The requirements for graduation are as follows:
- Maintain a program grade point average of 2.00 or higher in the courses applicable to the student’s program.
- Complete the required number of credit or clock hours, and achieve a passing grade in all required courses.
- Meet all other requirements included under individual program descriptions.
Award of Credit for Prior Learning
Herzing University is committed to awarding students entering and studying at the University the maximum credit possible for their prior learning. There are four ways to be awarded prior learning credit at Herzing University. These are: transfer of credit from other colleges or universities, award of credit through standardized advanced placement testing, award of credit for military or industry courses and learning experiences evaluated by the American Council on Education (ACE) or the Council for Adult and Experiential Learning (CAEL), and award of credit through competency-based exemption examinations administered through Herzing University.
A minimum of twenty-five percent of the program requirements must be taken in residence for all undergraduate students, including active-duty service members. Academic residency can be completed at any time for active duty service members, including Reservist and National Guardsmen on active duty.
Transfer of Credit From Other Colleges or Universities
Applicants desiring to transfer credit to Herzing University for courses taken at other colleges or universities must have official transcripts sent to Herzing University from those colleges/universities. It is best if Herzing University receives official transcripts before class starts so that proper schedules can be prepared. For new students, this is typically done during the admission process prior to the beginning of the first term of enrollment but should be completed by the end of the first eight weeks of enrollment or re-enrollment. Students reentering or re-enrolling after a break in attendance with Herzing University who wish to have courses taken during the break evaluated for transfer should submit their official transcripts prior to the end of the first eight weeks of reentry or re-enrollment. While enrolled at Herzing University, students are expected to take all their courses at Herzing University unless otherwise authorized in advance by the Academic Dean or as part of a consortium agreement.
To receive credit for college or university courses taken elsewhere, all of the following apply:
- The course for which credit is being sought must have been taken at an accredited college or university recognized by the United States Department of Education or a foreign college or university that is equivalent to an accredited U.S. post-secondary institution.
- The course must be comparable to the course at Herzing University for which transfer credits are being sought.
- The student must have earned a grade of at least a “C” or better in the course; unless specific programmatic course requirements call for a C+ (76%) passing grade. If a C+ is required to pass the course in which transfer credit is being evaluated the minimum requirement for transferability of this course is a C+ (76%).
- The proper authorities at Herzing University must receive the official transcript directly from the other institution. A catalog or official description of the course from the previous college/university may also be required. As always, the acceptance of transfer credit is entirely at the discretion of the receiving college/university. In addition to the grade received, the length of time since the course was taken may be considered in certain course areas, to ensure that the content is still applicable.
Award of Credit through Advanced Placement Testing
Herzing University will accept credit for any applicable nationally recognized advanced placement testing. These include the following:
Award of Credit for Military or Industry Courses or Certification Tests Evaluated by ACE
Herzing University considers the recommendations made by the American Council on Education (ACE) when awarding credit for military and industry courses and tests that have been previously evaluated by ACE. For example, many military courses in the Army, Navy, and Marine Corps have been evaluated for college credit by ACE, as documented on a Joint Service Transcript (JST). (Air Force training courses are included on a transcript as college courses by the Community College of the Air Force). For more information on credit recommendations for military courses, see www.acenet.edu/militaryguide. Similarly, many private companies have had their training courses or certification tests evaluated for award of college credit by ACE. For instance, StraighterLine offers many general education and other courses that fit in many Herzing programs that have been evaluated for college credit by ACE. (See www.straighterline.com.) Also, Microsoft and other information technology companies have had their certification tests evaluated. For more information on credit recommendations for industry courses and tests, see www2.acenet.edu/credit.
Award of Credit Through Competency-Based Exemption Examinations
A student who believes they have expert knowledge of the content of a course or courses based on learning through work experience or other methods may request to take a competency-based exemption examination administered by Herzing University. The exemption examination will be developed by a faculty member appointed by the Academic Dean and will be based on the course objectives (competencies) outlined for the course by the University. Students must achieve a grade equivalent to a B or better (85%) to be exempted from the course. Students will receive credit for the course(s) from which they are exempted, and the course(s) will be listed as “EX” on the student’s transcript. Exemption credit is not included in the grade point average (GPA) calculation. Students who wish to attempt to test out of a course or courses in their education program must do so prior to enrolling in the applicable course or within the first week of attending a course. Students interested in taking a competency-based exam should see the Academic Dean, however not all courses are eligible for exemption credit.
Academic Load for Credit-Hour Programs of Study
An undergraduate student’s status is determined by the number of credits they are taking in a semester. The chart below defines the minimum academic load requirement per semester and the associated academic status.
|Minimum Number of Credits (Academic Load)
Students desiring to take more than 18.00 semester credit hours in a semester must obtain the permission of the Academic Dean.
Credit Hour Policy
Herzing University operates on a semester system consisting of three 16-week semesters per year with courses offerings in sixteen, eight, or four-week terms. Programs are offered either in a traditional classroom/lab format or a fully online format.
- The process of credit ascription remains consistent, regardless of the credential being awarded by the program. However, the University differentiates among courses at various levels within the undergraduate programs (100, 200, 300, 400) through the complexity of the course learning objectives.
- Course learning objectives within a graduate program of study reflect a higher level of complexity, and where appropriate, specialization. Graduate learning objectives emphasize the acquisition, organization, utilization, and dissemination of knowledge.
- Graduate programs facilitate substantial mastery of subject matter, theory, literature, and methodology of a field of study. Professional or practice-oriented graduate programs are designed to prepare students for professional practice involving the application or transmission of existing knowledge or the development of new applications of knowledge within their field. Graduate programs seek to develop student capacity to interpret, organize, and communicate knowledge and to build the analytical and professional skills needed to practice in and advance the profession. In those instances where a hierarchy of degrees within an area of professional study are offered, programs differ by level as reflected in the expected sophistication, knowledge, and capacity for leadership within the profession.
- Regardless of the level of the course, the deliverables produced by students within a course support and demonstrate the achievement of the course learning objectives and serve as the basis for the award of credit. Course learning objectives align with program learning outcomes. Therefore, the rationale for the ultimate award of a credential is the successful production of course deliverables and the achievement of course learning objectives, which equates to the achievement of program learning outcomes.
- Whenever possible, the use of standards established by programmatic accreditation bodies, professional associations, and/or by industry is used as the basis for curriculum development and ultimately serve as the rationale for the definition of program learning outcomes. In order to ensure currency of the curriculum, the University maintains a regular cycle of curriculum review which draws upon insights from programmatic accreditation bodies, professional associations, and industry as well as feedback from students, faculty, employers and local and/or national advisory boards.
Credit Hour Policy
The University’s assignment and award of credit hours conforms with the Higher Learning Commissions definition of a credit hour, the federal definition of a credit hour, and to commonly accepted practices in higher education.
- The credit awarded for a course is consistent across all modalities. The learning objectives defined for a course taught online are consistent with learning objectives defined for the same course taught on ground. Course learning objectives are achieved through regular and substantive student interaction with their instructor, with their student peers, and with the content, regardless of whether that interaction occurs online or on ground. While course learning objectives are consistent, the deliverables that serve as evidence that the learning objectives have been achieved may vary between online course sections and ground-based course sections.
- In clock hour programs, academic credit is measured in clock hours. Clock hours earned serve as a means for determining progress towards program completion only. The clock hours are not typically transferable to another school, college, or university. One hour of instruction is defined as a sixty minute period of time, with no less than fifty minutes of actual class Instruction. Students must be given breaks which represent sound educational practice. No more than one clock hour can be assigned to any sixty minute period.
- For non-degree programs taught in a semester system and that are not fully transferable into degree programs, one semester credit hour may be awarded upon completion of a minimum of 37.5 instructional hours of directed instruction in lecture, laboratory, externship/internship or a combination of any of these activities. Coursework must include at least 30 hours of supervised instruction and at least 7.5 hours of activities that an average student would complete outside of the classroom.
- For degree programs and non-degree programs that are fully transferable into degree programs, one credit may be awarded for one hour of classroom instruction and two additional hours of engagement with out-of-class learning activities as completed by an average student that support the achievement of learning objectives. One hour of instruction is defined as 50 minutes.
- In a semester system, a minimum of 15 instructional hours of engagement in learning activities is required to award one semester hour of credit. It is expected that for each hour of “in class” engagement, the average student will spend two additional hours engaged in learning activities outside of the classroom that support achievement of the course learning objectives.
- In a laboratory instructional setting, a minimum of 30 instructional hours of laboratory is required to award one semester credit hour. It is expected that for each hour that a student spends in a laboratory, the average student will spend an additional half-hour outside of the classroom engaged in additional learning activities that contribute to the achievement of the course learning objectives.
- A minimum of 45 hours of externship/internship/clinical or practicum experience is required to award one semester credit hour. No additional engagement in learning activities outside of the externship/internship/clinical/practicum site is required.
- For each semester credit hour awarded for an online course, the average student will spend a minimum of 45 hours of interaction with the instructor, with other students and/or with the course content and learning activities to achieve the course learning objectives. In an online course, there is no differentiation between “inside the classroom” and “outside of the classroom.”
- For each semester credit hour awarded for blended course, where a portion of the instruction occurs in an online environment and a portion of the instruction occurs in a physical classroom, the average student will spend a minimum of 45 hours of interaction with the instructor, with other students and/or with the course content and learning activities to achieve the course learning objectives.
Herzing University has a range of learning format options students may have available to choose from. Courses may be offered in a traditional classroom or an online format. Students may select the format that best fits their educational needs and circumstances when available. Not all formats are available at all campuses for all courses. Check with your local campus for availability.
Traditional Classroom Course Format
The traditional classroom format is intended for students wanting to pursue their courses in a traditional classroom setting. Students may combine the classroom format with the online format by taking some courses online and others in the traditional format.
Online Course Format
The online format is intended for students who do not reside near one of our campuses or who prefer the flexibility of an online education. Students living near one of our campuses may combine the online format with the classroom format by taking some classroom courses on the campus and others online.
Software and Minimum Technology Requirements
Students may be scheduled to take courses online or in a hybrid format, and many courses use electronic textbooks (eBooks); therefore, the following are minimum computer system requirements for both PC and Mac users. These requirements are reviewed periodically and subject to change. Additional requirements are listed for specific programs.
PC Users (Online or Hybrid Students)
- Windows 7, 8, or 10 operating system (presently not Windows 8 RT)
- A minimum of 2048 megabytes (2.0 GB) of internal memory for 64 Bit Operating Systems. A minimum of 1024 for 32 Bit Operating systems. Herzing University strongly recommends at least 2GB
- A minimum of 1.5 gigahertz (1,500 MHz) processor
- A minimum of 5 gigabytes (5.0 GB) free storage/hard drive space
- A DSL connection or faster -most courses are media-intensive
- Internet Explorer 11 or higher or Firefox 24 or higher (Firefox is freeware, downloadable from the web)
- Windows Edge Browser is not supported.
- Google Chrome browser (recommended for healthcare programs)
- Monitor resolution of 1,280 x 800
- CD/DVD reading drive
- Speakers or headphones
- Webcam or phone video cam capable of creating 5-10 minute video files (required for EN 116 - Speech )
Mac Users (Online or Hybrid Students)
- A 32- or 64-bit Intel-based Apple Macintosh with Windows boot capability
- Boot Camp or Parallels (program required to run Windows on MAC)
- MAC OS X 10.7 or higher
- A minimum of 2.0 gigabytes (2.0 GB) RAM
- A minimum of 20 gigabytes (20.0 GB) free storage/hard drive space
- A DSL connection or faster -most courses are media-intensive
- Safari 6.0 or higher, Firefox 34 or higher
- Monitor resolution of 1,280 x 800
- CD/DVD reading drive
Microsoft Office Installation (Online and Campus Students)
It is very important that the following guidelines are used prior to and during the installation of Microsoft Office 2013.
- Please see the instructions located on the Herzing website at www.herzing.edu/admissions/technology-requirements for installing Microsoft Office (you will be directed to a one-page PDF).
- If you have any problems installing this software, please contact tech support at 1-866-508-0748, extension 10000. If you receive a voicemail message, please leave your name, student number, phone number, and a description of the issue that you are having.
- Please note that Herzing University is not responsible for any damage that may occur to a student’s computer, including, but not limited to, hardware, software, file directory, or file contents as a result of student’s installing software or not having the appropriate hardware configurations for such installation.
Additional Requirements for Graphic Design Students (Online and Campus Students)
All students will be provided with a student version of Adobe Creative Cloud (replaces Adobe Creative Suite as of July 2014).
- Microsoft Windows 7 (or higher) operating system
- Students will receive current software versions used in courses from bookstore
- Flatbed scanner: 600 dpi x 600 dpi; size 8.5” x 11”
- Digital camera with manual white balance, semi-automatic (minimum) or manual (preferred)
- 5” x 4” (or higher) graphic drawing tablet (computer input device, drawing alternative to mouse)
- 30 gigabytes (30 GB) storage/free hard drive space
- 512 megabytes (512 MB) video card
- CD/DVD burner highly recommended
- 200 gigabytes external hard drive highly recommended
Additional Requirements for Allied Health and Health Information Management Students (Online and Hybrid Students)
- Students in the allied health programs should avoid using Apple Mac computers, as they have proven to be problematic when accessing publisher-required sites and software sites such as VLab or Connect.
- Virtual Lab System requirements and AHIMA recommend the following software programs:
- Java (Oracle Corporation)
- Adobe Flash
- Microsoft Silverlight
- Citrix Receiver
Additional Requirements for Medical Assisting and Nursing Program Students (Online and Campus Students)
- Students will need access to a scanner to upload timesheets and other course material signed off by a clinical site designee and/or proctor.
Additional Requirements for Software Development and Information Technology Students (Online or Hybrid Students)
- A PC is strongly recommended for technology courses.
- Students using a Mac in their technology courses will need to use a PC for any course using Oracle software.
- Microsoft Internet Explorer 11 or higher (capable of running Microsoft Active X Control) is required for information technology students. Firefox, Safari, and other browsers do not meet this requirement.
