Financial Information

Cost of Attending
Financial Information
Opting Out of Instructional Materials and Textbooks
Refund Policy
Refund Procedures
Title IV Funds Policy

Financial Information

Herzing University will help students develop financial plans to pay for their education through a combination of financial resources. Prospective students are expected to provide their own financial support, which may include the use of savings, part-time or full-time job earnings, parental or guardian support, spousal support, or financial support from other family members.

For information on Herzing University’s funding options, please visit the following Herzing Website pages.

Scholarships and Grants: www.herzing.edu/tuition-financial-aid/types-financial-aid/scholarships-grants

Loan Options: www.herzing.edu/tuition-financial-aid/types-financial-aid/loans

Military and Veteran Benefits: www.herzing.edu/tuition-financial-aid/types-financial-aid/military-veteran-benefits

Herzing University’s authority allows any covered individual, which is any individual who is entitled to educational assistance under Chapter 31 or Chapter 33 benefits, to attend or participate in their course of education during the period beginning on the date on which the individual provides a certificate of eligibility to Herzing and ending on either the date on which payment from the VA is made to the institution or 90 days after the date Herzing certified tuition and fees to the VA, whichever comes first.
Herzing will not impose any penalty; including the assessment of late fees, the denial of access to classes, libraries, or other institutional facilities, or the requirement that a covered individual borrow additional funds, on any covered individual because of that individual’s inability to meet his or her financial obligations to the institution due to the delayed disbursement of funding from the Department of Veterans Affairs under chapter 31 or 33.

Other Funding Sources: www.herzing.edu/tuition-financial-aid/types-financial-aid/other

Free Application for Federal Student Aid: To help a student select the best method or methods for financing their education, the Free Application for Federal Student Aid (FAFSA) should be completed. The FAFSA Website is www.fafsa.ed.gov. This application serves as the student’s application for federal and state student financial aid and as verification for any institutional grant funding or institutional scholarships. The FAFSA must be completed prior to the applicant’s official enrollment at Herzing University. The FAFSA must also be completed annually by the student (and parent or spouse if applicable). The University determines available resources based upon a federally approved needs analysis formula. The student’s expected expenses are compared to the Expected Family Contribution (EFC) to determine financial aid eligibility. In the event incorrect or incomplete data is provided, financial aid documentation will be requested. Upon receipt of a student’s properly completed documentation, changes will be made to the student’s application if necessary. After all of the appropriate processing of information has been completed, financial assistance packages are developed, and award letters are distributed to eligible students.

Cost of Attending

Tuition is subject to change upon 60 days advance notice by the University but will not be changed more than once per calendar year. Students will be provided an eBook/electronic material for any course in which the University has adopted an eBook/electronic material; however, if an eBook/electronic material is not available, students will be loaned or provided a physical textbook. Students who participate, when applicable, in a campus textbook loaner program, are accountable for returning the textbook and/or software in a condition as described in the Herzing University Textbook Loan Program Policy (Policy). Fees may be assessed based on the condition of the textbook and/or software upon return to include non-return by the due date described within the Policy. If an eBook/electronic material is available for a course in which the University has adopted the eBook/electronic material, but a student prefers the physical textbook, the student will have the option to purchase (at their cost) the physical textbook for the difference in price between the cost of the eBook and the cost of the physical textbook, including shipping.

For information on each of Herzing University’s campus-specific tuition and fees, please visit the following Herzing Website page.

Herzing University Tuition and Cost: https://www.herzing.edu/tuition-cost

Title IV Funds Policy

Students earn Title IV assistance in proportion to their attendance in school, up until they attend beyond the 60% point of the semester. If a student withdraws from the University at or before the 60% point, he/she will have earned financial aid in direct proportion to the percentage of days attended in the semester. After 60%, the student has earned 100% of his/her financial aid awards for that enrollment period. The Return of Title IV Funds regulation does not dictate the institutional refund policy but prescribes the amount of Title IV funds a student has earned at the time of withdrawal. The amount of Title IV funds earned or unearned has no relationship to the student’s institutional charges. The institutional charges are determined by the institutional refund policy. The Return of Title IV regulation, coupled with the institution’s refund policy, can result in a student with a balance owed to the University and/or the Title IV programs if the student withdraws from school.

