another Herzing University campus. Online graduates may participate in any Herzing University graduation.

Students who are in their last semester of study may apply to participate in a graduation ceremony prior to their actual graduation. In these cases, the graduation program will indicate that actual graduation will be pending successful completion of degree requirements. Students wishing to participate early should check with their academic dean for specific policies and procedures. A degree will not be conferred in these circumstances. All graduation requirements must be met prior to the actual awarding of a degree.

Service Quality Assurance

Herzing University is committed to the complete satisfaction of our students and their employers. We pride ourselves in providing a quality, student-centered educational experience that successfully prepares our graduates for employment. We offer the following written service quality assurance to our valued student and employer customers.

Assurance to Students

A Herzing University student may retake any course that he or she is dissatisfied with at no additional charge for tuition provided the student completed and passed the course with a “B” or better, demonstrated compliance with the stated attendance policy for the course in question, is not in default on his/her student loan(s), and is current in financial standing with the University.

Assurance to Employers

If an employer feels a Herzing University graduate is not functioning satisfactorily in a job reasonably related to his or her program of study that had been completed within the last 12 months, Herzing University will allow the student to retake any course offered in the student’s completed curriculum without tuition cost to the student or the employer.

Notes on the Service Quality Assurance Policy

1. For employers, a phone call or letter to the Department of Career Development, the Academic Dean, or campus President/Director will be sufficient to allow students to repeat any course(s) that the employer believes is/are necessary.
2. The student repeating a course will be expected to attend a class (on a space-available basis) offered in the University’s normal class schedule.
3. A student repeating a course will do so on an “audit” basis (i.e., no grade will be received, and the student’s academic performance will not affect his or her transcript).
4. A student repeating a course under the student assurance above must do so within 12 months of completing that course. Please note that the student is responsible for the purchase of books and materials.

Undergraduate Students Taking MBA Program Courses (Dual Credit)

Undergraduate students may take up to four MBA program courses (12.00 semester credit hours). The course(s) may be applied at the undergraduate level as electives or as course substitutions with the approval of the academic dean. If the student is later accepted into the Herzing MBA program, the course and grade will be applied to the program. Course(s) will be graded according to the graduate grading scale. To be eligible, a student must submit a petition to participate in graduate-level courses to their academic dean. Additionally, the student have completed at least 61 semester credit hours and have earned a minimum undergraduate grade point average of 3.0 in the previous 2 semesters at the time of registration.

Undergraduate Students Taking MSN Program Courses (Dual Credit)

Undergraduate nursing program students may take up to four approved, graduate courses (12 semester credit hours). Approved graduate courses passed with a grade of “B” or higher may be applied in the BSN degree as course substitutions with the approval of the Department Chair. If the student applies and is accepted into a graduate nursing program, the course and grade will be accepted into that program with two provisions: (1) the course was completed with a grade of “B” or higher within five (5) years of the date of matriculation into the graduate program, and (2) the course is part of the graduate nursing program selected.

Important Notes

All graduate nursing courses are graded according to the graduate grading scale and only grades of B or higher are considered passing. To be eligible for this dual enrollment program, students must have a minimum undergraduate grade point average of 3.00 at the time of registration. Because some graduate nursing programs have additional background check requirements and other restrictions/requirements, completion of one or more graduate courses does not guarantee acceptance into any graduate nursing program.

Bachelor’s and MBA Degrees in Four Years with Dual Credit

Students who meet the criteria below can complete both their bachelor’s degree and MBA degree in four years (12 semesters total).

• Complete a Herzing University bachelor’s degree in three years (nine semesters) under the Three-Year Bachelor of Science Degree Completion Policy in the Herzing University Undergraduate Catalog.
• Successfully complete 12.00 semester credit hours of graduate study as an undergraduate student under the Undergraduate Students Taking MBA Program Courses (Dual Credit) policy in the Herzing Undergraduate Catalog.
• Meet the admissions requirements of the MBA program in the Herzing University Graduate Catalog.
• Enroll full-time in the MBA program (at least 9.00 semester credit hours) each semester while in the MBA program.
• Meet the graduate satisfactory progress and graduation requirements outlined in the Herzing University Graduate Catalog.

Curriculum Changes

As educational programs are modified and updated to meet the needs of the students and the community, the University may need, and has the right upon approval of appropriate entities, to change the course curriculum, schedules, prerequisites, requirements, or courses for which there is insufficient enrollment. However, curriculum will not be changed to require existing students to take more credits to graduate than their original degree program, unless required by accreditation, state agencies, or other regulatory bodies. In this case, the University will ensure there is no adverse financial impact on the student. Changes will be reflected in an addendum to this catalog and will then be considered an integral part of this publication.

Institutional Assessment of Student Academic Performance

Herzing University is committed to the continual improvement of its educational processes and programs. To accomplish this, the University periodically conducts an assessment of student academic outcomes. Consequently, students can expect to participate in academic outcomes assessment activities during their educational experience at the University.

The aggregated results of these assessment activities will be used exclusively to identify relative strengths and opportunities for improvement in the University’s educational processes and programs. The results for individual students will be kept strictly confidential, will not be maintained, and will not affect their academic standing in any way.

Withdrawal

Withdrawals From Individual Courses

Students may voluntarily withdraw themselves from a course at any time by notifying the Academic Dean or Registrar. If a student has already attended (in-person attendance for a campus-hosted course and active participation in an online course-this is indicated as attending/actively participating throughout the catalog) in the class he/she wishes to drop, then the grade for the course will be based on the date the withdrawal is requested. If the request to withdraw from an individual course is before the midway point of the course, the grade assigned will be a “W.” If the request to withdraw from an individual course is after the midway point, a letter grade will be assigned. The midpoint of the course varies, depending on the length of the course. For example, in a four-week course, the midpoint of the course starts on the Monday of the third week. In an eight-week course, the midpoint of the course is the Monday of the fifth week. In a 16-week course, the midpoint of the course is the Monday of the ninth week.

The course letter grade will be included in the calculation of the student’s PGPA. A student who withdraws from a course does not get a tuition reduction. If a student completely withdraws from the University, the tuition reduction (if any) will conform to the refund policy of the University.

Withdrawal From University

A student may withdraw from Herzing University at any time prior to the last 14 calendar days of the semester by notifying the Academic Dean or Registrar. If the withdrawal occurs during an ongoing semester, the grade assigned to each course will be based on the student’s overall last date of attendance with the University. If the student’s overall last date of attendance is prior to the midway point of the course, then the grade assigned will be a “W.” If the student’s overall last date of attendance is after the midpoint of a course, then a letter grade will be assigned. The University will withdraw a student if he/she fails to attend all their courses for a period of 14 days.

Withdrawal Due to Military Service Needs

Herzing University encourages active duty military students to continue their education and assures them that the University will provide them with the highest level of commitment and support while they defend this great country and its allies. In keeping with the University’s tradition of being a military-friendly institution, the following policies regarding military deployments and military exigencies have been adopted.

1. Herzing University, through online courses, will make all reasonable efforts to make it possible for military students to continue their studies, even during deployments or other military commitments.
2. When military students on active duty (whether regular active duty, reserve, or National Guard members called to active service) must withdraw from one or more classes due to military deployment or other military exigencies, the University will waive the requirement that withdrawals be made prior to the midpoint of the course. In such cases, the student’s grade will be recorded as a non-punitive withdrawal and will not count against the student’s academic progress including the pace requirement and grade point average. Also, the University will scholarship any tuition or fees paid by the service member not covered by military tuition assistance. A copy of the student’s military orders must be provided when withdrawing from the University due to military duty.
3. Should a military student in good standing with the University need to withdraw from the University entirely due to military commitments, the service member may return to the University in good standing at the beginning of any 4-week, 8-week, or 16-week session convenient to the student. The service member will be allowed to reenter into courses where they left off and are not subject to wait lists. No time limits apply.

Add/Drop Period

The last two weeks of each semester are the add/drop period for the subsequent semester. A student may make changes to his/her schedule during this two-week period. Any changes made to a student’s schedule after the end of the add/drop period may only be done with permission from the Academic Dean and the Educational Funding Department and may be subject to a schedule change fee, as outlined in each campus’s fee schedule.

Academic Warning and Probation

A student will be placed on academic warning if the student does not meet the standards of satisfactory academic progress (see the “Graduate Standards of Satisfactory Academic Progress” section of this catalog) or exhibits other behavior that might result in the student being dismissed from the University. If the student does not meet the standards of satisfactory academic progress or other conditions of the academic warning by the end of one semester of academic warning, the student may be dismissed from the University or may lose eligibility for federal financial aid. When there are mitigating or extenuating circumstances, a student may appeal dismissal from the University and/or termination of eligibility for federal financial aid. A student readmitted to the University following appeal or reinstated on federal financial aid following appeal will be placed on probation. The conditions of the probation are specified in writing at the time of being placed on probation. Normally, the period of probation is one semester, but it may be longer if specified in an academic plan included in the conditions of probation.