- A minimum of 4048 megabytes (4 GB) of internal memory
- A minimum of 1.6 gigahertz (1500 MHz) processor
- A high-speed internet connection
- Microsoft Silverlight 4 or 5 (running Silverlight supported web browsers)
- Silverlight 4 browser support: http://www.microsoft.com/getsilverlight/locale/en-us/html/installation-win-SL4.html
- Silverlight 5 browser support: http://www.microsoft.com/getsilverlight/Get-Started/Install/Default.aspx
Students taking NT 305 and NT 341 must have a computer with the following hardware requirements:
- A 64-bit processor and at least an i5 Intel processor with VT technology (or equivalent AMD)
- At least 16 GB of RAM
- 300 GB free disk space
- Network interface card (NIC)
Students taking NT 320 must have a computer with the following hardware requirements:
- A 64-bit processor
- A wireless adapter or a wireless network interface card (NIC)
- Internet access
Social Media Policy
Students, faculty, staff, administration, and our constituents constitute a community of learners. Collectively, we share responsibility for exchanging knowledge and information, creating a culture that respects and values diversity, maintains an environment of accountability, and exemplifies Herzing University’s core values of professionalism, respect, integrity, caring for others, and engagement.
Herzing University believes that post-secondary education should create a platform for meaningful interaction among its constituents. Optimally, learning is a collaborative process. The richness of the learning experience is dependent upon the creation of a safe environment that encourages members of the learning community to share personal points of view. Social media platforms serve as one medium for the exchange of perspective.
Herzing University acknowledges that each form of social media including, but not limited to, Facebook™, Twitter™, Instagram™, YouTube™, LinkedIn™, blogs, WhatsApp™, SnapChat™, Pinterest™, and consumer websites may be used as a platform for interaction. As members of the Herzing University community, students, faculty, and staff must recognize that opinions that they share may be attributed to the University. The same laws, professional expectations, and guidelines for interaction between and among Herzing University constituents apply regardless of physical or virtual context.
Because the university experience provides opportunities to inflict particular damage by revealing protected, personal educational information, violate patient health information laws, and publish other protected personal and institutional information, there is a high level of personal, professional, and institutional responsibility that students, faculty, and staff must demonstrate when using social media. The Social Media Policy is intended to provide a framework for appropriate use of social media.
Guidelines for Posting on Social Media Sites
Unless specifically instructed, students, faculty, staff, and administration are not authorized, and therefore are prohibited from, speaking on behalf of Herzing University.
Social Media Postings Should
- Maintain a professional image of Herzing University, its staff, faculty, students, and industry partners as respected individuals and organizations; and
- Maintain a positive and productive public image across the various academic and relevant professional industries.
Social Media Postings Must Not
- Be offensive, threatening, bullying, illegal, defamatory, or hostile;
- Contain profanity, false statements, or content that is sexual in nature, suggestive, or discriminatory either directly or suggestively;
- Promote or advertise a commercial product or solicit business or membership to other organizations;
- Contain phone numbers or e-mail addresses;
- Infringe on the rights of the organization or any individual or entity to include privacy, intellectual property, or publication rights; or
- Violate any applicable government or regulatory body policies including HIPAA.
Herzing University respects the right of students, faculty, staff, and administration to write blogs and use social networking sites and does not wish to discourage self-publishing or self-expression. Students, faculty, staff, and administration are expected to follow the guidelines and policies set forth. Herzing University respects the right of individuals to use blogs and social networking sites as a medium of self-expression and public conversation and does not discriminate against those who use these media for personal interests and affiliations or other lawful purposes.
Bloggers and commenters are personally responsible for their commentary on blogs and social networking sites. Herzing University recommends that individuals make sincere efforts to confirm the truth and accuracy of facts set forth in each social media post prior to posting. Bloggers and commenters can be held personally liable for commentary that is considered defamatory, obscene, proprietary, or libelous by any offended party, including but not limited to Herzing University.
Students, faculty, staff, and administration may not use University-owned equipment, including computers, University-licensed software, or other electronic equipment to conduct personal blogging or social networking activities. Students, faculty, staff, and administration may not use blogs or social networking sites to harass, threaten, discriminate, or disparage against anyone associated with or doing business with Herzing University. If an individual chooses to identify himself/herself as being affiliated with Herzing University, it should be understood that some readers may view him/her as a spokesperson for the University. Consequently, individuals should state that views expressed in their blog or on other social media platforms are their own and not those of the University, or of any person or organization affiliated or doing business with Herzing University.
Social Media Monitoring
Students, faculty, staff, and administration are cautioned that they should have no expectation of privacy while using the Internet. Postings can be reviewed by anyone, including Herzing University. The University reserves the right to monitor comments or discussions about the University, its employees, students, and the industry, including products and competitors, posted on the Internet by anyone, including employees and non-employees. Students, faculty, staff, and administration are cautioned that they should have no expectation of privacy while using University equipment or facilities for any purpose, including authorized blogging.
Herzing University reserves the right to
- Ban future posts from people who repeatedly violate the social media policy and/or the University code of conduct;
- Remove or edit comments from its social media properties at any time;
- Request third-party providers and/or social media platforms to ban or remove posts;
- Amend these policies at its discretion, regardless of timing, circumstance, or without formal notice; and
- Take disciplinary or legal action related to student violation of the social media policy.
Herzing University requests and strongly urges students, faculty, staff, and administration to report any violations or possible or perceived violations. Violations may include discussions of Herzing University and its employees, students, and clients and any unlawful activity related to blogging or social networking.
Discipline for Violations
Herzing University investigates and responds to all reports of violations of the social media policy and other related policies. Violation of the University’s social media policy will result in disciplinary action up to and including dismissal from the University.
Discipline will be determined based on the nature and factors of any blog or social media post. Herzing University reserves the right to take legal action where necessary against students, faculty, staff, and administration who engage in prohibited or unlawful conduct.
Nursing and Allied Health Programs
In addition to the Herzing University Social Media Policy, most clinically based programs have additional restrictions required by various professions as listed below:
- Confidentiality must be maintained. The student or faculty member may not transmit via any electronic media any patient-related information or images that may be reasonably construed to violate patient confidentiality. Students must not
- Identify patients by name or use data that may lead to identification; or
- Share, post, or in any way disseminate any information about a patient gained through the provider-patient relationship with anyone other than the healthcare team or with a faculty member as it is used in evaluation of educational outcomes.
- Students may not post disparaging, offensive, threatening, bullying, illegal, defamatory, or hostile comments about a patient, faculty member, employee, student, or clinical facility, even if not identified.
- Students may not take photos or videos of patients on personal devices, including mobile devices.
- Students must maintain professional boundaries in the use of electronic media.
- Students must adhere to the social media policies of the agencies hosting internships, preceptor experiences, or faculty-guided clinical experiences. This includes policies related to agency-owned computers, cameras, and other electronic devices and the use of personal devices while on the property of the agency.
- Students must immediately report any identified breach of confidentiality, privacy, or policy violation to a faculty member or administrator.
- Students must recognize and remember the ethical and legal obligations required to maintain privacy and confidentiality at all times.
Failure to adhere to these policies may result in reprimand, failure of a course, dismissal from the University, or other actions as defined within the University’s Student Code of Conduct policy.
Herzing University offers many of its courses and some full programs of study that lead to credentials in an online format. Not all of Herzing University’s programs are offered online. There can be substantial difference in programmatic accreditation, which may be a requirement to sit for licensure or certification. Students should independently investigate and ensure that the program they desire is offered through Herzing Online and in the appropriate format to meet their desired potential career outcome. Students should rely only on the written information provided in the academic catalog and not on oral representations or other documents. Some licensing and certifying agencies and employers limit the number of online courses a student can take and still be eligible for licensing, certification, employment, or tuition reimbursement. Students should independently investigate any such limit impacting their educational program or career outcomes and make an informed decision concerning online education.
Below is a listing of undergraduate programs offered online. Some programs may require an on-ground learning component such as a clinical, bootcamp, or externship/internship. The programs with an asterisk (*) currently require an on-ground component.
- Bachelor of Science in Accounting
- Bachelor of Science in Business Management With No Concentration
- Bachelor of Science in Business Management With a Concentration in Business Administration
- Bachelor of Science in Business Management With a Concentration in Entrepreneurial Studies
- Bachelor of Science in Business Management With a Concentration in Human Resource Development
- Bachelor of Science in Business Management With a Concentration in International Business
- Bachelor of Science in Business Management With a Concentration in Marketing
- Bachelor of Science in Criminal Justice With No Minor or Concentration
- Bachelor of Science in Criminal Justice With a Concentration in Homeland Security
- Bachelor of Science in Criminal Justice With a Concentration in Supervision and Management
- Bachelor of Science in Graphic Design With No Declared Concentration
- Bachelor of Science in Graphic Design With a Concentration in Print Design
- Bachelor of Science in Graphic Design With a Concentration in Web Design
- Bachelor of Science in Health Information Management *
- Bachelor of Science in Healthcare Management and/or With a Dental Hygiene Emphasis
- Bachelor of Science in Homeland Security and Public Safety With No Minor or Concentration
- Bachelor of Science in Information Technology With No Concentration
- Bachelor of Science in Information Technology With a Concentration in Network Management
- Bachelor of Science in Information Technology With a Concentration in Security Technology
- Bachelor of Science in Legal Studies ►
- Bachelor of Science in Nursing-RN to BSN Bridge *
- Bachelor of Science in Software Development With No Declared Minor or Concentration
- Bachelor of Science in Software Development With a Concentration in Computer Programming
- Bachelor of Science in Technology Management
- Associate of Science/Associate of Applied Science in Accounting
- Associate of Science/Associate of Applied Science in Business Management
- Associate of Science/Associate of Applied Science in Business Studies
- Associate of Science/Associate of Applied Science in Criminal Justice
- Associate of Science/Associate of Applied Science in Design Studies
- Associate of Science/Associate of Applied Science in Graphic Design
- Associate of Science/Associate of Applied Science in Health Information Management *
- Associate of Science/Associate of Applied Science in Healthcare Management
- Associate of Science/Associate of Applied Science in Information Technology
- Associate of Science/Associate of Applied Science in Insurance Billing and Coding Specialist
- Associate of Science/Associate of Applied Science in Legal Studies
- Associate of Science/Associate of Applied Science in Medical Assisting Services *
- Associate of Science/Associate of Applied Science in Medical Office Administration
- Associate of Science/Associate of Applied Science in Software Development
- Associate of Science/Associate of Applied Science in Technology Studies
- Diploma in Bookkeeping and Payroll Accounting *
- Diploma in Insurance Billing and Coding Specialist
- Diploma in Medical Assisting Services *
- Diploma in Medical Office Administration
► Students at the Atlanta and New Orleans campuses must complete all paralegal courses at the campus in a traditional classroom format. The online bachelor’s and associate’s degrees are not approved by the American Bar Association.
See the Herzing University Graduate Catalog for a listing of online graduate program offerings.
Online education results in the following benefits:
- Students may be able to take a course that is not offered at the campus they attend in the academic period they need it.
- Students who are unable to take preferred classes due to space or other limitations (e.g., “wait-listed students”) may be able to take courses online and avoid disrupting their matriculation.
- Students may be able to continue their program of study online when life changes (e.g., changes in employment status or physical condition) make it impossible for them to attend traditional courses.
- Students may be able to take a program of study at Herzing University even if they do not live near a campus.
- Students will gain valuable interactive experience with a medium that has become increasingly more crucial and pervasive. Effective use of the Internet will also provide a means of communication and a method for accessing and disseminating information for students and staff.
Criteria for Participation
Participation in online course offerings by currently enrolled Herzing University students can be initiated by the student or by the institution. Participation in an online course may be necessary to meet specific graduation timelines such as a three-year bachelor’s degree. In all cases, whether student- or institution-initiated, the campus Academic Dean has the final authority regarding admission to the online courses. The additional criteria that must be met by currently enrolled Herzing University students for admission to an online course are:
- The student must have all of the appropriate technology (e.g., hardware and software) available to him/her as well as a technology backup plan or other available computer/internet access in the event their primary computer or laptop is unavailable. Current software and technology requirements are listed in the Academic Information section of the catalog.
- The student must have appropriate computer skills (e.g., keyboarding, word processing, etc.).
- The student must complete an online orientation session prior to starting their online course.
Optional: Students pursuing a full program online must fulfill the same admissions criteria as on-campus students (see the “Admissions ” section). The required personal interview is conducted over the phone.
Herzing University students who participate in an online course or programs are eligible for any/all student services offered by the University. These services typically include financial aid for those who qualify, employment assistance, academic advising, tutoring programs, and learning resources.
These services will be provided to the student electronically, through use of e-mail or referrals to Internet websites, or telephonically. Students are linked to these services, such as financial aid, on Herzing University’s Website located at www.herzing.edu/. Herzing University students have 24/7 access to electronic library resources including professional and academic journals, magazines, images, e-books, newspapers, and multimedia via an Internet connection at home or on-campus. Herzing students have access to virtual library support services over 68 hours per week. A team of librarians is available via toll-free telephone, email, and/or chat to help individual students identify appropriate library resources to complete research projects. Career development services for online graduates include completion of the Professional Development II course, assistance with online employment databases, coaching in the résumé development process, and help with devising a strategy to independently locate local job opportunities. Online students may also contact the Academic Support Center for assistance with understanding course materials via a link in each online course.
For issues with your course content, assignments, or tests first contact your Instructor.
For missing courses, first contact your campus Registrar.
For any other technical questions (or if you can’t reach your Instructor or Registrar), Herzing IT support is available:
- 866-508-0748, extension 10000
- Weekdays 8 a.m. to 8:30 p.m.
- Weekends 11 a.m. to 3 p.m.
For Blackboard-specific questions outside of IT hours, you can contact Blackboard’s 24/7 support at (866) 350-5017.
Method of Instruction
Instructional methods may include lecture in written, audio, and video forms, presentations, small group discussions, small group presentations, online audio-conferences, electronic blackboard, threaded discussion, online chat, peer critiques, and e-mail. Students are expected to log in and actively participate several days per week and are expected to spend approximately 18 hours per week on class educational activities when taking a three-credit course scheduled over eight weeks. For courses of a greater or lesser number of semester credit hours, the time commitment will be proportional. In addition, there may be extra reading, studying, and assignment completion requirements during offline time.
Herzing University grades are rounded after two decimal places. The earned grade is the grade that is posted and representative of the grading scale(s) below. In most cases, letter grades are awarded as shown below, unless a different scale is outlined in a specific course syllabus.
||59.99 or below
||70.00 or better
||69.99 or below
When the minimum passing grade is not achieved, a grade of F is assigned.