The formula in brief is as follows:

Determine the date of withdrawal and the percentage of the payment period attended by the student. The date of withdrawal is the student’s last date of attendance. The last date of attendance is the last date of academic attendance or completion of one of the following academically related activities in an online course: post to a discussion board, submit an assignment, or submit a quiz or exam.
Determine the amount of Title IV aid that has been disbursed to the student account and the amount of Title IV aid that could have been but had not been disbursed to the student account at the time of withdrawal. If eligible Title IV aid had not posted to the student account, there may be eligibility for a post-withdrawal disbursement.
Determine the amount of Title IV aid earned by the student by multiplying the total Title IV aid for which the student was eligible by the percentage of the payment period attended by the student.
Compare the amount earned to the amount disbursed. If the amount earned is greater than the amount disbursed, then a post-withdrawal disbursement may be made. If the amount disbursed exceeds the amount earned, Title IV aid must be returned. This review is completed within 30 days from the date the school determined the student withdrew.
Allocate the responsibility for returning unearned aid between the University and the student according to the portion of disbursed aid that could have been used to cover institutional charges and the portion that could have been disbursed directly to the student once institutional charges were covered. The school has 45 days from the date the school determined the student withdrew to return unearned funds.

Distribute the unearned Title IV aid back to the Title IV programs in the following order:

a. Unsubsidized Federal Direct Loans (other than PLUS loans)
b. Subsidized Federal Direct Loans
c. Federal Perkins Loans
d. Federal PLUS Loans
e. Direct PLUS Loans
f. Federal Pell Grant for which a return of funds is required
g. Federal Supplement Educational Opportunity Grants (SEOG) for which a return of funds is required

Refund Policy

Federal Return Policy

A calculation of both the return to Title IV funds and the institutional refund policy will take place upon a student’s official withdrawal. In the case of an unofficial withdrawal, the institution will perform the calculations when Herzing University makes the determination the student has withdrawn. Please contact the student accounts office to receive a copy of these calculations. Any Title IV-eligible student (applies to any student receiving any federal financial aid at this institution except Federal Work-Study) who withdraws is subject to a prorated return of Federal Financial Aid/Title IV funds. Any calculated return of funds must be distributed back to the federal programs and may leave the student owing the university a tuition and fee balance according to the refund policy below. If a student withdraws without attempting a course, he/she has enrolled in and does not return textbooks that were provided by Herzing University and other course materials he/she received for the course, the student will be charged for the cost of the books and materials.

If a credit remains on a student account after all applicable refund calculations and required adjustments are completed, Herzing University will return any available additional loan funds to the lender to clear the credit if the student has signed an authorization for the university to do so. If a student has not authorized the return of funds to the lender, the remaining credit will be returned directly to the student.

Non-Federal Refund Policy

Refunds for state aid programs and non-state aid programs are outlined below. Note: any state aid refund will be calculated on a proportional basis using the state-mandated or institutional refund policy.

If a student withdraws from a course(s) after the course(s) have been attempted, but the student is not a complete program withdrawal, there will be no refund of tuition or fees for the dropped course(s).

Refund Policy for All Herzing University locations (Except Minneapolis) and All Credit-Hour Degree/Diploma Programs

Cancellation Prior to the Commencement of Classes: A student will be entitled to a full refund, including the enrollment fee but excluding the cost of any used books and supplies, if the student cancels his or her enrollment within five days of signing the University Enrollment Agreement.