Attendance Policy and Procedures

Attendance Philosophy

The philosophy of Herzing University is that college is not only a place to learn technical and business skills and to develop academically, but also a place to develop important work habits. Important work habits include responsibility and reliability, and attendance is a major factor in both. Also, a student should understand that missing a class affects more than the individual student. It affects the class if the student has to ask questions regarding what was covered when he or she was not there, and it affects the instructor, who may have to assign make-up material or give other individual attention to the absentee. For that reason, and to avoid disruption to the educational process caused by erratic attendance, the University emphasizes attendance in all courses.

Withdrawals Due to Attendance

Herzing University is required to withdraw students from school after 14 consecutive calendar days of non-attendance. Attendance will be checked daily, and students not meeting the attendance policy will be withdrawn. Attendance will be monitored for all ground courses, online courses, and clinical courses.

New Students

New students must attend/actively participate in the first two weeks of courses in order to be considered enrolled at Herzing University. If a new student does not attend/actively participate in a class in week two, his/her enrollment will be canceled. Week one is considered a trial period for new students only. A new student who attends/actively participates in week one but never attends/actively participates in week two will not become an active student, and his/her enrollment will be canceled. See ” Online Attendance” for further requirements. If a student is attending more than one class and satisfies all admissions and funding requirements, the student becomes active based on attendance of at least one class in week two. Herzing will not drop or unregister a class as long as the student has attended a course in week one and has attended a different course in week two. A new student may request to be unregistered from one or more courses provided that he or she has only attended the course or courses during the first week of the semester. The request must be submitted prior to the start of week three. Note, however, if a student never attends a class in both week one and week two, the individual course will be unregistered by the University. Additionally, if a new student never attends class in week two, the student’s enrollment will be cancelled and all courses will be unregistered.

Continuing Students

A continuing student is required to attend/actively participate in courses by the end-of-day on Tuesday of the second week of a course, or they will be withdrawn as a non-returning student. If a student attends/actively participates in one class but not the other, the class not attended/actively participated in will be unregistered. See ” Online Attendance ” for further requirements.

Reentries and Graduate Reenrolls

Reentries and graduate reenrolls must attend/actively participate in week two of courses in order to be enrolled in the semester. If reentries and graduate reenroll students do not attend in week two, their enrollments will be cancelled and courses will be unregistered. Week one is considered a trial period for reentries and graduate reenroll students. See ” Online Attendance ” for further requirements.

Students Attending Two or More Courses

If a student is enrolled in two or more courses during a given time period and attends/participates in one or more courses regularly but never attends/participates into one of the courses, the student will be unregistered from the course they never attended/actively participated in. If a student is enrolled in two or more courses during a given time period and stops attending/actively participating in one of the courses after attending or actively participating in at least one time, the student is not withdrawn from the course, as the 14-day rule only pertains to a student withdrawing from enrollment and not from individual courses as long as a student remains active. See “Online Attendance” for further requirements.

Online Attendance and Student Verification

If a student is enrolled in an online course must complete one of the following academically related activities within the Herzing Online Education System in order to be marked as having attended and actively participated in his/her online course(s):

• Post to a discussion board
• Submit an assignment
• Submit a quiz or exam

This means logging into a course and navigating within the virtual classroom will not constitute participation; the student must complete one of the above academically related activities. Please note, that there are a significant number of other academically related activities required when taking online courses, such as reading discussion boards, reading course materials and lectures, and messaging instructors, but these activities will not be considered as student attendance. In addition, Herzing University uses the student’s unique log-in credentials to verifying participation in a class by monitoring interaction between the student, peers and faculty.

Attendance for ground and online courses is tracked by each campus, and a student not attending a ground course(s) or completing an attendance-measured academically related activity in any of their online course(s) for fourteen consecutive calendar days may be withdrawn from Herzing University.

Notification of Absences

As a courtesy, students are expected to inform their instructors or the office if they know they will have to miss a class. Students returning from an absence are expected to address missed material with the instructor outside of scheduled class hours.

Effect of Absences on Grading

Points will not be directly deducted from a student’s academic average because of absences. However, students can expect tests, quizzes, or other graded assignments to be scheduled without notice during any given class session. If a student misses a test, quiz, or assignment because of an absence, the instructor is not obligated and will not normally allow a make-up quiz, test, or assignment. Extenuating circumstances will be taken into consideration when deciding if make-up work will be permitted.

Extenuating Circumstances

If there are extenuating circumstances (such as a documented health problem, a family emergency, jury duty, military reserve service obligations, etc.) that caused an absence or is expected to cause absences in the future, the student should contact his or her instructor or the Academic Dean immediately.

International Student Attendance Policies and Procedures

Herzing University understands the academic, cultural and English-language challenges international students attending Herzing University on an F-1 student visa must overcome to be successful. The university expects that the sole rationale for an international student’s admission and presence in the U.S. is to complete their chosen academic program(s) and receive a Herzing University degree. The University has established International Student Attendance Policies and Procedures to provide all possible support and guidance for this goal, particularly during the first two semesters of study. Unless superseded by these policies and procedures, all international students are required to follow all other university policies and procedures as stated in the catalog and handbook.

International Student Attendance Philosophy and Requirement

The philosophy of Herzing University is that college is not only a place to learn technical and business skills and to develop academically, but also a place to develop important work habits. These include responsibility and reliability. Attendance is a major factor in both and one of the keys to successful academic performance, particularly for international students.

Since international students are in the U.S. on an F-1 visa for the sole purpose of pursuing a degree program at Herzing University, international students must fully participate in all Herzing University course meetings and all required activities. International students who miss a course meeting , University activity, or a course assignment without contacting the instructor/coordinator or the dean and/or without providing the necessary documentation (see Extenuating Circumstances below) may be subject to disciplinary action, including, but not limited to, dismissal from Herzing University.

Withdrawals Due to Attendance

See “Withdrawal From University” policy.

International New Students

New students must attend/actively participate in week two of courses in order to be considered enrolled. If a new student does not attend/actively participate in a class in week two, his/her enrollment will be canceled. Week one is considered a trial period for new students only. A new student who attends/actively participates in week one but never attends/actively participates in week two will not become an active student, and his/her enrollment will be canceled. If a student is attending more than one class, the student becomes active based on attendance of at least one class in week two. Herzing will not drop or unregister a class as long as the student has attended a course in week one and has attended a different course in week two. A student can still request to be unregistered from a class that has been attended only in week one until the start of week three. Please note, however, that if a student never attends a class in both week one and week two, the individual course will be unregistered. Additionally, if a new student never attends all courses in week two, the student’s enrollment will be cancelled.

International Continuing Students

A continuing international student becomes an active student once he/she attends his/her first class in the term. If a student attends/actively participates in one class, but does not attend other(s), the class(es) not attended/actively participated in will be unregistered. An international student must maintain full-time status to maintain his/her F-1 visa status in the U.S. See ” Online Attendance” for further requirements.

International Graduate Re-enrolls

International graduate re-enrolls must attend/actively participate in week two of courses in order to be officially counted as a start. If graduate re-enroll students do not attend in week two, he/she must be pre-school cancelled. Week one is considered a trial period for re-entries and graduate re-enroll students, the same as it is for new students. An international graduate re-enroll student who attends week one but never attends week two is not considered a start and needs to be pre-school cancelled. An international student must maintain full-time status to maintain his/her F-1 visa status in the U.S. See ” Online Attendance” for further requirements.

Extenuating Circumstances and Notification of Absences Requirements for International Students

International students are required to attend every class and activity designated as such. International students are required to inform their instructors or the office if they know they will have to miss a class. If there are extenuating circumstances (such as a documented health problem, etc.) that caused an absence or is expected to cause absences in the future, international students are required to contact their instructor or the Academic Dean immediately and in advance if possible. Documentation (such as a Health Care Facility Sick/Injury Report) must be provided immediately. International students returning from an absence are expected to immediately address missed material with the instructor outside of scheduled class hours.

Grading and Success Effect of Absences for International Students

Attendance is one of the keys to success for international students. Although points will not be directly deducted from a student’s academic average because of absences, students can expect tests, quizzes, or other graded assignments to be scheduled without notice during any given class session. If a student misses a test, quiz, or assignment because of an absence, the instructor is not obligated and will not normally allow a make-up quiz, test, or assignment. Extenuating circumstances will be taken into consideration when deciding if make-up work will be permitted.

Approved Break - International Student

An international student studying at a Herzing University campus on an F1 student visa may take a break of up to one semester after each full academic year of study (i.e., two semesters) without being withdrawn from the University during the break. A Confirmation to Return Form is required to be completed by the student prior to the break. Refer to the Academic Department to obtain information on eligibility to make this type of request. If the student does not return to study by the beginning of the following semester, he/she will be withdrawn from the University.