In some instances, transcripts hold academic marks that are not from the above grading scale. Those academic marks are listed below.
||Withdrawal Prior to the Mid-Point of the Course
||Non-punitive Withdrawal for Developmental Courses and Military Leave
||Withdrawal Never Attempted
||Withdrawal Passing (discontinued in 2008)
||Withdrawal Failing (discontinued in 2008)
Minimum Passing Grade
The minimum passing grade in most courses at Herzing University is a D (60.00%). However, some courses may require a minimum passing grade of 76.00% or better to pass. The following healthcare core courses have a minimum passing grade of a C+ (76.00%):
- Dental Hygiene (DH)
- Dental Science (DS)
- Emergency Medical Technician (EM)
- Medical Laboratory (MT)
- Nursing-NA, NB, NF, NM, NO, NU, NW, and PN
- Occupational Therapy Assistant (OT)
- Physical Therapist Assistant (PT)
- Radiologic Technology (RT)
- Surgical Technology (ST)
For courses that require a minimum passing grade of 76.00% or better to pass, the following grading scale applies.
||75.99 or below
Other courses may have other specific minimum passing grades, in which case they will be outlined in the course syllabus. When the minimum passing grade is not achieved, a grade of F is assigned.
Courses With Separate Lab or Clinical Components
For courses with separate classroom (lecture), lab, or clinical components, generally, students will be awarded a single grade for both the classroom (lecture) and lab/clinical components, and students must successfully pass both components to pass the course. Therefore, if a student fails either the classroom (lecture) or the lab/clinical component of the course, the student will be required to repeat both the classroom (lecture) and the lab/clinical components. Exceptions must be approved by the academic dean.
A grade of Incomplete (I) will be given to a student only in cases where the student is not able to complete the work for a course due to extenuating circumstances. It is only given with the permission of the Academic Dean. If a grade of incomplete “I” is issued and the “I” is not removed and replaced with the updated grade within two class weeks after the start of the next academic period, the earned grade at that time will be issued. If the course is failed, the student will need to repeat the course if it is required for graduation.
A grade of Transfer (TR) will be given to a student denoting credits allowed toward completion of a program based on completion of transferable work at another post-secondary institution. (See “Transfer of Credits from Other Colleges and Universities .”) No more than 75% of a student’s credits or clock hours toward a degree/diploma may be transferred to the University. A grade of (TR) is not calculated into the grade point average.
A grade of Exempt (EX) will be awarded to a student denoting credits earned by achieving a score of at least 85% on a comprehensive examination in a course which is a requirement for the student’s program. No more than 25% of the student’s credits toward a degree/diploma may be exempted and in combination with transfer credits may not exceed 75% of the credits toward a degree/diploma. Students who wish to attempt to exempt any course or courses in their education program may attempt the exception examination at any time prior to enrolling in the applicable course. An exemption may result in a change of status from full-time to part-time and may impact a student’s financial aid award. A fee will be charged per course exemption attempted. For additional information on exemptions, see the “Course Exemptions” section of this catalog.
A grade of Withdrawal (W) will be given to a student withdrawing prior to the midpoint of any course. A “W” will not be calculated into the grade point average but will be counted as a course attempted. As such, it can affect a student’s satisfactory academic progress. Refer to the “Standards of Satisfactory Academic Progress” section of this catalog for more information. Following the midpoint of the course, a letter grade must be assigned. A non-punitive Withdrawal (W.) will be given to students withdrawing from a developmental studies course, which will not affect a student’s satisfactory academic progress.
Pass/No, Pass grades are awarded for specific courses as indicated on the course syllabus. A grade of Pass (P) will be awarded to a student who successfully completes the course with a grade of 70% or better. A final grade below 70% will be issued a No Pass (NP) grade. Pass/No Pass grades are included in the pace calculation of academic progress (see section on “Undergraduate Standards of Academic Progress”) however, the Pass (P) grade is excluded from the Grade Point Average (GPA).
Pass/Fail for Developmental Courses
A grade of pass (PASS) will be awarded to a student who successfully completes any developmental education courses with a grade of 70% or better. Institutional credit will be earned for credit-bearing courses; however, is not included in the standards of academic progress calculation (see section on ” Undergraduate Standards of Academic Progress”). A grade of fail (FAIL) will be issued for final grades below 70% and is not included in the standards of academic progress calculation. A student is only permitted two attempts for each developmental courses and is subject to dismissal after two attempts.
Grade Appeal Procedure
A student who has a dispute with an instructor’s grading on a test, assignment, or the final grade in a course must follow the steps outlined below.
- The student must first try to resolve the difference with the instructor involved. If the instructor agrees to the student’s request, the instructor will make the appropriate change in the grade book or submit a grade change through the Academic Dean. If the student agrees with the instructor’s decision, the appeal is considered resolved.
- If a satisfactory solution cannot be reached between the student and the instructor, the student may submit a written grade appeal to the Academic Dean. A grade appeal must be made within two weeks for an exam and within 30 days of grade issuance for a course. The Academic Dean will investigate the facts of the case and make a decision in writing regarding the grade within seven days of receiving the appeal.
- Normally, the decision of the Academic Dean regarding a grade appeal is final. However, if the student still feels a satisfactory solution has not been reached, the student may submit a further written appeal to the campus President. Appeals to the campus President must be submitted within 30 days of the Academic Dean’s decision. The campus President’s decision will be made in writing within seven days of receiving the appeal and will be final.
Grade Point Average
Each grade is assigned a numerical value on a 4.00 system as shown under quality points in the chart below. In order to determine a student’s program grade point average (PGPA), the credit or clock hours for each course are multiplied by the quality points for the grade earned in the course. The total number of points, as calculated, is then divides the total number of credits or clock hours attempted to obtain the PGPA. In instance when a student transfers programs, only courses applicable to the current program of study are included in the PGPA. A sample calculation is shown:
The sum of 46.00 total points divided by 15.00 credits gives a grade point average of 3.07. In the case of a course being repeated, the highest grade earned is used to determine the program grade point average. Any courses below the 100 level (i.e., EN 090, MA 090) are not included in the grade point average calculation.
Other college courses may be selected outside a student’s program of study within this catalog (with the approval of the Academic Dean) for which the student has the appropriate prerequisite. Any additional coursework taken will count as attempted courses for purposes of satisfactory academic progress unless the course or courses are scheduled as audits.
Students who have completed all of the requirements for a diploma or degree may participate in the graduation ceremony sponsored by either their local campus or another Herzing University campus. Online graduates may participate in any Herzing University graduation.
Students who are in their last semester of study may apply to participate in a graduation ceremony prior to their actual graduation. In these cases, the graduation program will indicate that actual graduation will be pending successful completion of diploma/degree requirements. Students wishing to participate early should check with their academic dean for specific policies and procedures. A diploma, certificate or a degree will not be conferred in these circumstances. All graduation requirements must be met prior to the actual awarding of a diploma, certificate, or degree.
Students who complete six or more semester credit hours within a semester and achieve a semester grade point average of 3.50 will be placed on the Dean’s List, and those who achieve a semester grade point average of 4.00 will be placed on the President’s List. Other semester awards may be available for students to apply for. Please contact your campus for additional information.
Honors Graduates From Associate’s and Diploma Programs: Any graduate who has obtained a program grade point average of 3.50 or higher will be considered an Honors Graduate and will have such status appropriately noted on the graduation exercises program and on the student’s degree/diploma. Other graduation awards may be noted on the graduation exercises program and on the student’s degree/diploma.
Honors Graduates From Baccalaureate Programs: An Honors Graduate from a baccalaureate program is eligible for one of the following designations and will have such status appropriately noted on the graduation exercises program and on the student’s degree/diploma.
||3.50 - 3.69
||Magna Cum Laude
||3.70 - 3.89
||Summa Cum Laude
||3.90 - 4.00
Student of the Year Award
This award will be given to one student in each graduating program or to one student for the entire graduating class who has accomplished all of the following:
- Is an Honors Graduate
- Has maintained a high attendance average
- Has demonstrated leadership and inspiring attributes throughout the program
- Has made outstanding contributions to the University and to fellow students
The Herzing Cup is awarded for the best presentation by a student or student group (a maximum of four students to a group). The presentation must involve some analysis and study of a product, service, design, or process with the purpose of introducing a new product, service, design, or process or improving an existing one. The presentation is judged upon its overall effectiveness and professionalism, clarity of expression, proper grammatical usage, and organization.
Herzing Campus Project Award
This is a campus award, with each campus choosing the specific department and project, e.g., Technology, Business, Graphic Design, Public Safety, or Healthcare. This award is for the best capstone or other project in each department at each campus based upon the following:
- Professional level of the content
- The importance and practicality of the project
- Quality of the work
If this is a team effort, the team should be made up of no more than four students. A team or individual may win both the Herzing Cup and the Herzing Campus Project Award.
Service Quality Assurance
Herzing University is committed to the complete satisfaction of our students and their employers. We pride ourselves in providing a quality, student-centered educational experience that successfully prepares our graduates for employment. We offer the following written service quality assurance to our valued student and employer customers.
Assurance to Students
A Herzing University student may retake any course that he or she is dissatisfied with at no additional charge for tuition provided the student completed and passed the course with a “C” or better, demonstrated compliance with the stated attendance policy for the course in question, is not in default on his/her student loan(s), and is current in financial standing with the University.
Assurance to Employers
If an employer feels a Herzing University graduate is not functioning satisfactorily in a job reasonably related to his or her program of study that had been completed within the last 12 months, Herzing University will allow the student to retake any course offered in the student’s completed curriculum without tuition cost to the student or the employer.
Notes on the Service Quality Assurance Policy
- For employers, a phone call or letter to the Department of Career Development, the Academic Dean, or campus President/Director will be sufficient to allow students to repeat any course(s) that the employer believes is/are necessary.
- The student repeating a course will be expected to attend a class (on a space-available basis) offered in the University’s normal class schedule.
- A student repeating a course will do so on an “audit” basis (i.e., no grade will be received, and the student’s academic performance will not affect his or her transcript).
- A student repeating a course under the student assurance above must do so within 12 months of completing that course. Please note that the student is responsible for the purchase of books and materials.
Three-Year Bachelor of Science Degree Completion Policy
For programs of 130.00 semester credit hours or less, students will be provided the classes they need to complete their bachelor of science degree in three years, or Herzing University will provide, at no tuition cost to the student, any additional courses required. The student may be required to take some courses online to remain on schedule. This policy does not apply to students transferring to Herzing University from other colleges or universities.
The student must meet the following conditions in order to qualify for the policy:
- Attend all of the semesters each year after matriculating. Herzing University offers three semesters of instruction a year (i.e., year round).
- Carry a normal full course load of at least 16.00 semester credit hours each semester.
- Follow the course schedule, including online courses, as established by the Academic Dean and not fail or withdraw from any course.
- Earn a passing grade in each course.
- Maintain a 2.00 or better program grade point average.
Undergraduate Students Taking MBA Program Courses (Dual Credit)
Undergraduate students may take up to four MBA program courses (12.00 semester credit hours). The course(s) may be applied at the undergraduate level as electives or as course substitutions with the approval of the academic dean. If the student is later accepted into the Herzing MBA program, the course and grade will be applied to the program. Course(s) will be graded according to the graduate grading scale. To be eligible, a student must submit a petition to participate in graduate-level courses to their academic dean. Additionally, the student have completed at least 61 semester credit hours and have earned a minimum undergraduate grade point average of 3.0 in the previous 2 semesters at the time of registration.
Undergraduate Students Taking MSN Program Courses (Dual Credit)
Undergraduate nursing program students may take up to four approved, graduate courses (12 semester credit hours). Approved graduate courses passed with a grade of “B” or higher may be applied in the BSN degree as course substitutions with the approval of the Department Chair. If the student applies and is accepted into a graduate nursing program, the course and grade will be accepted into that program with two provisions: (1) the course was completed with a grade of “B” or higher within five (5) years of the date of matriculation into the graduate program, and (2) the course is part of the graduate nursing program selected.
All graduate nursing courses are graded according to the graduate grading scale and only grades of “B” or higher are considered passing. To be eligible for this dual credit program, students must have a minimum undergraduate grade point average of 3.00 at the time of registration. Because some graduate nursing programs have additional background check requirements and other restrictions/requirements, completion of one or more graduate courses does not guarantee acceptance into any graduate nursing program.
Bachelor’s and MBA Degrees in Four Years with Dual Credit
Students who meet the criteria below can complete both their bachelor’s degree and MBA degree in four years (12 semesters total).
- Complete a Herzing University bachelor’s degree in three years (nine semesters) under the Three-Year Bachelor of Science Degree Completion Policy in the Herzing University Undergraduate Catalog.
- Successfully complete 12.00 semester credit hours of graduate study as an undergraduate student under the Undergraduate Students Taking MBA Program Courses (Dual Credit) policy in the Herzing Undergraduate Catalog.
- Meet the admissions requirements of the MBA program in the Herzing University Graduate Catalog.
- Enroll full-time in the MBA program (at least 9.00 semester credit hours) each semester while in the MBA program.
- Meet the graduate satisfactory progress and graduation requirements outlined in the Herzing University Graduate Catalog.
Multiple Degrees at the Same Level
Students who wish to complete two or more degrees at the same degree level (i.e., a second bachelor’s degree after completing their first bachelor’s degree at Herzing University) must complete all of the degree requirements for each subsequent degree, including at least 15.00 semester credit hours of coursework not applied to their previous Herzing University degree(s).
As educational programs are modified and updated to meet the needs of the students and the community, the University may need, and has the right upon approval of appropriate entities, to change the course curriculum, schedules, prerequisites, requirements, or courses for which there is insufficient enrollment. However, curriculum will not be changed to require existing students to take more credits to graduate than their original degree/diploma program, unless required by accreditation, state agencies, or other regulatory bodies. In this case, the University will ensure there is no adverse financial impact on the student. Changes will be reflected in an addendum to this catalog and will then be considered an integral part of this publication.
General elective options are available in many programs of study at Herzing University. It is important to note that not all courses are offered every semester and may not be available at all locations. The Registrar’s Office can provide course offering.
Institutional Assessment of Student Academic Performance
Herzing University is committed to the continual improvement of its educational processes and programs. To accomplish this, the University periodically conducts an assessment of student academic outcomes. Consequently, students can expect to participate in academic outcomes assessment activities during their educational experience at the University.