Cancellation After the Commencement of Classes: The first day of class through Sunday of week one at 11:59 p.m. Central time is considered the trial period for all new, reentry and graduate re-enroll students. If a new, reentry, or graduate re-enroll student attends after the first day of courses but withdraws before Monday of week two at 12:00 a.m. Central time, they will be unregistered from their courses and will be entitled to a refund of all tuition and applicable fees. New, reentry, or graduate re-enroll students not attending after the trial period end date will have their enrollments cancelled before officially becoming an active student and, therefore, are not eligible for Title IV financial aid funds.

Definitions: Herzing University schedules a majority of its courses over four-, eight-, or sixteen-week modules contained within the standard semester dates. For the purpose of refunding, the number of days in a course is calculated by counting every calendar day from the first day of the module through the last day of the module in which the course is scheduled. The enrollment period is the total number of days from the beginning of the first module in which a student was scheduled until the last day in the last module for which the student was scheduled in any semester. The number of days of student attendance is calculated by counting every calendar day from the first day of the student’s first module until the student’s last day of attendance. The student’s last day of attendance is defined as the last day the student attended or participated in any course.

Withdrawal From the University in the First Eight Weeks of the Semester: An institutional refund will be calculated on a course-by-course basis for students withdrawing from the University in the first eight weeks of the semester, as defined by the University’s standard semester dates. When a student has completed 60.0% or less of a course, a prorated calculation will occur using the number of days of student attendance divided by the number of days in the course to determine the percentage of tuition earned for that course. The percentage will be calculated to the nearest tenth of a percent. The total tuition (and fees) earned is the sum of the amount earned for each course. Total tuition and fees charged will be reduced, if appropriate, based upon the attempted credits. When a student withdraws in the first eight weeks, it will often mean that a student who was originally full-time and being charged for a full-time credit load will now be billed at the less than full-time tuition rate. If a student’s last day of attendance is past the 60.0% point of any course, all of the tuition and fees for that course are owed, and there will be no refund.

Withdrawal From the University in the Second Eight Weeks of the Semester: When a student withdraws and has completed 60.0% or less of the enrollment period, a prorated calculation of tuition will occur using the number of days of student attendance divided by the number of total days in the originally scheduled enrollment period to determine the percentage of tuition and fees earned. The percentage will be calculated to the nearest tenth of a percent. The total tuition amount due is the total charges for all courses attempted in the enrollment period multiplied by the calculated percentage.

If a student’s last day of attendance is past the 60% point of the enrollment period, all of the tuition and fees for that period are owed.

Institutional refund calculations and all appropriate refunds will be completed within 45 days of the date of determination of the student’s withdrawal, unless otherwise mandated by a state regulation or agency.*

*Students enrolled through the Orlando and Tampa locations of Herzing University; refunds shall be made within 30 days of the date that the institution determines that the student has withdrawn (Florida Rule 6E-1.0032 (6) (i), F.A.C.).

Refund Policy for the Minneapolis location

Cancellation Prior to the Commencement of Classes: A student will be entitled to a full refund, including the enrollment fee but excluding the cost of any used books and supplies, if the student withdraws from school within five days of signing the University Enrollment Agreement.

Cancellation After the Commencement of Classes: The first day of class through Sunday of week one at 11:59 p.m. Central time is considered the trial period for all new, reentry, and graduate re-enroll students. If a new, reentry or graduate re-enroll student attends after the first day of courses but withdraws before Monday of week two at 12:00 a.m. Central time, they will be unregistered from their courses and will be entitled to a refund of all tuition and applicable fees. New, reentry, or graduate re-enroll students not attending after the trial period end date will have their enrollments cancelled before officially becoming an active student and, therefore, are not eligible for Title IV financial aid funds.