International Housing

To help ensure international students attending Herzing University on F-1 visas reside in safe, adequate, cost-effective, and convenient housing during their studies at the university, international students are required, at their cost, to reside in University-approved housing from their date of arrival and continuing until completion of their first twelve months of study. Herzing University will provide international students approved housing information prior to their arrival in the United States. Campus Presidents may provide written waivers to this policy, on a case-by-case basis, for married international students residing with their families, when immediate family housing is available, or for other extenuating circumstances.

Herzing University reserves the right to require international students not subject to this requirement to reside in University-approved housing due to insufficient academic achievement or attendance issues. This includes international students previously not subject to the University housing requirement, those who have completed their first twelve months of study in University-approved housing, and those who have previously received written waivers to this policy.

Graduate Nursing Student Temporary Academic Absence

Graduate nursing students who do not intend to return in the next term or semester may do so without formally withdrawing from the University provided the student intends to return to complete their graduate program. This absence does not stop the clock on the graduation time limit established for each graduate program. To activate a Temporary Academic Absence, an Intent to Return Form must be submitted to the Graduate Program Advisor or Dean of Graduate Programs prior to the 14th calendar day after the students last date of attendance.

It is the student’s responsibility to contact Herzing University for pre-registration upon return. Failure to pre-register may result in insufficient space in a required graduate nursing course or delay in the resumption of studies. The student should contact the Graduate Academic Advisor prior to the absence to determine how the student’s financial aid status will be affected by absence. The maximum absence a student may take without being withdrawn from the program is one full semester (two terms) following the semester of the last date of attendance. If the student does not return at the end of the approved period of absence, the student will be withdrawn from the program and must re-apply for program admission under the terms detailed in Readmission Following a Temporary Absence.

Readmission Following a Temporary Absence

Any graduate nursing student who does not return at the end of the approved absence must apply for readmission to the program under the guidelines in effect at the time of application which includes an updated background check. Admission is not guaranteed. A person seeking readmission must complete and submit an application for admission and meet all admission requirements in effect at the time of reentry. Students reapplying will qualify for an application fee waiver. At the time of application for readmission, the previous program may not be accepting any further new students. In that case the student will be required to meet the standards in the new curriculum. The tuition and fee schedules in effect on the date of reentry will apply.

Resumption of Study

A student who resumes their program following an academic absence, and who attended another college since the last Herzing University enrollment, must submit official transcripts from that institution. Failure to disclose attendance at and submit transcripts from other colleges is grounds for denial of readmission or for dismissal. Resuming students are bound by all Herzing University policies in effect at the time of re-entry. Returning students should note that course availability may vary, because program requirements may have changed. The Graduate Program Advisor will assess the returning student’s academic records to determine whether an alternate plan of study is required. Alternate plans may result in additional coursework requirements and tuition obligations. All returning students must be current in their financial obligations to Herzing University prior to resuming studies.

Program Changes

If a program change is desired, it should be made only at the end of the semester and only after consultation with the Academic Dean.

Auditing Courses

A course may be audited with the permission of the Academic Dean. All standard fees and tuition will apply unless the student has already received a master’s degree from Herzing University. No grade will be assigned and no semester credit hours accumulated towards attempted courses, diploma, or degree requirements. Financial aid or veterans benefits may not be used for an audited course. Previous master’s degree graduates may audit one course per calendar year at a reduced fee.

Graduate Standards of Satisfactory Academic Progress

Herzing University has established academic standards of satisfactory academic progress (SAP) that apply to all graduate students at Herzing University, not just to those receiving financial assistance. SAP is determined by calculating the student’s program grade point average (PGPA) and the student’s rate of progression toward completion of the academic program (pace). All periods of a student’s enrollment at Herzing University are used in determining SAP. Satisfactory academic progress for all students is checked following the end of each semester of attendance.

Standards of Satisfactory Academic Progress

A graduate student is considered to be making satisfactory academic progress if he or she has achieved and maintained the minimum standard of a 3.00 PGPA (program grade point average), which is a “B” average and is the equivalent academic standing consistent with Herzing University’s graduation requirements and a minimum pace threshold of 66.67% . To calculate the pace at which a student is progressing, the number of cumulative credit hours the student has successfully completed is divided by the cumulative number of credit hours the student has attempted. Transfer hours are counted both as successfully completed and attempted when calculating pace. Incompletes, withdrawals, failures, and course repetitions will be counted as attempted credit hours in the pace calculation. If a grade of incomplete “I” is issued and the “I” is not removed and replaced with the updated grade within two class weeks after the start of the next academic period, the earned grade at that time will be issued. If a course is failed it must be repeated if required for graduation. The evaluation of satisfactory academic progress will occur at the end of each semester starting after the student has attempted a total of 8 cumulative credits.

Program Changes

If a student chooses to change programs, Herzing University will apply all course attempts from the previous program to the new program Any courses taken by the student applied from program to another (whether or not the courses were successfully completed) will be used in the PGPA calculation and will be counted in the Pace towards completion.

Maximum Timeframe for Completion

Students must be able to complete their current program without attempting more than 150% of the minimum credits required for the student’s program. Once it has been deemed impossible for a student to complete their program of study within 150% of the published length in the educational program, as measured in credit or clock hours, the student will lose Title IV eligibility and be dismissed from Herzing University.

Academic Warning

Students whose program grade point average (PGPA) is less than 3.00 or whose pace of satisfactory completion is less than 66.67% at the end of a semester are placed on Academic Warning for a period of one semester (unless otherwise specified in an Academic  Success Plan). Students on Academic Warning who improve their PGPA to at least 3.00 and attain the minimum 66.67% cumulative completion rate by the end of the semester of Academic Warning are removed from Academic Warning. A student on Academic Warning may continue to receive assistance under Title IV, HEA programs for one semester (unless otherwise specified in an Academic Success Plan).

Dismissal From the University for Lack of Satisfactory Academic Progress

A student will be dismissed from the University for lack of satisfactory academic progress in the following circumstances (unless otherwise specified in an Academic Success Plan):

• The student did not increase his or her PGPA to at least 3.00 by the end of one semester on Academic Warning.
• The student did not meet the 66.67% pace requirement by the end of one semester on Academic Warning.

Academic Appeal

If mitigating or extenuating circumstances exist, a student may appeal a dismissal from the University by submitting an Academic Appeal Form to the appropriate academic administrator prior to the deadline stated in the dismissal notification. Valid circumstances include a serious injury or illness, death of a relative or other special circumstances. The appeal must be submitted in writing and provide an explanation of the circumstance that caused the unsatisfactory academic performance and how the student has overcome the circumstance. The Satisfactory Academic Review Committee will consider all the facts of the appeal and will provide a decision within two business days. All decisions on academic appeals are final. If the petition of appeal is approved, the student will be reinstated on probation, and provisions of the University’s probation policy will apply. Normally, a dismissal of a student that has been denied on appeal is final. However, in rare cases, a dismissed student may appeal again at a later date if there has been a significant change in his or her situation that would strongly indicate that they could be successful if allowed to return to the University. If the petition of appeal is approved, the student will be reinstated on probation, and provisions of the University’s probation policy will apply.

Note: A student who withdraws while in good standing with the University or is withdrawn for administrative reasons while in good standing with the University (such as for having missed excessive classes) may be readmitted through a reapplication process and is not required to appeal under these provisions.

Academic Probation

If a student who has appealed their dismissal from the University is granted his or her appeal, the student will be reinstated to the University and will be placed on Academic Probation. If a student is placed on Academic Probation the student must meet the conditions stipulated in the Academic Success Plan for the Academic Probation or face dismissal from the University. Unless otherwise specified in the Academic Success Plan, a student on Academic Probation may receive Title IV, HEA program funds.

Additional Academic Standards for Nursing Programs

Nursing students may not repeat any nursing course more than once. Failing two nursing courses will result in dismissal from the program, even if the student is meeting the minimum SAP requirements outlined above. If mitigating or extenuating circumstances exist, a student may appeal a dismissal from the University using the SAP Appeal process above.

Statement of Shared Responsibility

Students, faculty, staff, and administration, in partnership with all university constituents, comprise a community of learners. Collectively, we share responsibility for exchanging knowledge and information, creating a culture that respects and values diversity, and for maintaining an environment of accountability. Within the challenging and supporting learning environment at Herzing University, students of all ages, ethnicities, religions, gender, abilities, socio-economic backgrounds, and sexual orientations are welcome to engage in the process of preparation for career readiness, active citizenship and lifelong learning.

In order to fulfill its mission, all members of the Herzing University community have a responsibility to promote and the right to expect the following:

Respect for Persons: The opportunity to ask questions and to express opinions is fundamental to the learning process. Diversity in perspective strengthens the learning environment for all participants. All members of the learning community will demonstrate respect for others while communicating a point of view and while allowing others to do the same, ensuring that the University is free from intimidation and harassment. Disagreements among members of the learning community are expected to be resolved through a process that preserves mutual respect.