The aggregated results of these assessment activities will be used exclusively to identify relative strengths and opportunities for improvement in the University’s educational processes and programs. The results for individual students will be kept strictly confidential, will not be maintained, and will not affect their academic standing in any way.
The Herzing University administration and faculty recognize that the University’s students come from a variety of academic backgrounds. Consequently, the University acknowledges the need for and provides specialized developmental studies to assist students in making the transition to the University’s programs of study. These courses are designed to help students succeed in their college-level studies by improving their study, reading, writing, mathematics and science skills. Fundamental knowledge of these skills is important in establishing a foundation for academic success at Herzing University and in the student’s chosen career field. All students have the opportunity to take standardized admissions and placement examinations to assess their individual need for developmental coursework. If a student scores sufficiently high on the standardized tests, they may elect to be placed out of the appropriate developmental course(s). Otherwise, they will be scheduled for the developmental courses in addition to the coursework within their program of study, which, in turn, will be an institutional requirement and may increase the length of time to graduate and increase corresponding costs.
Students scheduled in developmental studies courses receive the following benefits:
- They have the opportunity to assess their skills prior to beginning classes in order to identify the specific areas in which developmental coursework may be needed.
- The developmental coursework is focused on the specific area of need identified by the placement examination.
- This type of coursework helps to increase the student’s confidence and can encourage students to establish higher academic expectations.
- Specialized developmental coursework can reduce the anxiety of adult learners who may be returning to complete their education.
The developmental course(s) a student may be scheduled for are:
- EN 090 - Principles of Communication (4.00 semester credit hours): EN 090 helps students build basic writing skills in advance of English Composition I. Students may be placed out of EN 090 by scoring above an established score on the English Composition placement examination or has sufficient prior college credit.
- MA 090 - Fundamentals of Mathematics (4.00 semester credit hours): MA 090 helps students build basic math skills in advance of College Algebra. Students may be placed out of MA 090 by scoring above an established score on the mathematics placement examination or has sufficient prior college credit.
- PD 090 - Student Success Skills (0.00 semester credit hours): PD 090 is a free, non-credit course of about 15.00 contact hours in duration (or the equivalent in an online mode). The course is taken early in the student’s studies at Herzing University (preferably in the first term) and helps students build effective study skills. Students may be placed out of PD 090 if they score above average on the admissions examination (i.e., SAT, ACT, or the Wonderlic).
- RE 090 - TEAS Readiness (0 semester credit hours): This course provides remediation to students who have been unsuccessful in a course. It provides an opportunity for the student to identify their strengths and weaknesses, hone in on study and test taking strategies, and improve critical thinking skills. Organizational skills and specific core content will also be addressed. It is a pass/fail graded course.
- SC 090 - Foundations of Science (0 semester credit hours): SC 090 is a free, non-credit course of about 15.00 contact hours in duration (or the equivalent in an online mode). The course is taken early in the student’s studies at Herzing University (preferably in the first term) and helps students build a foundation of core scientific principles in advance of their required science courses. Students may be placed out of SC 090 if they score above average on the admissions examination (i.e., SAT, ACT, or the Wonderlic).
Developmental courses require a passing grade of 70% or above and may only be attempted twice. A student who fails to achieve a 70% after the second attempt is subject to dismissal from the University.
Withdrawals From Individual Courses
Students may voluntarily withdraw themselves from a course at any time by notifying the Academic Dean or Registrar. If a student has already attended (in-person attendance for a campus-hosted course and active participation in an online course-this is indicated as attending/actively participating throughout the catalog) in the class he/she wishes to drop, then the grade for the course will be based on the date the withdrawal is requested. If the request to withdraw from an individual course is before the midway point of the course, the grade assigned will be a “W.” If the request to withdraw from an individual course is after the midway point, a letter grade will be assigned. The midpoint of the course varies, depending on the length of the course. For example, in a four-week course, the midpoint of the course starts on the Monday of the third week. In an eight-week course, the midpoint of the course is the Monday of the fifth week. In a 16-week course, the midpoint of the course is the Monday of the ninth week.
The course letter grade will be included in the calculation of the student’s program grade point average (PGPA). A student who withdraws from a course does not get a tuition reduction. If a student completely withdraws from the University, the tuition reduction (if any) will conform to the refund policy of the University.
Withdrawal From University
A student may withdraw from Herzing University at any time prior to the last 14 calendar days of the semester by notifying the Academic Dean or Registrar. If the withdrawal occurs during an ongoing semester, the grade assigned to each course will be based on the student’s overall last date of attendance with the University. If the student’s overall last date of attendance is prior to the midway point of the course, then the grade assigned will be a “W.” If the student’s overall last date of attendance is after the midpoint of a course, then a letter grade will be assigned. The University will withdraw a student if he/she fails to attend all their courses for a period of 14 days.
Withdrawal Due to Military Service Needs
Herzing University encourages active duty military students to continue their education and assures them that the University will provide them with the highest level of commitment and support while they defend this great country and its allies. In keeping with the University’s tradition of being a military-friendly institution, the following policies regarding military deployments and military exigencies have been adopted.
- Herzing University, through online courses, will make all reasonable efforts to make it possible for military students to continue their studies, even during deployments or other military commitments.
- When military students on active duty (whether regular active duty, reserve, or National Guard members called to active service) must withdraw from one or more classes due to military deployment or other military exigencies, the University will waive the requirement that withdrawals be made prior to the midpoint of the course. In such cases, the student’s grade will be recorded as a non-punitive withdrawal and will not count against the student’s academic progress including the pace requirement and grade point average. Also, the University will scholarship any tuition or fees paid by the service member not covered by military tuition assistance. A copy of the student’s military orders must be provided when withdrawing from the University due to military duty.
- Should a military student in good standing with the University need to withdraw from the University entirely due to military commitments, the service member may return to the University in good standing at the beginning of any 4-week, 8-week, or 16-week session convenient to the student. The service member will be allowed to reenter into courses where they left off and are not subject to wait lists.
Students Receiving VA Educational Benefits at the Orlando Campus
The following policy applies to students receiving Veterans Administration (VA) Educational Benefits who are enrolled at the Orlando campus. Students receiving Veterans Administration Educational Benefits will have their attendance monitored by the Registrar’s Office as required by the VA. Each course will be monitored on a daily basis. Students attending less than 80% of their scheduled course(s) will be reported to the VA SCO and may have their educational benefits terminated by the VA.
This policy is in addition to the overall attendance policy that is found within the University Catalog under Withdrawals Due to Attendance.
The last two weeks of each semester are the add/drop period for the subsequent semester. A student may make changes to his/her schedule during this two-week period. Any changes made to a student’s schedule after the end of the add/drop period may only be done with permission from the Academic Dean and the Educational Funding Department and may be subject to a schedule change fee, as outlined in each campus’s fee schedule.
Academic Warning and Probation
A student will be placed on academic warning if the student does not meet the standards of satisfactory academic progress (see the “Standards of Satisfactory Academic Progress” section of this catalog). If the student does not meet the standards of satisfactory academic progress by the end of one semester of academic warning, the student may be dismissed from the University or may lose eligibility for federal financial aid. When there are mitigating or extenuating circumstances, a student may appeal dismissal from the University and/or termination of eligibility for federal financial aid. A student who successfully appeals will be placed on probation. The conditions of the probation are specified in writing at the time of being placed on probation. Normally, the period of probation is one semester, but it may be longer if specified in an academic plan included in the conditions of probation.
Attendance Policy and Procedures
The philosophy of Herzing University is that college is not only a place to learn technical and business skills and to develop academically, but also a place to develop important work habits. Important work habits include responsibility and reliability, and attendance is a major factor in both. Also, a student should understand that missing a class affects more than the individual student. It affects the class if the student has to ask questions regarding what was covered when he or she was not there, and it affects the instructor who may have to assign make-up material or give other individual attention to the absentee. For that reason, and to avoid disruption to the educational process caused by irregular attendance, the University emphasizes attendance in all courses.
Withdrawals Due to Attendance
Herzing University may withdraw students from school after 14 consecutive calendar days of non-attendance. Attendance will be checked daily, and students not meeting the attendance policy will be withdrawn. Attendance will be monitored for all ground courses, online courses, and clinical courses.
New students must attend/actively participate in the first two weeks of courses in order to be considered enrolled at Herzing University. If a new student does not attend/actively participate in a class in week two, his/her enrollment will be canceled. Week one is considered a trial period for new students only. A new student who attends/actively participates in week one but never attends/actively participates in week two will not become an active student, and his/her enrollment will be canceled. See ” Online Attendance” for further requirements. If a student is attending more than one class and satisfies all admissions and funding requirements, the student becomes active based on attendance of at least one class in week two. Herzing will not drop or unregister a class as long as the student has attended a course in week one and has attended a different course in week two. A new student may request to be unregistered from one or more courses provided that he or she has only attended the course or courses during the first week of the semester. The request must be submitted prior to the start of week three. Note, however, if a student never attends a class in both week one and week two, the individual course will be unregistered by the University. Additionally, if a new student never attends class in week two, the student’s enrollment will be cancelled and all courses will be unregistered.
A continuing student is required to attend/actively participate in courses by the end-of-day on Tuesday of the second week of a course, or will be withdrawn as a non-returning student. If a student attends/actively participates in one class but not the other, the class not attended/actively participated in will be unregistered. See ” Online Attendance” for further requirements.
Reentries and Graduate Reenrolls
Reentries and graduate reenrolls must attend/actively participate in week two of courses in order to be enrolled in the semester. If reentries and graduate reenroll students do not attend in week two, their enrollments will be cancelled and courses will be unregistered. Week one is considered a trial period for reentries and graduate reenroll students. See ” Online Attendance” for further requirements.
Approved Break Status – Students Returning Within the Same Semester
Students needing to withdraw from all courses may do so without formally withdrawing from the University provided the student intends to return for the second session/module of the same semester or payment period.
The course letter grade will be included in the calculation of the student’s satisfactory academic progress calculation. A student who withdraws from a course does not receive a tuition reduction. If a student completely withdraws from the University, the tuition reduction (if any) will conform to the refund policy of the University.
A Confirmation to Return Form is required prior to the 14th day after the students last date of attendance. Refer to the Academic Department to obtain information on eligibility to make this type of request.
Clock-Hour Diploma Program Attendance Policy
For all students in clock-hour diploma programs, all unexcused absences must be made up to equal the number of hours absent in all classes taken. All unexcused absences must be made up by the end of the payment period in which the unexcused absence occurred before beginning the next term. Excused absences, up to 10% of the total number of hours in each financial aid payment period, are not required to be made up. An excused absence is defined as an absence approved by the instructor of the course in which the absence occurred. The schedule for makeup times will be specified by the campus, and students are responsible for making up the hours during those times. All hours at or above the 10% excused absence limit must be completed prior to the end of the payment period to be eligible for the next financial aid disbursement. If the excused absence hours exceed the 10% limit in a term prior to the last term of the payment period, those hours must be made up in the payment period that the total number of excused absent hours exceed that limit. This policy does not release students from any city, state, or other federal requirements. The state in which your program is offered may have different requirements regarding allowable excused absences, which may not coincide with this policy.
Students Attending Two or More Courses
A student is enrolled in two or more courses during a given time period and attends/actively participates in one or more courses regularly but never attends/actively participates in one of the courses, the student will be unregistered from the course they never attended/actively participated in. If a student is enrolled in two or more courses during a given time period and stops attending/actively participating in one of the courses after attending or actively participating in at least one time, the student is not withdrawn from the course, as the 14-day rule only pertains to a student withdrawing from the University and not from individual courses as long as a student remains active. See “Online Attendance” for further requirements.
Online Attendance and Student Verification
If a student is enrolled in an online course must complete one of the following academically related activities within the Herzing Online Education System in order to be marked as having attended and actively participated in his/her online course(s):
- Post to a discussion board
- Submit an assignment
- Submit a quiz or exam
This means logging into a course and navigating within the virtual classroom will not constitute participation; the student must complete one of the above academically related activities. Please note, that there are a significant number of other academically related activities required when taking online courses, such as reading discussion boards, reading course materials and lectures, and messaging instructors, but these activities will not be considered as student attendance. In addition, Herzing University uses the student’s unique log-in credentials to verifying participation in a class by monitoring interaction between the student, peers and faculty.
Attendance for ground and online courses is tracked by each campus, and a student not attending a ground course(s) or completing an attendance-measured academically related activity in any of their online course(s) for fourteen consecutive calendar days may be withdrawn from Herzing University.
Notification of Absences
As a courtesy, students are expected to inform their instructors (or the Academic Department) if they know they will have to miss a class. Students returning from an absence are expected to address missed material with the instructor outside of scheduled class hours.
Effect of Absences on Grading
Points will not be directly deducted from a student’s academic average because of absences. However, students can expect tests, quizzes, or other graded assignments to be scheduled without notice during any given class session. If a student misses a test, quiz, or assignment because of an unexcused absence, the instructor is not obligated and will not normally allow a make-up quiz, test, or assignment. Extenuating circumstances will be taken into consideration when deciding if make-up work will be permitted.
If there are extenuating circumstances (such as a documented health problem, a family emergency, jury duty, military reserve service obligations, etc.) that caused an absence or is expected to cause absences in the future, the student should contact his or her instructor or the Academic Dean immediately.
International Student Attendance and Housing Policies and Procedures
Herzing University understands the academic, cultural and English-language challenges international students attending Herzing University on an F-1 student visa must overcome to be successful. The university expects that the sole rationale for an international student’s admission and presence in the U.S. is to complete their chosen academic program(s) and receive a Herzing University degree. The University has established International Student Attendance Policies and Procedures to provide all possible support and guidance for this goal, particularly during the first two semesters of study. Unless superseded by these policies and procedures, all international students are required to follow all other university policies and procedures as stated in the catalog and handbook.
International Student Attendance Philosophy and Requirement
The philosophy of Herzing University is that college is not only a place to learn technical and business skills and to develop academically, but also a place to develop important work habits. These include responsibility and reliability. Attendance is a major factor in both and one of the keys to successful academic performance.
Since international students are in the U.S. on an F-1 visa for the sole purpose of pursuing a degree program at Herzing University, international students must fully participate in all Herzing University course meetings and all required activities. International students who miss a course meeting , University activity, or a course assignment without contacting the instructor/coordinator or the dean and/or without providing the necessary documentation (see Extenuating Circumstances below) may be subject to disciplinary action, including, but not limited to, dismissal from Herzing University.