Withdrawal From the University in the First Eight Weeks of the Semester: An institutional refund will be calculated on a course-by-course basis for students withdrawing from the University in the first eight weeks of the semester, as defined by the University’s standard semester dates. When a student has completed 75.0% or less of a course, a prorated calculation will occur using the number of days of student attendance divided by the number of days in the course to determine the percentage of tuition earned for that course. The percentage will be calculated to the nearest tenth of a percent. The total tuition (and fees) earned is the sum of the amount earned for each course. Total tuition and fees charged will be reduced, if appropriate, based upon the attempted credits. When a student withdraws in the first eight weeks, it will often mean that a student who was originally full-time and being charged for a full-time credit load will now be billed at the less than full-time tuition rate. If a student’s last day of attendance is past the 75.0% point of any course, all of the tuition and fees for that course are owed, and there will be no refund.

Withdrawal From the University in the Second Eight Weeks of the Semester: When a student withdraws and has completed 75.0% or less of the enrollment period, a prorated calculation of tuition will occur using the number of days of student attendance divided by the number of total days in the originally scheduled enrollment period to determine the percentage of tuition and fees earned. The percentage will be calculated to the nearest tenth of a percent. The total tuition amount due is the total charges for all courses attempted in the enrollment period multiplied by the calculated percentage.

If a student’s last day of attendance is past the 75% point of the enrollment period, all of the tuition and fees for that period are owed.

Refund Procedures

Refund procedures are uniformly applied to all students. The school will make any necessary refunds within 45 days of official withdrawal (student notification) or within 45 days of the date of determination of withdrawal (at a maximum, within 45 days of the end of the academic period). The 45-day refund deadline is a U.S. Department of Education requirement; if the state in which the campus resides has a different requirement, this deadline may be shorter.*

The date of determination for a student’s withdrawal will be the date the student notifies the campus, either verbally or in writing, of his/her intent to withdraw from the University. If a student does not provide notification of his/her withdrawal, the date of determination will be the date the University determines the withdrawal based on the attendance policy and procedures.

Opting Out of Instructional Materials and Textbooks

To ensure that students are prepared to fully engage in learning on the first day of class, students are automatically subscribed to receive all materials and textbooks required for their coursework, including eBooks, textbooks and/or other learning materials. The cost of these materials and textbooks is included in the Learner Resource Fee (as outlined in the current Fee Schedule).

In the event that a student wishes to acquire his/her materials and textbooks on their own, he/she must complete a Materials and Textbook Opt Out Form. Upon submission of the form, the student will lose access to all university provided materials and textbooks and the student will pay a reduced Learner Resource Fee in the amount outlined in the current Fee Schedule. If the student evokes this option, he/she becomes responsible for acquiring the required learning materials and textbooks for each course in which they are enrolled by the first day of class. It is important to know that opting out of the materials and textbook program may result in the loss of certain conveniences including but not limited to:

Loss of embedded textbooks within the Blackboard platform;
Loss of University discount on materials and textbooks;
Lack of accessibility to learning materials that are part of a custom-bundle with University-purchased textbooks and eBooks;
Inability of University Staff to assist with troubleshooting any eBook or book issues for items purchased elsewhere;
Lack of accessibility to custom-created content from external providers; However, this can be purchased through our electronic bookstore)

Assurance of the correct learning material or textbook: When purchasing learning materials on their own, students must be mindful to purchase the appropriate edition of the textbook, as syllabi, assignments and course content are textbook edition-specific.

Once the Materials and Textbook Opt Out Form is completed, it will remain in place until a Materials and Textbook Opt In Form is completed. The student may decide, at any point during their enrollment in the University, to either opt into or out of the material and textbook program. If the opt out form is submitted after materials have already been received for a given semester, the opt out will take
effect the following semester.

To view the list of materials and textbooks required for each course, please click here: http://www.myedmap.com/; use drop-down menu next to “Course” to select the appropriate course number, then click “Add to My Course List”. When complete – click “Review My Materials” to view and either select or decline all items attached to that course.

The Materials and Textbook Opt Out Form and Materials and Textbook Opt In Form can be obtained through the Financial Aid department on campus, or by emailing fa@herzing.edu.