Respect for the Learning Process: Learning community members should be committed to a journey of continuous improvement through learning for themselves and for others. Each individual brings with him/her a unique set of knowledge, skills, abilities, and experiences that add richness to the learning environment. Individuals will progress at their own rate, within the approved parameters of the curriculum, capitalizing upon their own preferred style of learning in order to make progress on their journey. Each individual’s efforts to engage in the learning process should be encouraged and honored. The Student Code of Conduct has been developed to ensure that the learning process is not inhibited or disrupted for any individual or group of individuals.

Respect for the Learning Environment: The physical and virtual classroom, the institutional facilities, and the campus, as well as all equipment and learning materials constitute the learning environment. Expectations for adherence to the Code of Conduct apply to those instances where the learning experience extends beyond the institution, such as situations that involve a field trip or an internship, externship, or clinical experience. Equipment and learning materials vary by program. The safety of all members of the learning community is of the utmost concern and importance to the University. Students must adhere to dress code requirements specific to their program of study.

All members of the learning community will utilize the resources provided by the University as instructed and with caution, making University officials aware of issues associated with facilities, equipment, or learning materials.

Respect for Academic Integrity: All members of the learning community are required to adhere to University standards of academic integrity.

One of the greatest values of participating in a community of learners is the opportunity to learn from others; however, individuals must acknowledge the sources of the information that are used to advance or support a point of view. Academic misconduct involves dishonesty or deception in the fulfillment of academic requirements. It includes, but is not limited to, cheating, plagiarism, unapproved collaboration, forged attendance, using advantages not approved by the instructor, knowingly allowing another student to plagiarize or cheat from one’s work or submitting the same assignment for multiple courses without the knowledge of the instructor.

STUDENT CODE OF CONDUCT POLICY

Herzing University affirms its commitment to the provision of an engaging learning environment and the promotion of exchange of ideas among the members of the learning community. All individuals who come to Herzing University to work and study will be accepted as unique individuals worthy of making a valuable contribution to the learning environment. Discrimination, disruption, or harassment on the basis of age, ethnicity, religion, gender, ability, socio-economic background, or sexual orientation will not be tolerated.

Herzing University accepts responsibility for communicating these values to students, faculty, staff, administration, and the community served by the institution. The success of the policy in protection of the learning environment and those engaged in the learning process is dependent upon the willingness of members of the university community to make known behaviors and conduct that violate the policy.

While some programs, due to the nature of the instruction and/or requirements to engage in learning activities at an internship, externship, clinical or practicum site, may establish program-specific policies with regard to student conduct, all policies and procedures stated within the Herzing University Student Code of Conduct Policy apply to all students, regardless of location, instructional modality or program of study.

A student found to have committed any one of the following Code of Conduct violations may be subject to the full range of sanctions, including written reprimand, suspension, and expulsion.

Code of Conduct Violations

Academic Misconduct – Academic misconduct is defined as dishonesty or deception in the fulfillment of academic requirements. Violations include, but are not limited to, cheating, plagiarism, unapproved collaboration, forged attendance, using advantages not approved by the instructor, knowingly allowing another student to plagiarize or cheat from one’s work, or submitting the same assignment for multiple courses without the knowledge of the instructor.

Destruction of Property – Destruction of Property includes but is not limited to intentionally or recklessly, damaging, destroying, defacing, or tampering with University property, property associated with the University (including internship/externship sites), or the property of any person on or associated with a campus.

Dishonesty – Dishonesty is defined as provision of false information to the institution by forgery, alteration, or misuse of documents or records, falsifying a written or oral statement, or submission of false identification to the institution.

Discrimination – Discrimination is defined as civilly, criminally, or administratively prohibited unequal treatment of a person based upon age, ethnicity, religion, gender, ability, socio-economic background, veteran status, or sexual orientation.

Disruption/Obstruction – Disruption/obstruction is defined as obstructing or interfering with any University function or activities, including instruction within a physical or virtual classroom.

Failure to Adhere to Dress Code – Programs of study are provided to develop the knowledge, skills, and competencies required for an identified set of career outcomes. As such, dress code standards that replicate the work environment may be imposed upon students enrolled in particular programs of study. The Dress Code may include requirements to wear a specific uniform. Alternatively, the Dress Code may limit attire that is worn to the university or to university-related activities to a defined standard, such as business attire or business- casual attire. Finally, the Dress Code may necessitate removal of piercings and/or requirements to cover tattoos.

False Report of Emergency – False report of an emergency is defined as, but is not limited to causing, making, or circulating a false report or warning of fire, bomb, crime, or other threat to safety.

Manufacture, Distribution, Sale, Offer for Sale, Possession, or Misuse of Drugs or Alcohol – Manufacture, distribution, sale, offer for sale, possession, or use of any illegal drug or narcotic or possession or use of alcohol while on campus or engaged in any University-related activities, including engagement in internship, externship, clinical or practicum activities.

Mental or Bodily Harm to Self – Mentally or bodily harm to self is defined as conduct that causes harm or has the potential to cause harm to one’s self, including the intentional infliction of mental or bodily harm upon one’s self or taking reckless, but not accidental, action which could result in mental or bodily harm.

Mental or Bodily Harm to Others – Mental or bodily harm to others is defined as conduct that causes harm or has the potential to cause harm to another individual, including:

• Behavior that intentionally inflicts mental or bodily harm on another person;

• Behavior that attempts to inflict mental or bodily harm on another person;

• Taking reckless, but not accidental, action that could result in infliction of mental or bodily harm on another person;

• Causing another individual to believe that the offender may cause mental or bodily harm to them;

• Sexual misconduct;

• Any act that demeans or degrades another individual; and/or

• Coercion of an individual to inflict mental or bodily harm to another person.

Misuse or Abuse of Computers or Inappropriate Electronic Communication – The University promotes the ethical, legal and secure use of computers and distribution of electronic information and communication. Students may not use another person’s computer, files or data without permission; students may not give their password to another individual. Students may not use computer programs to decode passwords or to access controlled information; students may not attempt to circumvent network security measures and may not engage in an activity that would deliberately compromise system security, including disruption of service or damage to files. Students may not make or

University networks to harass or intimidate. Students may not waste University computer or network resources; students may not use University resources for commercial purposes.

Misuse of Safety Equipment – Unauthorized use of or alteration of firefighting equipment, safety devices, or other emergency safety equipment.

Possession of Weapons or Dangerous Materials – Possession of a weapon or other dangerous materials, including but not limited to, firearms, compressed-air guns, pellet guns, BB guns, knives, explosive devices, incendiary devices, fireworks, ammunition, or any other dangerous materials on a campus or at a University-affiliated location or function, including internship, externship, or clinical sites, graduation, and field trips.

Stalking – Engaging in conduct that is directed at a specific person that would cause a reasonable person to experience fear. Stalking may include non-consensual communication, including but not limited to, in-person communication or contact, surveillance, telephone calls, voice messages, text messages, email messages, social networking site postings, instant messages, postings of pictures or information on websites, written letters, gifts, or any other undesired communication that elicits fear.

Sex Discrimination and Harassment – Sexual harassment, including sexual violence, is a form of discrimination; it refers to behavior of a sexual nature that is not welcome, that is personally offensive, and that interferes with performance.

Sexual violence is a physical act perpetrated against a person’s will or where a person is incapable of giving consent due to the victim’s use of drugs or alcohol or due to an intellectual or other disability. Sexual violence includes, but is not limited to, rape, sexual assault, sexual battery, and sexual coercion.

Any student bringing a discrimination or sexual harassment complaint or assisting in the investigation of such a complaint will not be adversely affected in terms and conditions of employment and/or academic standing, nor discriminated against, terminated, or expelled because of the complaint. Intentionally providing false information is also grounds for discipline.

“Retaliation” may include, but is not limited to, such conduct as:

• Inconsistent opportunities to engage in the learning process.

• Inappropriate application of University policy;

• Unwarranted disciplinary action; and/or

• Unfair grading.

Determination of what constitutes discrimination under this policy will be accomplished on a case-by-case basis and depends upon the facts and the context in which the conduct occurs. Some conduct may be inappropriate, unprofessional, and/or subject to disciplinary action, but would not fall under the definition of discrimination. Individuals who violate this policy are subject to discipline up to and including termination and/or expulsion, in accordance with Herzing University’s Student Code of Conduct. Other, lesser sanctions may be imposed, depending on the circumstances.

Please see the Sexual Misconduct and Title IX policies for additional information.

Theft or Possession of Stolen Property or Service – Taking an item or utilizing a service without consent of an official of the University or possessing property that can reasonably be determined to have been stolen from the University or from an employee or student of the University.

Trespassing – Forcible or unauthorized entry into any University facilities or facilities associated with the University.

Use of Inappropriate Language – The use of profanity and/or disrespectful or threatening language.

Use of Tobacco Products or Electronic Cigarettes in Unapproved Locations – Smoking or use of tobacco products or electronic cigarettes in locations other than those approved for that purpose.

Violation of Criminal Law – An alleged violation of any federal, state or local criminal law where the conduct of a student interferes with the University’s exercise of its educational objectives or responsibilities.