Withdrawals Due to Attendance
See “Withdrawal From University” section.
International New Students
New students must attend/actively participate in week two of courses in order to be considered enrolled. If a new student does not attend/actively participate in a class in week two, his/her enrollment will be canceled. Week one is considered a trial period for new students only. A new student who attends/actively participates in week one but never attends/actively participates in week two will not become an active student, and his/her enrollment will be canceled. If a student is attending more than one class, the student becomes active based on attendance of at least one class in week two. Herzing will not drop or unregister a class as long as the student has attended a course in week one and has attended a different course in week two. A student can still request to be unregistered from a class that has been attended only in week one until the start of week three. Please note, however, that if a student never attends a class in both week one and week two, the individual course will be unregistered. Additionally, if a new student never attends all courses in week two, the enrollment will be cancelled.
International Continuing Students
A continuing international student is considered enrolled once he/she attends his/her first class in the term. If a student attends/actively participates in one class, but does not attend other(s), the class(es) not attended/actively participated in will be unregistered. An international student must maintain full-time status to maintain his/her F-1 visa status in the U.S. See ” Online Attendance” for further requirements.
International Graduate Re-enrolls
International graduate re-enrolls must attend/actively participate in week two of courses in order to be considered enrolled. If graduate re-enroll students do not attend in week two, he/she must be pre-school cancelled. Week one is considered a trial period for re-entries and graduate re-enroll students, the same as it is for new students. An international graduate re-enroll student who attends week one but never attends week two is not considered enrolled and will be unregistered for all scheduled courses. An international student must maintain fulltime status to maintain his/her F-1 visa status in the U.S. See ” Online Attendance” for further requirements.
Extenuating Circumstances and Notification of Absences Requirements for International Students
International students are required to attend every class and activity designated as such. International students are required to inform their instructors or the Academic Department if they know they will have to miss a class. If there are extenuating circumstances (such as a documented health problem, etc.) that caused an absence or is expected to cause absences in the future, international students are required to contact their instructor or the Academic Dean immediately and in advance if possible. Documentation (such as a Health Care Facility Sick/Injury Report) must be provided immediately. International students returning from an absence are expected to immediately address missed material with the instructor outside of scheduled class hours.
Grading and Success Effect of Absences for International Students
Attendance is one of the keys to success. Although points will not be directly deducted from a student’s academic average because of absences, students can expect tests, quizzes, or other graded assignments to be scheduled without notice during any given class session. If a student misses a test, quiz, or assignment because of an absence, the instructor is not obligated and will not normally allow a make-up quiz, test, or assignment. Extenuating circumstances will be taken into consideration when deciding if make-up work will be permitted.
Approved Break - International Student
An international student studying at a Herzing University campus on an F1 student visa may take a break of up to one semester after each full academic year of study (i.e., two semesters) without being withdrawn from the University during the break. A Confirmation to Return Form is required to be completed by the student prior to the break. Refer to the Academic Department to obtain information on eligibility to make this type of request. If the student does not return to study by the beginning of the following semester, he/she will be withdrawn from the University.
To help ensure international students attending Herzing University on F-1 visas reside in safe, adequate, cost-effective, and convenient housing during their studies at the university, international students are required, at their cost, to reside in University-approved housing from their date of arrival until completion of their first twelve months of study. Herzing University will provide international students approved housing information prior to their arrival in the United States. Campus Presidents may provide written waivers to this policy, on a case-by-case basis, for married international students residing with their families, when immediate family housing is available, or for other extenuating circumstances. Herzing University reserves the right to require international students to reside in University approved housing due to insufficient academic achievement or attendance issues. This includes international students previously not subject to the University housing requirement, those who have completed their first twelve months of study in University-approved housing, and those who have previously received written waivers to this policy.
A student who wishes to change program must meet with the Academic Dean prior to the end of Add/Drop period (see the “Add/Drop Period” section of this catalog). The student must be meeting satisfactory academic progress requirements in the program, or successfully appeal in order to be approved for a program change. Approved program changes will be processed after the current semester has ended.
A course may be audited with the permission of the Academic Dean. All standard fees and tuition will apply unless the student has already received a bachelor’s degree from Herzing University. An audit grade (AU) will be assigned and no semester credit hours will be included in credits attempted or earned for courses, diploma, or degree requirements. Financial aid or veterans benefits may not be used for an audited course. Previous Bachelor of Science degree graduates may audit one course per calendar year at a reduced fee.
Undergraduate Standards of Satisfactory Academic Progress
Herzing University has established standards for measuring satisfactory academic progress (SAP) that are used for establishing eligibility for federal financial aid. Because these standards are a valid indicator of successful progress towards graduation, they apply to all undergraduate students at Herzing University (part-time and full-time students), not just to those receiving financial assistance. SAP is a cumulative measurement which includes a qualitative and quantitative component. The qualitative component is determined by calculating the student’s program grade point average (PGPA) and the quantitative component is determined by calculating the student’s rate of progression toward completion of the academic program (pace). All periods of a student’s enrollment at Herzing University are used in determining SAP where an enrollment is defined as the current program of study. A student must meet both the qualitative and quantitative SAP standard to be considered in good standing. For students in credit hour programs, the evaluation of SAP will occur at the end of each semester starting after the student has attempted a total of 12 credits. Students in a clock hour program will have SAP evaluated at the end of each payment period.
Any courses taken by the student applied from one program to another (whether or not the courses were successfully completed) will be counted toward program completion and the PGPA calculations. If a student chooses to change programs, Herzing University will apply all applicable credits into the new undergraduate program. If a student graduates from one program and chooses to earn another degree, Herzing University will apply all applicable credits from the program in which the student graduated into the new program. Any credits applied from one program to another will be counted toward pace for program completion and in PGPA calculations. A student not meeting satisfactory academic progress will be required to appeal in order to change programs and may be limited on the number of allowable program changes.
Qualitative Satisfactory Academic Progress Standard
An undergraduate student who has achieved a 2.0 PGPA is considered to be meeting the quantitative component of SAP, which is a “C” average and is the equivalent academic standing consistent with Herzing University’s graduation requirements. The PGPA is calculated by dividing the total quality points by the credit or clock hours attempted. In the case of repeated courses, only the highest grade is included in the PGPA. Prior learning credit such as transfer credit and exemption credit, withdrawals and incompletes are excluded from the PGPA calculation.
Quantitative Satisfactory Academic Progress Standard
An undergraduate student who reaches the pace threshold indicated in the table below is considered to be meeting SAP. The pace percentage is calculated by dividing the total credit or clock hours earned by the total credit or clock hours attempted. All credits attempted, including repeats, withdrawals and incompletes are included in credits attempted for the pace calculation with the exception of Developmental or Audited coursework. Transfer credits or clock hours from other institutions that are applied to a student’s program at Herzing University will display on a student’s transcript as a “TR” grade and will be counted as both credit or clock hours attempted and credit or clock hours completed in the pace calculation. Exemption credits or clock hours earned by a student for successfully completing a course test out at Herzing University will display on a student’s transcript as a “EX” grade and will be counted as both hours attempted and hours completed in the pace calculation.
A student must be able to complete the current program without attempting more than 150% of the required credits or clock hours. Only program requirements count in the 150% timeframe calculation, therefore developmental courses are excluded. Once it has been deemed impossible to complete the program of study within 150% of the published length in the educational program, as measured in credit or clock hours, the student will be dismissed from the University and lose federal financial aid eligibility. The pace requirement has been established to ensure a student does not exceed the maximum timeframe threshold.
|Minimum Standards for Bachelor of Science Programs
|Evaluation based on Credits Attempted at the end of the Semester
|12-30 credit hours
|31-60 credit hours
|61+ credit hours
|Minimum Standards for Associate of Science and Applied Science Programs
|Evaluation based on Credits Attempted at
the end of the Semester or Payment Period
|12-15 credit hours
|16-30 credit hours
|31+ credit hours
|Minimum Standards for Certificate and Diploma Programs
|End of Semester or Payment Period
When SAP is evaluated at the end of a semester or payment period, any student who fails to meet either the minimum PGPA or the Pace standards will be placed on Academic Warning for one semester. A student placed on Academic Warning will be notified of the warning status and should seek academic advisement. While on warning status, a student is eligible to remain in school and receive federal financial aid without an appeal. A student who meets the minimum PGPA and Pace standard at the end of the subsequent semester or payment period after being placed on warning will return to good academic standing.
Dismissal from the University for Lack of Satisfactory Academic Progress
A student who fails to meet the minimum PGPA and Pace standard at the end of the subsequent semester or payment period after being placed on warning will be dismissed from the University and is ineligible to receive federal financial aid unless he or she successfully appeals the determination (see Academic Appeal).
If mitigating or extenuating circumstances exist, a student may appeal a dismissal from the University by submitting an Academic Appeal Form to the appropriate academic administrator prior to the deadline stated in the dismissal notification. Valid circumstances include a serious injury or illness, death of a relative or other special circumstances. The appeal must be submitted in writing and provide an explanation of the circumstance that caused the unsatisfactory academic performance and how the student has overcome the circumstance.
The campus Academic Dean will be the chairperson of the Satisfactory Academic Progress Committee and is responsible for appointing other campus administrators to the committee. The Committee will consider all the facts of the appeal and will provide a decision within two business days. All decisions on academic appeals are final.
If the petition of appeal is approved, the student will be reinstated on probation, and provisions of the University’s probation policy will apply. Normally, a dismissal of a student that has been denied on appeal is final. However, in rare cases, a dismissed student may appeal again at a later date if there has been a significant change in the student’s situation that would strongly indicate the student could be successful if allowed to return to the University. If the petition of appeal is approved, the student will be reinstated on probation, and provisions of the University’s probation policy will apply.
Note: A student who withdraws while in good standing with the University or is withdrawn for administrative reasons while in good standing with the University (such as for having missed excessive classes) may be readmitted through a reapplication process and is not required to appeal under these provisions.
If a student who has appealed a dismissal from the University is granted an appeal, the student will be placed on Academic Probation. All students on Academic Probation will be provided with an Academic Success Plan, which provides the student with strategies to return to good standing within a reasonable period of time. The student must return to good standing or meet the conditions stipulated in the Academic Success Plan in the subsequent term or face dismissal from the University. Unless otherwise specified in the Academic Success Plan, a student on Academic Probation may receive Title IV, HEA program funds.
Special Academic Standards
In addition to the Standards of Satisfactory Academic Progress, Herzing University has special academic standards for Clinical-Based Healthcare Programs and Developmental Coursework. A student who fails to meet the additional standards as indicated below, may be subject to dismissal without warning.
Clinical-Based Healthcare Programs
In clinical-based healthcare programs where the minimum passing grade for core courses is a C+ (76%), a student will be dismissed after two failures in the core courses of the program, irrespective of program grade point average (PGPA) and without previously being placed on Academic Warning. All other SAP standards also apply to students enrolled in clinical based healthcare programs. The student may appeal the dismissal (see Academic Appeal).
A student may be required to take one or more developmental courses to establish a foundation for academic success. These courses are graded on a Pass/Fail basis where the minimum satisfactory grade is a 70%. A student may only attempt each developmental course twice and will be dismissed after failing to successfully complete one or more developmental course after the second attempt. Dismissal may occur without being placed on Academic Warning. The student may appeal the dismissal (see Academic Appeal).
Statement of Shared Responsibility
Students, faculty, staff, and administration, in partnership with all university constituents, comprise a community of learners. Collectively, we share responsibility for exchanging knowledge and information, creating a culture that respects and values diversity, and for maintaining an environment of accountability. Within the challenging and supporting learning environment at Herzing University, students of all ages, ethnicities, religions, gender, abilities, socio-economic backgrounds, and sexual orientations are welcome to engage in the process of preparation for career readiness, active citizenship and lifelong learning.
In order to fulfill its mission, all members of the Herzing University community have a responsibility to promote and the right to expect the following:
Respect for Persons: The opportunity to ask questions and to express opinions is fundamental to the learning process. Diversity in perspective strengthens the learning environment for all participants. All members of the learning community will demonstrate respect for others while communicating a point of view and while allowing others to do the same, ensuring that the University is free from intimidation and harassment. Disagreements among members of the learning community are expected to be resolved through a process that preserves mutual respect.
Respect for the Learning Process: Learning community members should be committed to a journey of continuous improvement through learning for themselves and for others. Each individual brings with him/her a unique set of knowledge, skills, abilities, and experiences that add richness to the learning environment. Individuals will progress at their own rate, within the approved parameters of the curriculum, capitalizing upon their own preferred style of learning in order to make progress on their journey. Each individual’s efforts to engage in the learning process should be encouraged and honored. The Student Code of Conduct has been developed to ensure that the learning process is not inhibited or disrupted for any individual or group of individuals.
Respect for the Learning Environment: The physical and virtual classroom, the institutional facilities, and the campus, as well as all equipment and learning materials constitute the learning environment. Expectations for adherence to the Code of Conduct apply to those instances where the learning experience extends beyond the institution, such as situations that involve a field trip or an internship, externship, or clinical experience. Equipment and learning materials vary by program. The safety of all members of the learning community is of the utmost concern and importance to the University. Students must adhere to dress code requirements specific to their program of study.
All members of the learning community will utilize the resources provided by the University as instructed and with caution, making University officials aware of issues associated with facilities, equipment, or learning materials.
Respect for Academic Integrity: All members of the learning community are required to adhere to University standards of academic integrity.
One of the greatest values of participating in a community of learners is the opportunity to learn from others; however, individuals must acknowledge the sources of the information that are used to advance or support a point of view. Academic misconduct involves dishonesty or deception in the fulfillment of academic requirements. It includes, but is not limited to, cheating, plagiarism, unapproved collaboration, forged attendance, using advantages not approved by the instructor, knowingly allowing another student to plagiarize or cheat from one’s work or submitting the same assignment for multiple courses without the knowledge of the instructor.
STUDENT CODE OF CONDUCT POLICY
Herzing University affirms its commitment to the provision of an engaging learning environment and the promotion of exchange of ideas among the members of the learning community. All individuals who come to Herzing University to work and study will be accepted as unique individuals worthy of making a valuable contribution to the learning environment. Discrimination, disruption, or harassment on the basis of age, ethnicity, religion, gender, ability, socio-economic background, or sexual orientation will not be tolerated.