The violations of the Student Code of Conduct described above are not intended to be exclusive and any inconsistency, ambiguity, interpretation, or clarification of any particular act shall be determined at the discretion of the University through the Provost’s office.

REPORTING VIOLATIONS

Any member of the learning community (students, faculty, and staff) may file a Report of Student Code of Conduct Violation. Employees may access the Conduct Violation Form on the Ethics Point site at: http://tinyurl.com/ethicsstudent-herzing.

Students may report violations of the Student Code of Conduct by accessing the form on the Ethics Point site at: http://tinyurl.com/ethicsstudent-herzing or by contacting the Title IX Coordinator directly; Title IX Coordinator contact information is located on the site.

Students may report incidences of sexual misconduct (Title IX violations) by accessing a form on the Ethics Point site at: http://tinyurl.com/ethicsstudent-herzing or by contacting the Title IX Coordinator directly; the Title IX Coordinator contact information is provided on the site.

DISCIPLINARY SANCTIONS

Enrollment into the University signifies the student’s agreement to comply with the Student Code of Conduct. Failure to comply with the Student Code of Conduct will result in appropriate disciplinary sanctions.

The Student Code of Conduct has been developed to ensure that the learning process is not inhibited or disrupted for any individual or group of individuals. The Student Code of Conduct additionally serves as a mechanism for educating members of the learning community about appropriate standards of behavior. In the event that a violation of the Code of Conduct occurs, the university will strive to utilize the incident as a teachable moment imposing consistent and progressive discipline. Depending upon the severity of the violation of the Student Code of Conduct, the University may impose the strictest of sanctions upon the student, up to and including suspension or expulsion.

It is desirable for faculty and staff to address inappropriate student behavior directly with the student at the time of the occurrence. However, under those circumstances where a student violates the Herzing University Student Code of Conduct, any member of the learning community (students, faculty, and staff) may file a Report of Student Code of Conduct Violation. The ability to determine disciplinary sanctions in response to a violation of the Student Code of Conduct is limited to the Campus President, Academic Dean, and/or Title IX Coordinator as appropriate. Factors, such as the nature and gravity of the situation (including motivating behavior), student history with the University, and overall impact of the behavior on the learning community will be considered in determining the appropriate sanction. In all cases where the Campus President or Academic Dean must facilitate the Student Code of Conduct Procedure, the standard Student Code of Conduct Violation Form will be used to document the violation and the sanction(s).

Verbal Warning

A verbal warning is an official conversation held between the Academic Dean and the student, making the student aware of an incident of unacceptable behavior, such as failure to adhere to the dress code or use of inappropriate language that is in violation of the Student Code of Conduct. A notation will be entered into the Student Information System but documentation does not become part of the student’s permanent record. Any further misconduct will result in a written reprimand and may result in more serious disciplinary sanctions up to and including suspension or expulsion.

Written Reprimand

A written reprimand is an officially documented notification of unacceptable behavior that is in violation of the Student Code of Conduct.

The occurrence of the written reprimand will be entered into the Student Information System and documentation of the violation, utilizing a standard Student Code of Conduct Violation Form, will become a permanent document in the student’s file. The Student Code of Conduct Violation Form is prepared by the Academic Dean. The student will be asked to sign the Student Code of Conduct Violation Form and will be provided a copy of it. Any further misconduct may result in more serious disciplinary sanctions up to and including suspension or expulsion.

Disciplinary Probation

Disciplinary probation is a temporary and unofficial status imposed for a designated period of time within a term prohibiting the student from being present without permission on the campus or any property associated with the University, including internship, externship, and clinical sites. Disciplinary probation may be used in those limited instances where a student is asked to leave a class for the duration of the day. In this case, the faculty member would utilize the Ethics Point site to file a violation of the Student Code of Conduct, even though an initial sanction of Disciplinary Probation has already been imposed. The Academic Dean would subsequently be responsible for scheduling a meeting with the student, working in collaboration with the faculty member, to determine the circumstances under which the student would be allowed to return to campus and to class. The Student Code of Conduct Violation Form is prepared by the Academic Dean. At the meeting, the student will be asked to sign the Student Code of Conduct Violation Form and will be provided a copy of it.

Suspension

Suspension is the loss of privileges of enrollment at the University for a designated period of time and prohibits the student from being present without permission on the campus or any property associated with the campus, including internship, externship, or clinical sites.

As a result of being placed on suspension, the student will be awarded a grade of “F” for any course in which they are currently enrolled.

Regardless of whether or not the student is subsequently allowed to return to school to complete the program of study, the student is responsible for payment of tuition and fees and/or repayment of financial aid associated with courses in progress as well as those completed.

The notification of suspension becomes a permanent part of the student record and must be noted in the Student Information System.

The Student Code of Conduct Violation Form, indicating that the sanction of suspension has been imposed, is prepared by the Academic Dean and indicates the earliest possible date, in a future term, in which the student may consider submission of a request to return to school. The student will be asked to sign the Student Code of Conduct Violation Form and will be provided a copy of it. The student is entitled to an opportunity to appeal the suspension.

In the event that the student is allowed to return to the University, any further misconduct may result in a more serious disciplinary sanction including expulsion without opportunity to return to school.

Expulsion

Expulsion is the permanent loss of privilege of enrollment at the University and prohibits the student from being present without permission on the campus or on any property associated with the University. The student will be unable to complete his/her program of study with the University.

As a result of being expelled, the student will be awarded a grade of F for any course in which they are currently enrolled. The student is responsible for payment of tuition and fees and/or repayment of financial aid for any courses in progress as well as those completed.

The notification of expulsion becomes a permanent part of the student record and also must be noted in the Student Information System and is reflected on the academic transcript. In the event that the student is a dependent, his/her parents or guardian will be informed of the expulsion.

The Student Code of Conduct Violation Form, indicating that the sanction of expulsion has been imposed, is prepared by the Academic Dean. The student will be asked to sign the Student Code of Conduct Violation Form and will be provided a copy of it. The student is entitled to an opportunity to appeal the expulsion.

In the event that a student appeal results in retraction of the expulsion, any further misconduct may result in serious disciplinary sanctions up to and including suspension or expulsion.

Procedures

Filing of a Conduct Violation Form

All Conduct Violation Forms are first routed to and reviewed by the Academic Dean of the campus. If the Academic Dean determines that sufficient evidence exists to warrant further exploration of the complaint, the next step is for the respondent to be scheduled for a Procedural Interview. The Procedural Interview will be scheduled within one week of receipt of the report of the violation of the Student Code of Conduct.

The Academic Dean may initially alert the respondent to the report of an alleged violation of the Student Code of Conduct in person, however, the respondent is additionally sent a copy of the Student Code of Conduct Violation Form that describes the alleged violation and indicates the date and time of the procedural interview. The form will be sent via email and/or UPS or FedEx, providing a receipt and proof of delivery. Depending upon the nature of the alleged violation, the Academic Dean may request that the student leave campus and not return until the scheduled Procedural Interview. A standard form letter that accompanies the Student Code of Conduct Violation Form provides details concerning the student’s rights and explains the entire process for resolving the alleged violation.

Procedural Interview

Any student charged with a violation of the Student Code of Conduct will be scheduled for a Procedural Interview with the Academic Dean or designee. In those instances where the Academic Dean has filed the Conduct Violation Form, the Campus President should preside over the Procedural Interview. The respondent is sent a Student Code of Conduct Violation Form describing the alleged violation, and indicating the date and time of the Procedural Interview.

The respondent must attend the Procedural Interview. In the event that the respondent is unable to attend the Procedural Interview at the scheduled date and time, he or she has one opportunity to reschedule meeting. The respondent must contact the Academic Dean or designee to request the alternative date and/or time for the Procedural Interview a minimum of 24 hours before the scheduled meeting. If the respondent fails to appear for the scheduled Procedural Interview, one attempt will be made to reschedule the meeting. If the student again fails to appear for the Procedural Interview, the Academic Dean or designee may proceed with the determination of the sanction.

The purpose of the Procedural Interview is to provide the respondent with the opportunity to discuss the allegation that resulted in the filing of the Conduct Violation Form. The Academic Dean or designee will begin the meeting by delineating the student’s rights and options, as well as the potential sanctions that may be imposed for the alleged violation. The respondent will have an opportunity to admit or deny the charge made against him/her in the Procedural Interview.

In the event that the respondent admits to the charge filed against him/her, the Academic Dean or designee will determine the sanction during the Procedural Interview. The sanction will be notated on a copy of the original Conduct Violation Form. The Academic Dean or designee will then sign the Conduct Violation Form. The student will be required to sign and date the form as well.

The Conduct Violation Form with the original signatures will be placed in the student file; the student will be provided with a copy of the signed form. The Academic Dean will enter a notation in Contact Manager within the Student Information System.

Appeal of Violation of Student Code of Conduct

If the respondent is dissatisfied with the outcome of the Procedural Interview and/or the sanction imposed by the Academic Dean or designee, he/she has the right to appeal to the Campus President. Any requests to appeal to the Campus President must be made in writing within 30 days of suspensions, probations or other sanctions and within three months of expulsions. Requests to appeal a violation of the Student Code of Conduct must be made utilizing the Appeal of Violation of Student Code of Conduct Form on the Ethics Point Site at http://tinyurl.com/ethicsstudent-herzing.   

An appeal of a violation of Student Code of Conduct may be filed for the following reasons:

• Inappropriate sanction;

• New evidence that was not available at the time of the hearing has become available and is found to be substantial enough to change the outcome of the hearing; or

• Denial of fair process.

The Campus President will respond to the request to appeal by scheduling a meeting with the respondent within seven business days of receipt of the electronic request to appeal.

In the event that the respondent is unable to attend the meeting with the Campus President at the scheduled date and time, he or she has one opportunity to reschedule meeting. The respondent must contact the President to request the alternative date and/or time for the appeal meeting a minimum of 24 hours before the scheduled meeting. If the respondent fails to appear for the scheduled appeal meeting, one attempt will be made to reschedule the meeting. If the student again fails to appear for the appeal meeting, the original sanction is upheld.

In the event that the Campus President is not available for the meeting, he/she may appoint a designee; the designee may not be the Academic Dean if the Academic Dean is the individual who originally imposed the sanction. The purpose of the appeal meeting with the President or designee is to provide a forum for the respondent to present his/her case regarding the alleged violation of the Student Code of Conduct. The Campus President or designee begins the meeting by explaining the respondent’s rights and assures that fairness will be observed. The respondent is entitled to remain silent, to know all evidence against him/her, to present evidence, and to bring witnesses to the meeting. The respondent will have the opportunity to state his/her case. The Campus President or designee may question and respondent and/or witnesses. At the conclusion of the meeting, the Campus President or designee will establish a meeting time for the respondent to return to the President’s office to discuss his/her decision; this meeting time will be scheduled within seven business days. If the student has been suspended or expelled, he/she will not be able to return to the campus until the scheduled meeting with the President.

The Campus President will determine whether any additional investigation is warranted before rendering a decision. The Campus President will consider the nature and gravity of the situation (including motivating behavior), student history with the University, and overall impact of the behavior on the learning community in determining whether or not to uphold or modify sanction.

The Campus President will update the Conduct Violation Form indicating the decision to uphold, modify or overturn the original sanction The Campus President then meets with the student at the predetermined date and time to discuss the sanction and consequences of any repeat violation of the Student Code of Conduct. The student is required to sign the form and is provided a copy. The Campus President makes a notation in Contact Manager in the Student Information System and returns the hard copy of the Conduct Violation Form to the student file.

In the event that the student does not appear for the scheduled meeting with the Campus President, a copy of the Violation of Student Code of Conduct form will be sent to the student via certified mail.

Appeals Committee

If the respondent is dissatisfied with the response of the Campus President to the appeal, the student may appeal to an Appeals Committee. Any requests to convene an Appeals Committee must be made in writing within 30 days that the President’s decision was communicated, either in person or in writing. Requests to be heard before the Appeals Committee must be made utilizing the Appeal of Violation of Student Code of Conduct Form on the Ethics Point Site at http://tinyurl.com/ethicsstudent-herzing.

A hearing with the Appeals Committee will be held within three weeks of the request for an appeal, depending upon the week of the term/ semester. The Appeals Committee will be comprised of three faculty or staff members, none of whom have been instructors of the student, and will be appointed by the Campus President. An objective individual who has no prior affiliation with the student such as the Provost of the University will facilitate the hearing with the Appeals Committee. The appealing student may call witnesses and provide other evidence to support his/her case. The decision of the Appeals Committee will be made by majority vote and will be communicated to the student in writing within seven days of the hearing.

The notification of the decision of the Appeals Committee will be sent to the student via certified mail. A hard copy will be placed in the student file and the Academic Dean will enter notes in the Contact Manager field within the Student Information System.

Re-enrollment After Suspension

Students who have been suspended from the University must petition to return to school after the specified period of time has elapsed. A Petition to Re-enroll After Suspension Form is accessible from the office of the Academic Dean. Students who have been suspended must contact the Academic Dean for permission to return to the campus for purposes of obtaining the Petition to Re-enroll Form or to request that a copy of the form be emailed or mailed. The Petition to Re-enroll Form must be submitted to the Academic Dean at least 60 days prior to the intended start date.

The Appeals Committee will be comprised of three faculty or staff members, none of whom has been instructors of the student, appointed by the Campus President. The Appeals Committee meeting will be held within approximately 30 days of receipt of the Petition to Re-enroll. The Academic Dean or the Campus President may facilitate the Appeals Committee meeting. Re-enrollment may be granted or denied. The decision of the Appeals Committee is final. The student will be notified of the decision in writing within seven days of the Appeals Committee meeting. In the event that the student is granted permission to return to the University, any subsequent instance of violation of the Student Code of Conduct by the student will be grounds for permanent dismissal from the institution.

Student Grievance Procedure

Purpose

The Student Grievance Procedure provides a mechanism by which a student may seek to remedy the rare situation where the individual feels that she/he has been treated unfairly, discriminated against, or has had her/his rights abridged (including but not limited to sexual misconduct/sexual harassment). Students may initiate a grievance within 15 days from the event resulting in the grievance. A grievable action is an action that is in violation of a written University policy or procedure, or an established practice.

This Student Grievance Procedure applies to alleged discrimination on the basis of race, color, religion, sex (including sexual orientation and gender identity and expression), age, national origin, or disability as well as problems arising in the relationship between a student and the University that are not governed by other specific policies or procedures.

Informal Resolution

Prior to invoking the procedures described below, the student is strongly encouraged, but is not required, to discuss his or her grievance with the person alleged to have caused the grievance. The discussion should be held as soon as the student first becomes aware of the act or condition that is the basis of the grievance.

Initial Review

If a student elects not to present his or her grievance to the person alleged to have caused the grievance or if the student is not satisfied with the response, he or she may report a grievance by accessing the form on the EthicsPoint site at: http://tinyurl.com/ethicsstudentherzing.  

Grievances will be routed to the program chair or the leader of the department where the person alleged to have caused the grievance is employed. Grievances must be submitted by the student via the EthicsPoint site not later than fifteen calendar days after the student first became aware of the facts that gave rise to the grievance. In the event that the grievance is against the program chair or department director, the grievance will be routed to the academic dean.

The program chair, department director or academic dean should conduct an informal investigation. As a result of the investigation, the decision rendered will be communicated in writing to the student and to the person alleged to have caused the grievance within ten days of the original submission of the grievance. The written determination shall include the reasons for the decision, shall indicate the action to be taken, if any, and shall inform the student of the right to appeal for further review by the Campus President.

Appeal Procedures

Within fifteen calendar days of receipt of the administrator’s decision, a student who is not satisfied with the response of the administrator after the initial review may seek further review by submitting the written grievance, together with the administrator’s written decision, to the Campus President. The Campus President may delegate another administrator to act on his/her behalf.

The Campus President’s action will be limited to a review of the basis for the administrator’s decision and need not involve an additional investigation. However, the Campus President may, but is not required to, direct that further facts be gathered or that additional action be taken. The Campus President shall submit his or her decision in writing to the student and to the person alleged to have caused the grievance within ten days of the submission of the appeal. The written disposition shall include the reasons for the decision, and it shall direct a remedy for the aggrieved student, if any. The student may elect to appeal the Campus President’s decision to the University Provost. Any such appeal must be filed not later than fifteen calendar days after the student receives the Campus President’s decision.

The University Provost’s action will be limited to a review of the basis for the previous decisions and need not involve an additional investigation. However, the Provost may, but is not required to, direct that further facts be gathered or that additional action be taken. The University Provost shall submit his or her decision in writing to the student and to the person alleged to have caused the grievance within ten days of the receipt of the appeal. The written disposition shall include the reasons for the decision, and it shall direct a remedy for the aggrieved student if any. The student may elect to appeal the Provost’s decision to the University President. Any such appeal must be filed not later than fifteen calendar days after the student receives the Provost’s decision.

The University President investigates the facts of the case and renders a final decision in writing within ten days of receipt of the appeal. The decision of the University President is final and binding upon the student and upon the University.

Student Complaint Procedure

Purpose

The Student Complaint Procedure provides a mechanism by which a student may file a complaint that is unrelated to grades or University policy. Typically a complaint would inform the University about issues related to the condition of the facilities, parking availability, textbooks or tuition-related concerns.

Informal Resolution

Prior to invoking the procedures described below, the student is strongly encouraged, but is not required, to discuss his or her complaint with the college campus administrator directly responsible for the area most directly related to the complaint. The discussion should be held as soon as the student first becomes aware of the act or condition that is the basis of the compliant.

Initial Review

If a student elects not to present his or her complaint to the college campus administrator directly responsible for the area most directly related to the complaint or if the student is not satisfied with the response, he or she may submit a compliant by accessing the form on the EthicsPoint site at: http://tinyurl.com/ethicsstudent-herzing.