Herzing University accepts responsibility for communicating these values to students, faculty, staff, administration, and the community served by the institution. The success of the policy in protection of the learning environment and those engaged in the learning process is dependent upon the willingness of members of the university community to make known behaviors and conduct that violate the policy.
While some programs, due to the nature of the instruction and/or requirements to engage in learning activities at an internship, externship, clinical or practicum site, may establish program-specific policies with regard to student conduct, all policies and procedures stated within the Herzing University Student Code of Conduct Policy apply to all students, regardless of location, instructional modality or program of study.
A student found to have committed any one of the following Code of Conduct violations may be subject to the full range of sanctions, including written reprimand, suspension, and expulsion.
Code of Conduct Violations
Academic Misconduct – Academic misconduct is defined as dishonesty or deception in the fulfillment of academic requirements. Violations include, but are not limited to, cheating, plagiarism, unapproved collaboration, forged attendance, using advantages not approved by the instructor, knowingly allowing another student to plagiarize or cheat from one’s work, or submitting the same assignment for multiple courses without the knowledge of the instructor.
Destruction of Property – Destruction of Property includes but is not limited to intentionally or recklessly, damaging, destroying, defacing, or tampering with University property, property associated with the University (including internship/externship sites), or the property of any person on or associated with a campus.
Dishonesty – Dishonesty is defined as provision of false information to the institution by forgery, alteration, or misuse of documents or records, falsifying a written or oral statement, or submission of false identification to the institution.
Discrimination – Discrimination is defined as civilly, criminally, or administratively prohibited unequal treatment of a person based upon age, ethnicity, religion, gender, ability, socio-economic background, veteran status, or sexual orientation.
Disruption/Obstruction – Disruption/obstruction is defined as obstructing or interfering with any University function or activities, including instruction within a physical or virtual classroom.
Failure to Adhere to Dress Code – Programs of study are provided to develop the knowledge, skills, and competencies required for an identified set of career outcomes. As such, dress code standards that replicate the work environment may be imposed upon students enrolled in particular programs of study. The Dress Code may include requirements to wear a specific uniform. Alternatively, the Dress Code may limit attire that is worn to the university or to university-related activities to a defined standard, such as business attire or business- casual attire. Finally, the Dress Code may necessitate removal of piercings and/or requirements to cover tattoos.
False Report of Emergency – False report of an emergency is defined as, but is not limited to causing, making, or circulating a false report or warning of fire, bomb, crime, or other threat to safety.
Manufacture, Distribution, Sale, Offer for Sale, Possession, or Misuse of Drugs or Alcohol – Manufacture, distribution, sale, offer for sale, possession, or use of any illegal drug or narcotic or possession or use of alcohol while on campus or engaged in any University-related activities, including engagement in internship, externship, clinical or practicum activities.
Mental or Bodily Harm to Self – Mentally or bodily harm to self is defined as conduct that causes harm or has the potential to cause harm to one’s self, including the intentional infliction of mental or bodily harm upon one’s self or taking reckless, but not accidental, action which could result in mental or bodily harm.
Mental or Bodily Harm to Others – Mental or bodily harm to others is defined as conduct that causes harm or has the potential to cause harm to another individual, including:
• Behavior that intentionally inflicts mental or bodily harm on another person;
• Behavior that attempts to inflict mental or bodily harm on another person;
• Taking reckless, but not accidental, action that could result in infliction of mental or bodily harm on another person;
• Causing another individual to believe that the offender may cause mental or bodily harm to them;
• Sexual misconduct;
• Any act that demeans or degrades another individual; and/or
• Coercion of an individual to inflict mental or bodily harm to another person.
Misuse or Abuse of Computers or Inappropriate Electronic Communication – The University promotes the ethical, legal and secure use of computers and distribution of electronic information and communication. Students may not use another person’s computer, files or data without permission; students may not give their password to another individual. Students may not use computer programs to decode passwords or to access controlled information; students may not attempt to circumvent network security measures and may not engage in an activity that would deliberately compromise system security, including disruption of service or damage to files. Students may not make or
University networks to harass or intimidate. Students may not waste University computer or network resources; students may not use University resources for commercial purposes.
Misuse of Safety Equipment – Unauthorized use of or alteration of firefighting equipment, safety devices, or other emergency safety equipment.
Possession of Weapons or Dangerous Materials – Possession of a weapon or other dangerous materials, including but not limited to, firearms, compressed-air guns, pellet guns, BB guns, knives, explosive devices, incendiary devices, fireworks, ammunition, or any other dangerous materials on a campus or at a University-affiliated location or function, including internship, externship, or clinical sites, graduation, and field trips.
Stalking – Engaging in conduct that is directed at a specific person that would cause a reasonable person to experience fear. Stalking may include non-consensual communication, including but not limited to, in-person communication or contact, surveillance, telephone calls, voice messages, text messages, email messages, social networking site postings, instant messages, postings of pictures or information on websites, written letters, gifts, or any other undesired communication that elicits fear.
Sex Discrimination and Harassment – Sexual harassment, including sexual violence, is a form of discrimination; it refers to behavior of a sexual nature that is not welcome, that is personally offensive, and that interferes with performance.
Sexual violence is a physical act perpetrated against a person’s will or where a person is incapable of giving consent due to the victim’s use of drugs or alcohol or due to an intellectual or other disability. Sexual violence includes, but is not limited to, rape, sexual assault, sexual battery, and sexual coercion.
Any student bringing a discrimination or sexual harassment complaint or assisting in the investigation of such a complaint will not be adversely affected in terms and conditions of employment and/or academic standing, nor discriminated against, terminated, or expelled because of the complaint. Intentionally providing false information is also grounds for discipline.
“Retaliation” may include, but is not limited to, such conduct as:
• Inconsistent opportunities to engage in the learning process.
• Inappropriate application of University policy;
• Unwarranted disciplinary action; and/or
• Unfair grading.
Determination of what constitutes discrimination under this policy will be accomplished on a case-by-case basis and depends upon the facts and the context in which the conduct occurs. Some conduct may be inappropriate, unprofessional, and/or subject to disciplinary action, but would not fall under the definition of discrimination. Individuals who violate this policy are subject to discipline up to and including termination and/or expulsion, in accordance with Herzing University’s Student Code of Conduct. Other, lesser sanctions may be imposed, depending on the circumstances.
Please see the Sexual Misconduct and Title IX policies for additional information.
Theft or Possession of Stolen Property or Service – Taking an item or utilizing a service without consent of an official of the University or possessing property that can reasonably be determined to have been stolen from the University or from an employee or student of the University.
Trespassing – Forcible or unauthorized entry into any University facilities or facilities associated with the University.
Use of Inappropriate Language – The use of profanity and/or disrespectful or threatening language.
Use of Tobacco Products or Electronic Cigarettes in Unapproved Locations – Smoking or use of tobacco products or electronic cigarettes in locations other than those approved for that purpose.
Violation of Criminal Law – An alleged violation of any federal, state or local criminal law where the conduct of a student interferes with the University’s exercise of its educational objectives or responsibilities.
The violations of the Student Code of Conduct described above are not intended to be exclusive and any inconsistency, ambiguity, interpretation, or clarification of any particular act shall be determined at the discretion of the University through the Provost’s office.
Any member of the learning community (students, faculty, and staff) may file a Report of Student Code of Conduct Violation. Employees may access the Conduct Violation Form on the Ethics Point site at: http://tinyurl.com/ethicsstudent-herzing.
Students may report violations of the Student Code of Conduct by accessing the form on the Ethics Point site at: http://tinyurl.com/ethicsstudent-herzing or by contacting the Title IX Coordinator directly; Title IX Coordinator contact information is located on the site.
Students may report incidences of sexual misconduct (Title IX violations) by accessing a form on the Ethics Point site at: http://tinyurl.com/ethicsstudent-herzing or by contacting the Title IX Coordinator directly; the Title IX Coordinator contact information is provided on the site.
Enrollment into the University signifies the student’s agreement to comply with the Student Code of Conduct. Failure to comply with the Student Code of Conduct will result in appropriate disciplinary sanctions.
The Student Code of Conduct has been developed to ensure that the learning process is not inhibited or disrupted for any individual or group of individuals. The Student Code of Conduct additionally serves as a mechanism for educating members of the learning community about appropriate standards of behavior. In the event that a violation of the Code of Conduct occurs, the university will strive to utilize the incident as a teachable moment imposing consistent and progressive discipline. Depending upon the severity of the violation of the Student Code of Conduct, the University may impose the strictest of sanctions upon the student, up to and including suspension or expulsion.
It is desirable for faculty and staff to address inappropriate student behavior directly with the student at the time of the occurrence. However, under those circumstances where a student violates the Herzing University Student Code of Conduct, any member of the learning community (students, faculty, and staff) may file a Report of Student Code of Conduct Violation. The ability to determine disciplinary sanctions in response to a violation of the Student Code of Conduct is limited to the Campus President, Academic Dean, and/or Title IX Coordinator as appropriate. Factors, such as the nature and gravity of the situation (including motivating behavior), student history with the University, and overall impact of the behavior on the learning community will be considered in determining the appropriate sanction. In all cases where the Campus President or Academic Dean must facilitate the Student Code of Conduct Procedure, the standard Student Code of Conduct Violation Form will be used to document the violation and the sanction(s).
A verbal warning is an official conversation held between the Academic Dean and the student, making the student aware of an incident of unacceptable behavior, such as failure to adhere to the dress code or use of inappropriate language that is in violation of the Student Code of Conduct. A notation will be entered into the Student Information System but documentation does not become part of the student’s permanent record. Any further misconduct will result in a written reprimand and may result in more serious disciplinary sanctions up to and including suspension or expulsion.
A written reprimand is an officially documented notification of unacceptable behavior that is in violation of the Student Code of Conduct.
The occurrence of the written reprimand will be entered into the Student Information System and documentation of the violation, utilizing a standard Student Code of Conduct Violation Form, will become a permanent document in the student’s file. The Student Code of Conduct Violation Form is prepared by the Academic Dean. The student will be asked to sign the Student Code of Conduct Violation Form and will be provided a copy of it. Any further misconduct may result in more serious disciplinary sanctions up to and including suspension or expulsion.
Disciplinary probation is a temporary and unofficial status imposed for a designated period of time within a term prohibiting the student from being present without permission on the campus or any property associated with the University, including internship, externship, and clinical sites. Disciplinary probation may be used in those limited instances where a student is asked to leave a class for the duration of the day. In this case, the faculty member would utilize the Ethics Point site to file a violation of the Student Code of Conduct, even though an initial sanction of Disciplinary Probation has already been imposed. The Academic Dean would subsequently be responsible for scheduling a meeting with the student, working in collaboration with the faculty member, to determine the circumstances under which the student would be allowed to return to campus and to class. The Student Code of Conduct Violation Form is prepared by the Academic Dean. At the meeting, the student will be asked to sign the Student Code of Conduct Violation Form and will be provided a copy of it.
Suspension is the loss of privileges of enrollment at the University for a designated period of time and prohibits the student from being present without permission on the campus or any property associated with the campus, including internship, externship, or clinical sites.
As a result of being placed on suspension, the student will be awarded a grade of “F” for any course in which they are currently enrolled.
Regardless of whether or not the student is subsequently allowed to return to school to complete the program of study, the student is responsible for payment of tuition and fees and/or repayment of financial aid associated with courses in progress as well as those completed.
The notification of suspension becomes a permanent part of the student record and must be noted in the Student Information System.
The Student Code of Conduct Violation Form, indicating that the sanction of suspension has been imposed, is prepared by the Academic Dean and indicates the earliest possible date, in a future term, in which the student may consider submission of a request to return to school. The student will be asked to sign the Student Code of Conduct Violation Form and will be provided a copy of it. The student is entitled to an opportunity to appeal the suspension.
In the event that the student is allowed to return to the University, any further misconduct may result in a more serious disciplinary sanction including expulsion without opportunity to return to school.
Expulsion is the permanent loss of privilege of enrollment at the University and prohibits the student from being present without permission on the campus or on any property associated with the University. The student will be unable to complete his/her program of study with the University.
As a result of being expelled, the student will be awarded a grade of F for any course in which they are currently enrolled. The student is responsible for payment of tuition and fees and/or repayment of financial aid for any courses in progress as well as those completed.
The notification of expulsion becomes a permanent part of the student record and also must be noted in the Student Information System and is reflected on the academic transcript. In the event that the student is a dependent, his/her parents or guardian will be informed of the expulsion.
The Student Code of Conduct Violation Form, indicating that the sanction of expulsion has been imposed, is prepared by the Academic Dean. The student will be asked to sign the Student Code of Conduct Violation Form and will be provided a copy of it. The student is entitled to an opportunity to appeal the expulsion.
In the event that a student appeal results in retraction of the expulsion, any further misconduct may result in serious disciplinary sanctions up to and including suspension or expulsion.
Filing of a Conduct Violation Form
All Conduct Violation Forms are first routed to and reviewed by the Academic Dean of the campus. If the Academic Dean determines that sufficient evidence exists to warrant further exploration of the complaint, the next step is for the respondent to be scheduled for a Procedural Interview. The Procedural Interview will be scheduled within one week of receipt of the report of the violation of the Student Code of Conduct.
The Academic Dean may initially alert the respondent to the report of an alleged violation of the Student Code of Conduct in person, however, the respondent is additionally sent a copy of the Student Code of Conduct Violation Form that describes the alleged violation and indicates the date and time of the procedural interview. The form will be sent via email and/or UPS or FedEx, providing a receipt and proof of delivery. Depending upon the nature of the alleged violation, the Academic Dean may request that the student leave campus and not return until the scheduled Procedural Interview. A standard form letter that accompanies the Student Code of Conduct Violation Form provides details concerning the student’s rights and explains the entire process for resolving the alleged violation.
Any student charged with a violation of the Student Code of Conduct will be scheduled for a Procedural Interview with the Academic Dean or designee. In those instances where the Academic Dean has filed the Conduct Violation Form, the Campus President should preside over the Procedural Interview. The respondent is sent a Student Code of Conduct Violation Form describing the alleged violation, and indicating the date and time of the Procedural Interview.
The respondent must attend the Procedural Interview. In the event that the respondent is unable to attend the Procedural Interview at the scheduled date and time, he or she has one opportunity to reschedule meeting. The respondent must contact the Academic Dean or designee to request the alternative date and/or time for the Procedural Interview a minimum of 24 hours before the scheduled meeting. If the respondent fails to appear for the scheduled Procedural Interview, one attempt will be made to reschedule the meeting. If the student again fails to appear for the Procedural Interview, the Academic Dean or designee may proceed with the determination of the sanction.
The purpose of the Procedural Interview is to provide the respondent with the opportunity to discuss the allegation that resulted in the filing of the Conduct Violation Form. The Academic Dean or designee will begin the meeting by delineating the student’s rights and options, as well as the potential sanctions that may be imposed for the alleged violation. The respondent will have an opportunity to admit or deny the charge made against him/her in the Procedural Interview.
In the event that the respondent admits to the charge filed against him/her, the Academic Dean or designee will determine the sanction during the Procedural Interview. The sanction will be notated on a copy of the original Conduct Violation Form. The Academic Dean or designee will then sign the Conduct Violation Form. The student will be required to sign and date the form as well.
The Conduct Violation Form with the original signatures will be placed in the student file; the student will be provided with a copy of the signed form. The Academic Dean will enter a notation in Contact Manager within the Student Information System.
Appeal of Violation of Student Code of Conduct
If the respondent is dissatisfied with the outcome of the Procedural Interview and/or the sanction imposed by the Academic Dean or designee, he/she has the right to appeal to the Campus President. Any requests to appeal to the Campus President must be made in writing within 30 days of suspensions, probations or other sanctions and within three months of expulsions. Requests to appeal a violation of the Student Code of Conduct must be made utilizing the Appeal of Violation of Student Code of Conduct Form on the Ethics Point Site at http://tinyurl.com/ethicsstudent-herzing.
An appeal of a violation of Student Code of Conduct may be filed for the following reasons:
• Inappropriate sanction;
• New evidence that was not available at the time of the hearing has become available and is found to be substantial enough to change the outcome of the hearing; or
• Denial of fair process.
The Campus President will respond to the request to appeal by scheduling a meeting with the respondent within seven business days of receipt of the electronic request to appeal.
In the event that the respondent is unable to attend the meeting with the Campus President at the scheduled date and time, he or she has one opportunity to reschedule meeting. The respondent must contact the President to request the alternative date and/or time for the appeal meeting a minimum of 24 hours before the scheduled meeting. If the respondent fails to appear for the scheduled appeal meeting, one attempt will be made to reschedule the meeting. If the student again fails to appear for the appeal meeting, the original sanction is upheld.
In the event that the Campus President is not available for the meeting, he/she may appoint a designee; the designee may not be the Academic Dean if the Academic Dean is the individual who originally imposed the sanction. The purpose of the appeal meeting with the President or designee is to provide a forum for the respondent to present his/her case regarding the alleged violation of the Student Code of Conduct. The Campus President or designee begins the meeting by explaining the respondent’s rights and assures that fairness will be observed. The respondent is entitled to remain silent, to know all evidence against him/her, to present evidence, and to bring witnesses to the meeting. The respondent will have the opportunity to state his/her case. The Campus President or designee may question and respondent and/or witnesses. At the conclusion of the meeting, the Campus President or designee will establish a meeting time for the respondent to return to the President’s office to discuss his/her decision; this meeting time will be scheduled within seven business days. If the student has been suspended or expelled, he/she will not be able to return to the campus until the scheduled meeting with the President.
The Campus President will determine whether any additional investigation is warranted before rendering a decision. The Campus President will consider the nature and gravity of the situation (including motivating behavior), student history with the University, and overall impact of the behavior on the learning community in determining whether or not to uphold or modify sanction.
The Campus President will update the Conduct Violation Form indicating the decision to uphold, modify or overturn the original sanction The Campus President then meets with the student at the predetermined date and time to discuss the sanction and consequences of any repeat violation of the Student Code of Conduct. The student is required to sign the form and is provided a copy. The Campus President makes a notation in Contact Manager in the Student Information System and returns the hard copy of the Conduct Violation Form to the student file.
In the event that the student does not appear for the scheduled meeting with the Campus President, a copy of the Violation of Student Code of Conduct form will be sent to the student via certified mail.
If the respondent is dissatisfied with the response of the Campus President to the appeal, the student may appeal to an Appeals Committee. Any requests to convene an Appeals Committee must be made in writing within 30 days that the President’s decision was communicated, either in person or in writing. Requests to be heard before the Appeals Committee must be made utilizing the Appeal of Violation of Student Code of Conduct Form on the Ethics Point Site at http://tinyurl.com/ethicsstudent-herzing.
A hearing with the Appeals Committee will be held within three weeks of the request for an appeal, depending upon the week of the term/ semester. The Appeals Committee will be comprised of three faculty or staff members, none of whom have been instructors of the student, and will be appointed by the Campus President. An objective individual who has no prior affiliation with the student such as the Provost of the University will facilitate the hearing with the Appeals Committee. The appealing student may call witnesses and provide other evidence to support his/her case. The decision of the Appeals Committee will be made by majority vote and will be communicated to the student in writing within seven days of the hearing.
The notification of the decision of the Appeals Committee will be sent to the student via certified mail. A hard copy will be placed in the student file and the Academic Dean will enter notes in the Contact Manager field within the Student Information System.
Re-enrollment After Suspension
Students who have been suspended from the University must petition to return to school after the specified period of time has elapsed. A Petition to Re-enroll After Suspension Form is accessible from the office of the Academic Dean. Students who have been suspended must contact the Academic Dean for permission to return to the campus for purposes of obtaining the Petition to Re-enroll Form or to request that a copy of the form be emailed or mailed. The Petition to Re-enroll Form must be submitted to the Academic Dean at least 60 days prior to the intended start date.
The Appeals Committee will be comprised of three faculty or staff members, none of whom has been instructors of the student, appointed by the Campus President. The Appeals Committee meeting will be held within approximately 30 days of receipt of the Petition to Re-enroll. The Academic Dean or the Campus President may facilitate the Appeals Committee meeting. Re-enrollment may be granted or denied. The decision of the Appeals Committee is final. The student will be notified of the decision in writing within seven days of the Appeals Committee meeting. In the event that the student is granted permission to return to the University, any subsequent instance of violation of the Student Code of Conduct by the student will be grounds for permanent dismissal from the institution.
Student Grievance Procedure
The Student Grievance Procedure provides a mechanism by which a student may seek to remedy the rare situation where the individual feels that she/he has been treated unfairly, discriminated against, or has had her/his rights abridged (including but not limited to sexual misconduct/sexual harassment). Students may initiate a grievance within 15 days from the event resulting in the grievance. A grievable action is an action that is in violation of a written University policy or procedure, or an established practice.
This Student Grievance Procedure applies to alleged discrimination on the basis of race, color, religion, sex (including sexual orientation and gender identity and expression), age, national origin, or disability as well as problems arising in the relationship between a student and the University that are not governed by other specific policies or procedures.
Prior to invoking the procedures described below, the student is strongly encouraged, but is not required, to discuss his or her grievance with the person alleged to have caused the grievance. The discussion should be held as soon as the student first becomes aware of the act or condition that is the basis of the grievance.
If a student elects not to present his or her grievance to the person alleged to have caused the grievance or if the student is not satisfied with the response, he or she may report a grievance by accessing the form on the EthicsPoint site at: http://tinyurl.com/ethicsstudent-herzing.
Grievances will be routed to the program chair or the leader of the department where the person alleged to have caused the grievance is employed. Grievances must be submitted by the student via the EthicsPoint site not later than fifteen calendar days after the student first became aware of the facts that gave rise to the grievance. In the event that the grievance is against the program chair or department director, the grievance will be routed to the academic dean.
The program chair, department director or academic dean should conduct an informal investigation. As a result of the investigation, the decision rendered will be communicated in writing to the student and to the person alleged to have caused the grievance within ten days of the original submission of the grievance. The written determination shall include the reasons for the decision, shall indicate the action to be taken, if any, and shall inform the student of the right to appeal for further review by the Campus President.
Within fifteen calendar days of receipt of the administrator’s decision, a student who is not satisfied with the response of the administrator after the initial review may seek further review by submitting the written grievance, together with the administrator’s written decision, to the Campus President. The Campus President may delegate another administrator to act on his/her behalf.
The Campus President’s action will be limited to a review of the basis for the administrator’s decision and need not involve an additional investigation. However, the Campus President may, but is not required to, direct that further facts be gathered or that additional action be taken. The Campus President shall submit his or her decision in writing to the student and to the person alleged to have caused the grievance within ten days of the submission of the appeal. The written disposition shall include the reasons for the decision, and it shall direct a remedy for the aggrieved student, if any. The student may elect to appeal the Campus President’s decision to the University Provost. Any such appeal must be filed not later than fifteen calendar days after the student receives the Campus President’s decision.
The University Provost’s action will be limited to a review of the basis for the previous decisions and need not involve an additional investigation. However, the Provost may, but is not required to, direct that further facts be gathered or that additional action be taken. The University Provost shall submit his or her decision in writing to the student and to the person alleged to have caused the grievance within ten days of the receipt of the appeal. The written disposition shall include the reasons for the decision, and it shall direct a remedy for the aggrieved student if any. The student may elect to appeal the Provost’s decision to the University President. Any such appeal must be filed not later than fifteen calendar days after the student receives the Provost’s decision.
The University President investigates the facts of the case and renders a final decision in writing within ten days of receipt of the appeal. The decision of the University President is final and binding upon the student and upon the University.
Student Complaint Procedure
The Student Complaint Procedure provides a mechanism by which a student may file a complaint that is unrelated to grades or University policy. Typically a complaint would inform the University about issues related to the condition of the facilities, parking availability, textbooks or tuition-related concerns. Informal Resolution
Prior to invoking the procedures described below, the student is strongly encouraged, but is not required, to discuss his or her complaint with the college campus administrator directly responsible for the area most directly related to the complaint. The discussion should be held as soon as the student first becomes aware of the act or condition that is the basis of the compliant.
If a student elects not to present his or her complaint to the college campus administrator directly responsible for the area most directly related to the complaint or if the student is not satisfied with the response, he or she may submit a compliant by accessing the form on the EthicsPoint site at: http://tinyurl.com/ethicsstudent-herzing.
The student may identify him/herself as part of the complaint process, or he/she may elect to remain anonymous.
Complaints will be routed to the college campus administrator directly responsible for the area most directly related to the complaint. Complaints should be submitted by the student via the EthicsPoint site not later than fifteen calendar days after the student first became aware of the facts which gave rise to the complaint.
The college campus administrator directly responsible for the area most directly related to the complaint should conduct an informal investigation. As a result of the investigation, the findings and resolution, if any, will be communicated in writing to the student within ten days if the student has identified him/herself.
Within fifteen calendar days of receipt of the administrator’s decision, a student who is not satisfied with the response of the administrator after the initial review may seek further review by submitting a written complaint, together with the administrator’s communication, to the Campus President. The Campus President may delegate another administrator to act on his/her behalf.
The Campus President’s action will be limited to a review of the basis for the administrator’s findings and related actions and need not involve an additional investigation. However, the Campus President may, but is not required to, direct that further facts be gathered or that additional action be taken. The Campus President shall submit his or her findings and recommended action in writing to the student within ten days of receipt of the request from the student.
In the event that the student is not satisfied with the Campus President’s response, he/she may elect to escalate the Campus President’s decision to the University Provost. Any such appeal must be filed not later than fifteen calendar days after the student receives the Campus President’s communication.
The University Provost’s action will be limited to a review of the basis for the previous findings and need not involve an additional investigation. However, the Provost may, but is not required to, direct that further facts be gathered or that additional action be taken. The University Provost shall submit his or her findings and recommended actions in writing to the student within ten days of receipt of the request. The student may elect to escalate the Provost’s decision to the University President. Any such escalation must be filed not later than fifteen calendar days after the student receives the Provost’s communication.
The University President investigates the facts of the case and renders a final decision in writing within ten days of the request. The decision of the University President is final and binding upon the student and upon the University.
Herzing University prohibits all forms of sexual misconduct, including, but not limited to, sexual assault, sexual harassment, domestic violence, dating violence, and stalking. No employee or student will be subject to any form of retaliation, intimidation, or discipline for pursuing a sexual misconduct complaint. Students may report an incidence of sexual misconduct on the EthicsPoint site at http://tinyurl.com/ethicsstudent-herzing.
All University and appropriate state definitions of terminology related to sexual misconduct can be found in each campus’ Annual Security Report. The report for each campus is found at https://www.herzing.edu/annual-security-reports.
Prevention and Education
Information regarding prevention of and education about sexual misconduct, including risk reduction tips and safe options for bystander intervention is located in each campus’ Annual Security Report. The report for each campus is found at https://www.herzing.edu/annual-security-reports.
Sexual Misconduct Procedures
Immediately Following an Incident
If any individual (student or employee) is a victim of sexual misconduct (including sexual assault, domestic violence, dating violence, or stalking), their first priority should be to get to safety. They should next seek any necessary medical treatment. If you have been a victim of sexual assault, do not bathe, urinate, or change clothes until law enforcement has arrived or until you see a sexual assault nurse if you intend to pursue legal charges, as valuable evidence could be lost.
Reporting Policy and Procedures
Herzing University students should report any alleged instance of sexual assault, domestic violence, dating violence, or stalking to:
Investigation Policy and Procedures
The Title IX Coordinator will launch a prompt, fair and impartial investigation into the accusation, questioning all employees or students (when appropriate) who may have knowledge of the incident or similar problems. In the event that the Title IX Coordinator has a conflict of interest, the Chief Compliance Officer will undertake the investigation.
These individuals will undergo annual training to ensure that they have full understanding of the nature of the defined offenses and the proficiency to conduct an investigation that protects the safety of the complainant and promotes accountability.
Investigative steps taken will be thoroughly documented. To the fullest extent possible, confidentiality of the complainant and details of the complaint will be maintained throughout the investigation. In order to maintain the integrity of the investigation, the complainant and respondent should not discuss the matter with other Herzing students or persons not involved in the incident or its investigation. Both the complainant and respondent are entitled to have others present during any disciplinary proceedings related to the reported incident, including an advisor of choice.
Judgment and Disciplinary Policy and Procedures
A preponderance of the evidence standard will be used in determining the outcome of the investigation. Both the complainant and respondent will be notified simultaneously in writing of:
- The outcome of the institutional investigation into the allegation of domestic violence, dating violence, sexual assault, or stalking.