The student may identify him/herself as part of the complaint process, or he/she may elect to remain anonymous.

Complaints will be routed to the college campus administrator directly responsible for the area most directly related to the complaint. Complaints should be submitted by the student via the EthicsPoint site not later than fifteen calendar days after the student first became aware of the facts which gave rise to the complaint.

The college campus administrator directly responsible for the area most directly related to the complaint should conduct an informal investigation. As a result of the investigation, the findings and resolution, if any, will be communicated in writing to the student within ten days if the student has identified him/herself.

Escalation Procedures

Within fifteen calendar days of receipt of the administrator’s decision, a student who is not satisfied with the response of the administrator after the initial review may seek further review by submitting a written complaint, together with the administrator’s communication, to the Campus President. The Campus President may delegate another administrator to act on his/her behalf.

The Campus President’s action will be limited to a review of the basis for the administrator’s findings and related actions and need not involve an additional investigation. However, the Campus President may, but is not required to, direct that further facts be gathered or that additional action be taken. The Campus President shall submit his or her findings and recommended action in writing to the student within ten days of receipt of the request from the student.

In the event that the student is not satisfied with the Campus President’s response, he/she may elect to escalate the Campus President’s decision to the University Vice Provost. Any such appeal must be filed not later than fifteen calendar days after the student receives the Campus President’s communication.

The University Vice Provost’s action will be limited to a review of the basis for the previous findings and need not involve an additional investigation. However, the Vice Provost may, but is not required to, direct that further facts be gathered or that additional action be taken. The University Vice Provost shall submit his or her findings and recommended actions in writing to the student within ten days of receipt of the request. The student may elect to escalate the Vice Provost’s decision to the University President. Any such escalation must be filed not later than fifteen calendar days after the student receives the Vice Provost’s communication.

The University President investigates the facts of the case and renders a final decision in writing within ten days of the request. The decision of the University President is final and binding upon the student and upon the University.

Sexual Misconduct Policy

Herzing University prohibits all forms of sexual misconduct, including, but not limited to, sexual assault, sexual harassment, domestic violence, dating violence, and stalking. No employee or student will be subject to any form of retaliation, intimidation, or discipline for pursuing a sexual misconduct complaint. Students may report an incidence of sexual misconduct on the EthicsPoint site at http://tinyurl.com/ethicsstudent-herzing.

Definitions

All University and appropriate state definitions of terminology related to sexual misconduct can be found in each campus’ Annual Security Report. The report for each campus is found at https://www.herzing.edu/annual-security-reports.

Prevention and Education

Information regarding prevention of and education about sexual misconduct, including risk reduction tips and safe options for bystander intervention is located in each campus’ Annual Security Report. The report for each campus is found at https://www.herzing.edu/annual-security-reports.

Sexual Misconduct Procedure

Immediately Following an Incident

If any individual (student or employee) is a victim of sexual misconduct (including sexual assault, domestic violence, dating violence, or stalking), their first priority should be to get to safety. They should next seek any necessary medical treatment. If you have been a victim of sexual assault, do not bathe, urinate, or change clothes until law enforcement has arrived or until you see a sexual assault nurse if you intend to pursue legal charges, as valuable evidence could be lost.

Reporting Policy and Procedures

Herzing University students should report any alleged instance of sexual assault, domestic violence, dating violence, or stalking to:

• EthicsPoint at http://tinyurl.com/ethicsstudent-herzing
  • Select “Sexual Harassment” as the complaint type
• The Title IX Coordinator
  • The Title IX Coordinator is:

     Kevin McShane

    414-271-5619

    titleix@herzing.edu

    University employees are required and have a duty to report immediately any alleged instances of sexual assault, domestic violence, dating violence, or stalking of which they become aware to the Title IX Coordinator for investigation.

    Any student or employee who reports to the University that he or she has been a victim of sexual assault, intimate partner violence, or stalking, regardless of where the incident took place, shall be provided with a copy of the Annual Security Report and documentation detailing the following:

• The individual’s option to notify proper law enforcement authorities.
• The option to be assisted by campus authorities in notifying law enforcement authorities if they so choose.
• Their option to decline to notify such authorities.
• The individual’s options for (and any available assistance in) changing academic, living, transportation, and/or working situations if so requested and reasonably available, regardless of their choice whether or not to report the crime to the authorities.
• Where applicable, their rights, and the University’s responsibilities regarding orders of protection, no contact orders, restraining orders, or similar lawful orders issued by a criminal, civil or tribal court.
• The student’s option to request that the University issue a No Contact Order.
• The link to the United States Department of Justice’s Violence Against Women Office website, http://www.justice.gov/ovw, which contains information regarding victim’s rights and available assistance.
• A list of other local resources available.

  Within 48 hours of an initial report, the complainant must provide a written account of the incident to the Title IX Coordinator unless the report was initially submitted via EthicsPoint.

Investigation Policy and Procedures

The Title IX Coordinator will launch a prompt, fair and impartial investigation into the accusation, questioning all employees or students (when appropriate) who may have knowledge of the incident or similar problems. In the event that the Title IX Coordinator has a conflict of interest, the Chief Compliance Officer will undertake the investigation.

These individuals will undergo annual training to ensure that they have full understanding of the nature of the defined offenses and the proficiency to conduct an investigation that protects the safety of the complainant and promotes accountability. 

Investigative steps taken will be thoroughly documented. To the fullest extent possible, confidentiality of the complainant and details of the complaint will be maintained throughout the investigation. In order to maintain the integrity of the investigation, the complainant and respondent should not discuss the matter with other Herzing students or persons not involved in the incident or its investigation. Both the complainant and respondent are entitled to have others present during any disciplinary proceedings related to the reported incident, including an advisor of choice. 

Judgment and Disciplinary Policy and Procedures

A preponderance of the evidence standard will be used in determining the outcome of the investigation. Both the complainant and respondent will be notified simultaneously in writing of:

• The outcome of the institutional investigation into the allegation of domestic violence, dating violence, sexual assault, or stalking.
• Herzing University’s procedures for the complainant or respondent to appeal the outcome of the investigation.
• Any change to the outcome that occurs prior to the outcome being final.
• When the outcome becomes final.

Possible Sanctions

Aside from any criminal penalties that employees or students may be subject to due to conviction for sexual misconduct, the University may take any of the following actions based upon the result of its own investigation of an alleged incident of sexual misconduct:

• Suspension for a period of time (for an employee this may be with or without pay)
• Dismissal or Termination
• Restriction from Campus Locations or Events

Grievance/Appeal Policy and Procedures

Students or employees who are dissatisfied with the Title IX Coordinator’s resolution of a sexual misconduct complaint may file an appeal in writing with the Office of the Chief Compliance Officer within 15 days of issuance of the initial findings of the investigation. The respective officer in the central office will attempt to render a decision within seven days. Both the complainant and respondent will be notified simultaneously in writing of the decision.

Students should file an appeal on the EthicsPoint site at http://tinyurl.com/ethicsstudent-herzing and select “Sexual Harassment” as the complaint type. Students should indicate that this submission is an appeal and not a new report.

Complainant Confidentiality

Throughout the investigative and disciplinary processes, Herzing University will protect the complainant’s identity by limiting the personnel with knowledge of the matter to those directly involved in the proceedings, and by ensuring that all documentation relating to the proceedings is retained by the Title IX Coordinator, apart from the rest of the complainant’s records. Via this method, the University will ensure that publically available records may be maintained without inclusion of identifying information about the complainant (to the extent allowable by law).

Remedies/Accommodations for the Complainant

The University will assist students who are seeking alternate housing by providing recommendations or a source of appropriate housing recommendations.

The complainant will have an opportunity to request assistance in changing their academic situation. Possible alternatives include:

• Changing Instructors
• Changing Course Schedule
• Withdrawal

Title IX Policy

Title IX of the 1972 Education Amendments requires colleges and universities receiving federal funding to ensure that all students have equal access to education, specifically prohibiting discrimination on the basis of sex. Title IX (20 U.S.C. § 1681(a)) reads ” No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance.” Though Title IX is a very short statute, U.S. Supreme Court decisions and guidance from the U.S. Department of Education have given it wide latitude covering sexual harassment and sexual violence. Under Title IX, colleges and universities are legally obligated to respond to and remedy hostile educational environments. Herzing University maintains a zero-tolerance policy for harassment or discrimination of any kind.

Title IX Coordinator

Any inquiry about Title IX rights or any complaints of harassing or discriminatory behavior should be brought to the Title IX coordinator.

The System Title IX Coordinator for Herzing University is:

Kevin McShane

Phone: 414-271-5619

Email: titleix@herzing.edu

The Title IX Coordinator is responsible for receiving and processing, in a timely manner:

• Inquiries or complaints from students, faculty, or staff regarding rights and responsibilities concerning harassing behavior or other discriminatory behavior in violation of Title IX

• Inquiries or complaints from third parties who report suspicion of harassing behavior or other discriminatory behavior in violation of Title IX

Students may report a Title IX violation on the EthicsPoint site at http://tinyurl.com/ethicsstudent-herzing. Students should select “Sexual Harassment” as the complaint type so the complaint is properly routed.