- Herzing University’s procedures for the complainant or respondent to appeal the outcome of the investigation.
- Any change to the outcome that occurs prior to the outcome being final.
- When the outcome becomes final.
Aside from any criminal penalties that employees or students may be subject to due to conviction for sexual misconduct, the University may take any of the following actions based upon the result of its own investigation of an alleged incident of sexual misconduct:
- Suspension for a period of time (for an employee this may be with or without pay)
- Dismissal or Termination
- Restriction from Campus Locations or Events
Grievance/Appeal Policy and Procedures
Students or employees who are dissatisfied with the Title IX Coordinator’s resolution of a sexual misconduct complaint may file an appeal in writing with the Office of the Chief Compliance Officer within 15 days of issuance of the initial findings of the investigation. The respective officer in the central office will attempt to render a decision within seven days. Both the complainant and respondent will be notified simultaneously in writing of the decision.
Students should file an appeal on the EthicsPoint site at http://tinyurl.com/ethicsstudent-herzing and select “Sexual Harassment” as the complaint type. Students should indicate that this submission is an appeal and not a new report.
Throughout the investigative and disciplinary processes, Herzing University will protect the complainant’s identity by limiting the personnel with knowledge of the matter to those directly involved in the proceedings, and by ensuring that all documentation relating to the proceedings is retained by the Title IX Coordinator, apart from the rest of the complainant’s records. Via this method, the University will ensure that publically available records may be maintained without inclusion of identifying information about the complainant (to the extent allowable by law).
Remedies/Accommodations for the Complainant
The University will assist students who are seeking alternate housing by providing recommendations or a source of appropriate housing recommendations.
The complainant will have an opportunity to request assistance in changing their academic situation. Possible alternatives include:
- Changing Instructors
- Changing Course Schedule
Title IX of the 1972 Education Amendments requires colleges and universities receiving federal funding to ensure that all students have equal access to education, specifically prohibiting discrimination on the basis of sex. Title IX (20 U.S.C. § 1681(a)) reads ” No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance.” Though Title IX is a very short statute, U.S. Supreme Court decisions and guidance from the U.S. Department of Education have given it wide latitude covering sexual harassment and sexual violence. Under Title IX, colleges and universities are legally obligated to respond to and remedy hostile educational environments. Herzing University maintains a zero-tolerance policy for harassment or discrimination of any kind.
Title IX Coordinator
Any inquiry about Title IX rights or any complaints of harassing or discriminatory behavior should be brought to the Title IX coordinator.
The System Title IX Coordinator for Herzing University is:
The Title IX Coordinator is responsible for receiving and processing, in a timely manner:
• Inquiries or complaints from students, faculty, or staff regarding rights and responsibilities concerning harassing behavior or other discriminatory behavior in violation of Title IX
• Inquiries or complaints from third parties who report suspicion of harassing behavior or other discriminatory behavior in violation of Title IX
Students may report a Title IX violation on the EthicsPoint site at http://tinyurl.com/ethicsstudent-herzing. Students should select “Sexual Harassment” as the complaint type so the complaint is properly routed.
If a Title IX investigation is not appropriate, inquiries or complaints will be referred to Human Resources or the Office of the Provost, as applicable.
Title IX Procedures
Once a Title IX complaint has been lodged, the Title IX coordinator will notify the complainant that the complaint has been received and notify the respondent(s) that a complaint has been made. If the respondent(s) is an employee of the University, the Title IX coordinator will notify the Director of Human Resources and the employee’s supervisor that a complaint has been made. These notifications will be made within 2 business days of the receipt of the complaint. Once appropriate notifications have been made, the Title IX Coordinator will launch an impartial investigation into the alleged discrimination or harassment.
If the Title IX Coordinator feels that they cannot remain impartial in the proceedings, the investigation will be undertaken by the Chief Compliance Officer. The investigation will include an interview of complainant(s), respondent(s), and any material witnesses. The Title IX Coordinator will obtain and review any documents or other relevant materials from the complainant and/or respondent.
The investigation will be completed within 14 business days of receipt of the complaint. Upon completion of the investigation, the Title IX Coordinator will review all evidence, and use a preponderance of the evidence standard to determine the outcome of the investigation.
Both the complainant(s) and respondent(s) will be notified of the outcome of the investigation simultaneously in writing. The issuance of this finding will include any recommendations for sanctions or remedies for the complainant as applicable.
Appealing the Outcome of a Title IX Investigation
Students or employees who are dissatisfied with the Title IX Coordinator’s resolution of a Title IX complaint may file an appeal in writing with the Office of the Chief Compliance Officer within 15 days of issuance of the initial findings of the investigation. The respective officer in the central office will attempt to render a decision within seven days. Both the complainant(s) and respondent(s) will be notified simultaneously in writing of the outcome of the appeal.
Students should file an appeal on the EthicsPoint site at http://tinyurl.com/ethicsstudent-herzing and select “Sexual Harassment” as the complaint type. Students should indicate that this submission is an appeal and not a new report.
Filing a Complaint with the U.S. Department of Education Office for Civil Rights
Any individual can also file a complaint about a Title IX violation with the U.S. Department of Education’s Office for Civil Rights. http://www2.ed.gov/about/offices/list/ocr/docs/howto.html
Copyright infringement is the act of exercising, without permission or legal authority, one or more of the exclusive rights granted to the copyright owner under section 106 of the Copyright Act (Title 17 of the United States Code). These rights include the right to reproduce or distribute a copyrighted work. In the file-sharing context, downloading or uploading substantial parts of a copyrighted work without authority constitutes an infringement.
Penalties for copyright infringement include civil and criminal penalties. In general, anyone found liable for civil copyright infringement may be ordered to pay either actual damages or “statutory” damages affixed at not less than $750 and not more than $30,000 per work infringed. For “willful” infringement, a court may award up to $150,000 per work infringed. A court can, in its discretion, also assess costs and attorneys’ fees. For details, see Title 17, United States Code, Sections 504, 505.
Willful copyright infringement can also result in criminal penalties, including imprisonment of up to five years and fines of up to $250,000 per offense. For more information, please see the website of the U.S. Copyright Office at www.copyright.gov.
Cell Phone Use
Cell phone use, including talking or texting, is strictly prohibited once a student enters the classroom unless the cell phone use is part of an instructor-led activity. Cell phones must be turned off or set to vibrate-only while in class. If a call needs to be taken in an emergency situation, the student must leave the class to do so.
Herzing University recognizes the desirability of an academic environment which promotes an open exchange of ideas free from censorship or prior restraint. The scope of “academic freedom” does not encompass the right to teach inappropriate curriculum or to teach offensive or discriminatory content.
Acceptable Use of Computing Resources and Peer-to-Peer File Sharing
This policy provides guidelines for the appropriate and inappropriate use of the computing resources of Herzing University. It applies to all users of the University’s computing resources including students, faculty, staff, alumni, and guests of the University. Computing resources include all computers, related equipment, software, data, and local area networks for which the University is responsible as well as networks throughout the world to which the University provides computer access.
The computing resources of Herzing University are intended to be used for its programs of instruction and research and to conduct the legitimate business of the University. All users must have proper authorization for the use of the University’s computing resources. Users are responsible for seeing that these computing resources are used in an effective, ethical, and legal manner. Users must apply standards of normal academic and professional ethics and considerate conduct to their use of the University’s computing resources. Users must be aware of the legal and moral responsibility for ethical conduct in the use of computing resources. Users have a responsibility not to abuse the network and resources and to respect the privacy, copyrights, and intellectual property rights of others.
In addition to the policy contained herein, usage must be in accordance with applicable University procedures and applicable state and federal laws. Among the more important laws are the Federal Computer Abuse Amendment Act of 1994, the Federal Electronic Communications Privacy Act, and the U.S. Copyright Act.
Policy violations generally fall into four categories and involve the use of computing resources to:
- Harass, threaten, or otherwise cause harm to specific individuals or classes of individuals.
- Impede, interfere with, impair, or otherwise cause harm to the activities of others.
- Download, post, or install to University computers or transport across University networks material that is sexually explicit or offensive or material that is illegal, proprietary, in violation of license agreements, in violation of copyrights, in violation of University contracts, or otherwise damaging to the institution.
- Recklessly or maliciously interfere with or damage computer or network resources or computer data, files, or other information. Penalties for violating these guidelines can range from a reprimand in the student’s file to expulsion.
Examples (not a comprehensive list) of policy violations related to the above four categories include the following:
- Sending an individual or group repeated and unwanted (harassing) e-mail or using e-mail to threaten someone.
- Accessing, or attempting to access, another individual’s data or information without proper authorization (e.g., using another’s computing account and password to look at their personal information).
- Propagating electronic chain mail or sending forged or falsified e-mail.
- Obtaining, possessing, using, or attempting to use someone else’s password, regardless of how the password was obtained.
- Copying a graphical image from a website without permission.
- Posting a University site-licensed program to a public bulletin board.
- Using illegally obtained licensed data, software, or licensed data/software in violation of their licenses or purchase agreements.
- Releasing a virus, worm, or other program that damages or otherwise harms a system or network.
- Accessing, displaying, storing, or transmitting sexually explicit or offensive language or images.
Undergraduate Course Numbering System
The course numbering system consists of a two-character alpha prefix followed by a three-digit number. The meaning of the prefixes is shown below:
Prefix and Course Area Focus
AS Allied Science
BU Business Management
CJ Criminal Justice
CO Co-Operative Education
CT Chiropractic Technician
DH Dental Hygiene
DS Dental Science
EL English as a Second Language
EM Emergency Medical Technician
FL Foreign Language
FS Fire Science
FT Fitness Training
GA Graphic Arts
GD Game Development
HC Healthcare Management
HI Health Information Management
HR Human Resources Management
HS Homeland Security
HW Health and Wellness
IN Industrial Technology
IS Information Systems
IT Information Technology
MC Medical Coding
ML Military Science
MO Medical Office Administration
MS Medical Science
MT Medical Laboratory
NT Networking and Security Technology
NA Nursing (Alabama)
NF Nursing (Florida)
NM Nursing (Minnesota)
NO Nursing (Ohio)
NU Nursing (General)
NW Nursing (Wisconsin)
OT Occupational Therapy Assistant
PC Patient Care
PD Personal and Professional Development
PH Public Health and Safety
PN Practical Nursing
PT Physical Therapist Assistant
RT Radiologic Technology
SC Natural Science
SS Social Sciences
ST Surgical Technology
TN Therapeutic Massage
The meaning of the three-digit numbers are shown below:
||First-level undergraduate course which focuses on basic knowledge in the subject and normally does not require a prerequisite course
||Second-level undergraduate course which focuses on student comprehension and may require a prerequisite course
||Advanced third-level undergraduate course which focuses on application of learning and normally requires a prerequisite course
||Advanced fourth-level undergraduate course which focuses on analysis within the discipline and normally requires a prerequisite course
Majors, Minors, and Concentrations
In the bachelor of science programs, students first select a major (such as business administration, homeland security and public safety, or information technology). They may then also select a minor or concentration. A minor is a selection of courses drawn from a separate academic discipline from the major that allows the student to widen the breadth of his or her education (such as the business management minor in the business administration major). A concentration is a selection of courses taken in the same academic discipline as the major, which allows the student to concentrate further in that discipline (such as the criminal justice concentration in the homeland security and public safety major). Not all majors, minors, or concentrations are offered at all campuses. Please see the “Program Offerings by Campus ” section of this catalog for a list of options available at each campus.
Electives are not continuously offered at all campuses at all times. A student can request a copy of which electives are currently being offered at his or her campus.
Policy on Withholding Official Transcripts, Degrees, and Diplomas
Official transcripts, degrees, and diplomas will be withheld until all obligations related to Herzing University are fulfilled.
Army ROTC Programs
Some Herzing University campuses offer the Army ROTC program in conjunction with another local college or university that hosts an Army ROTC detachment. Where these agreements exist, a student may take the military science courses that constitute the Army ROTC program at the hosting college and apply those courses as open electives toward Herzing University degree requirements and can earn a presidential commission as a reserve officer in the U.S. Army, the Army Reserve, or the National Guard. Check with your local Herzing University campus about the availability of the Army ROTC courses.
Family Educational Rights and Privacy Act (FERPA)
Herzing University complies with the Family Educational Rights and Privacy Act (FERPA) of 1974 which is designed to protect the students’ rights with regard to educational records maintained by the institution. Under FERPA, a student has the following rights:
- The right to inspect and review the student’s educational record within 45 days of the day the University receives a request for access. A student should submit to the Registrar or other appropriate academic official, a written request that identifies the record(s) he or she wishes to view. The University official will make arrangements for access to the record and notify the student of the time and place where the records may be viewed. After further review, the student has the right to request an amendment of his or her record if he or she believes there are any inaccuracies. The student will need to make a formal written request to the Registrar’s Office and specify the revisions that need to be made.
- The right to seek amendment to the record if the student believe the information to be inaccurate or misleading. If, upon review, the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing to appeal the decision regarding the request for amendment.
- The right to limit disclosure of personally identifiable information, known as Directory Information. All student educational records are kept confidential and cannot be released without the student’s consent with the exception of directory information. A student may, however, request that his or her directory information also be kept confidential. To do so the student must submit a written request to the Registrar’s Office.
Herzing University’s Directory Information
- Student’s name
- Telephone number
- Herzing sponsored email address
- Program of study
- Dates of attendance
- Enrollment Status
- Degrees, Diplomas, Honors, and Awards received
- Previously attended educational institutions
- Participation in officially recognized activities
- Date of birth
FERPA permits disclosure without consent to certain groups, including school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic, or research, and support staff position. Other persons or organizations that are allowed access to student records without consent from the student include agencies providing students financial aid, certain federal, state and accrediting agencies carrying out their function, persons in compliance with a judicial order, and persons who, in emergency, seek to protect the health or safety of students or other persons.
A school official has a legitimate educational interest if the official needs to review an educational record in order to fulfill his or her professional responsibility.
Upon request, the University may discloses education records without consent to officials of another school in which a student seeks or intends to enroll.
Confidential information can be released directly to the student; however, it cannot be released directly to the student’s family members (e.g., parents, spouses, etc.) without the written consent of the student.
Students have the right to file a complaint with the U.S. Department of Education concerning alleged failures by Herzing University to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-8520
Phone: 1-800-USA-LEARN (1-800-872-5327)