If a Title IX investigation is not appropriate, inquiries or complaints will be referred to Human Resources or the Office of the Provost, as applicable.

Title IX Procedures

Once a Title IX complaint has been lodged, the Title IX coordinator will notify the complainant that the complaint has been received and notify the respondent(s) that a complaint has been made. If the respondent(s) is an employee of the University, the Title IX coordinator will notify the Director of Human Resources and the employee’s supervisor that a complaint has been made. These notifications will be made within 2 business days of the receipt of the complaint. Once appropriate notifications have been made, the Title IX Coordinator will launch an impartial investigation into the alleged discrimination or harassment.

If the Title IX Coordinator feels that they cannot remain impartial in the proceedings, the investigation will be undertaken by the Chief Compliance Officer. The investigation will include an interview of complainant(s), respondent(s), and any material witnesses. The Title IX Coordinator will obtain and review any documents or other relevant materials from the complainant and/or respondent.

The investigation will be completed within 14 business days of receipt of the complaint. Upon completion of the investigation, the Title IX Coordinator will review all evidence, and use a preponderance of the evidence standard to determine the outcome of the investigation.

Both the complainant(s) and respondent(s) will be notified of the outcome of the investigation simultaneously in writing. The issuance of this finding will include any recommendations for sanctions or remedies for the complainant as applicable.

Appealing the Outcome of a Title IX Investigation

Students or employees who are dissatisfied with the Title IX Coordinator’s resolution of a Title IX complaint may file an appeal in writing with the Office of the Chief Compliance Officer within 15 days of issuance of the initial findings of the investigation. The respective officer in the central office will attempt to render a decision within seven days. Both the complainant(s) and respondent(s) will be notified simultaneously in writing of the outcome of the appeal.

Students should file an appeal on the EthicsPoint site at http://tinyurl.com/ethicsstudent-herzing and select “Sexual Harassment” as the complaint type. Students should indicate that this submission is an appeal and not a new report.

Filing a Complaint with the U.S. Department of Education Office for Civil Rights

Any individual can also file a complaint about a Title IX violation with the U.S. Department of Education’s Office for Civil Rights. http://www2.ed.gov/about/offices/list/ocr/docs/howto.html

Copyright Policy

Copyright infringement is the act of exercising, without permission or legal authority, one or more of the exclusive rights granted to the copyright owner under section 106 of the Copyright Act (Title 17 of the United States Code). These rights include the right to reproduce or distribute a copyrighted work. In the file-sharing context, downloading or uploading substantial parts of a copyrighted work without authority constitutes an infringement.

Penalties for copyright infringement include civil and criminal penalties. In general, anyone found liable for civil copyright infringement may be ordered to pay either actual damages or “statutory” damages affixed at not less than $750 and not more than $30,000 per work infringed. For “willful” infringement, a court may award up to $150,000 per work infringed. A court can, in its discretion, also assess costs and attorneys’ fees. For details, see Title 17, United States Code, Sections 504, 505.

Willful copyright infringement can also result in criminal penalties, including imprisonment of up to five years and fines of up to $250,000 per offense. For more information, please see the website of the U.S. Copyright Office at www.copyright.gov.

Academic Freedom

Herzing University recognizes the desirability of an academic environment which promotes an open exchange of ideas free from censorship or prior restraint. The scope of “academic freedom” does not encompass the right to teach inappropriate curriculum or to teach offensive or discriminatory content.

Acceptable Use of Computing Resources and Peer-To-Peer File Sharing

This policy provides guidelines for the appropriate and inappropriate use of the computing resources of Herzing University. It applies to all users of the University’s computing resources including students, faculty, staff, alumni, and guests of the University. Computing resources include all computers, related equipment, software, data, and local area networks for which the University is responsible as well as networks throughout the world to which the University provides computer access.

The computing resources of Herzing University are intended to be used for its programs of instruction and research and to conduct the legitimate business of the University. All users must have proper authorization for the use of the University’s computing resources. Users are responsible for seeing that these computing resources are used in an effective, ethical, and legal manner. Users must apply standards of normal academic and professional ethics and considerate conduct to their use of the University’s computing resources. Users must be aware of the legal and moral responsibility for ethical conduct in the use of computing resources. Users have a responsibility not to abuse the network and resources and to respect the privacy, copyrights, and intellectual property rights of others.

In addition to the policy contained herein, usage must be in accordance with applicable university procedures and applicable state and federal laws. Among the more important laws are the Federal Computer Abuse Amendment Act of 1994, the Federal Electronic Communications Privacy Act, and the U.S. Copyright Act.

Policy violations generally fall into four categories and involve the use of computing resources which do any of the following:

1. Harass, threaten, or otherwise cause harm to specific individuals or classes of individuals.
2. Impede, interfere with, impair, or otherwise cause harm to the activities of others.
3. Download, post, or install to University computers or transport across University networks material that is sexually explicit or offensive or material that is illegal, proprietary, in violation of license agreements, in violation of copyrights, in violation of University contracts, or otherwise damaging to the institution.
4. Recklessly or maliciously interfere with or damage computer or network resources, computer data, files, or other information. Penalties for violating these guidelines can range from a reprimand in the student’s file to expulsion.

Examples (not a comprehensive list) of policy violations related to the above four categories include:

1. Sending an individual or group repeated and unwanted (harassing) e-mail or using e-mail to threaten someone.
2. Accessing, or attempting to access, another individual’s data or information without proper authorization (e.g., using another’s computing account and password to look at their personal information).
3. Propagating electronic chain mail or sending forged or falsified e-mail.
4. Obtaining, possessing, using, or attempting to use someone else’s password, regardless of how the password was obtained.
5. Copying a graphical image from a website without permission.
6. Posting a University site-licensed program to a public bulletin board.
7. Using illegally obtained licensed data/software or licensed data/software in violation of their licenses or purchase agreements.
8. Releasing a virus, worm, or other program that damages or otherwise harms a system or network.
9. Accessing, displaying, storing, or transmitting sexually explicit or offensive language or images.

Graduate Course Numbering System

The graduate course numbering system consists of a two-character alpha prefix followed by a three-digit number. The meaning of the prefixes is shown below:

Electives

Electives are not continuously offered at all times. A student can request a copy of electives currently being offered at either Herzing Online or at the ground campus they are attending.

Policy on Withholding Official Transcripts, Degrees, and Diplomas

Official transcripts, degrees, and diplomas will be withheld until all obligations related to Herzing University are fulfilled.

Family Education Rights and Privacy Act (FERPA)

Herzing University complies with the Family Educational Rights and Privacy Act (FERPA) of 1974 which is designed to protect the students’ rights with regard to educational records maintained by the institution. Under FERPA, a student has the following rights:

1. The right to inspect and review the student’s educational record within 45 days of the day the University receives a request for access. A student should submit to the Registrar or other appropriate academic official, a written request that identifies the record(s) he or she wishes to view. The University official will make arrangements for access to the record and notify the student of the time and place where the records may be viewed. After further review, the student has the right to request an amendment of his or her record if he or she believes there are any inaccuracies. The student will need to make a formal written request to the Registrar’s Office and specify the revisions that need to be made.
2. The right to seek amendment to the record if the student believe the information to be inaccurate or misleading. If, upon review, the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing to appeal the decision regarding the request for amendment.
3. The right to limit disclosure of personally identifiable information, known as Directory Information. All student educational records are kept confidential and cannot be released without the student’s consent with the exception of directory information. A student may, however, request that his or her directory information also be kept confidential. To do so the student must submit a written request to the Registrar’s Office.

Herzing University’s Directory Information

• Student’s name
• Address
• Telephone number
• Herzing sponsored email address
• Program of study
• Dates of attendance
• Enrollment Status
• Degrees, Diplomas, Honors, and Awards received
• Photographs
• Previously attended educational institutions
• Participation in officially recognized activities
• Date of Birth

FERPA permits disclosure without consent to certain groups, including school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic, or research, and support staff position. Other persons or organizations that are allowed access to student records without consent from the student include agencies providing students financial aid, certain federal, state and accrediting agencies carrying out their function, persons in compliance with a judicial order, and persons who, in emergency, seek to protect the health or safety of students or other persons.

A school official has a legitimate educational interest if the official needs to review an educational record in order to fulfill his or her professional responsibility.

Upon request, the University may discloses education records without consent to officials of another school in which a student seeks or intends to enroll.

Confidential information can be released directly to the student; however, it cannot be released directly to the student’s family members (e.g., parents, spouses, etc.) without the written consent of the student.

Students have the right to file a complaint with the U.S. Department of Education concerning alleged failures by Herzing University to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-8520

Phone: 1-800-USA-LEARN (1-800-872-5327)